I use Trello every day, and have for about 15 years now! My organization hasn't adopted it, but personally, I have done so. I use it for my volunteer projects, board roles and work. I have 3 workspaces I operate on, and within each workspace is its own board.
Pros
In particular, Trello does a great job of offering a clear checklist option. I love being able to physically check things off of a list and archive as I go.
Trello has excellent collaboration features - you can tag others in comments and have an ongoing chain of communication within specific cards or you can add "members" to tabs so they can follow progress.
I specifically love the template options because I can create a template for certain types of events. When i'm ready to start a new event, I can just copy the template and have all of my to do's in one place.
There's also a label system for cards, which is great! You can categorize cards based on needs such as: requires follow up, ongoing or just notes.
Cons
I wish that you could click a button and create different versions of the charts you created, for example, if my board could turn into a gantt chart!
For my use case (events), it is sometimes difficult to see the overall event picture with Trello. It's less of a project management tool (in my opinion) and more for tasks.
Likelihood to Recommend
For teams or individuals with lots of individual tasks/details to track, Trello is perfect! It basically removes the need for a paper checklist.
For those that need an overall project management tool that requires less tasks and more overarching goals, collaboration amongst various teams, and gantt charts I would suggest Monday.com.
We basically use Trello to create different boards to track the status of projects throughout different phases. We also use this to create a to-do list for the different task that needs to be completed in order to move on to the next phases of projects. We also use this for project-based communication.
Pros
Ability to create different boards
Ability to fully customize cards in each of the boards
Ability to communicate in each of the task
Cons
UI can be improved to make it less laggy
Ability to change background without being a gold user
Likelihood to Recommend
Trello is very well suited if someone needs to collaborate on multiple projects that include multiple stakeholders. This might not be very appropriate for non-project-based work.
VU
Verified User
Team Lead in Customer Service (Outsourcing/Offshoring company, 501-1000 employees)
As am a freelancer, we do [a] variety of jobs. I some cases for a special job some people work under me. And in that case[,] we share our things, what or what not on Trello. Still doing good.
Pros
Most important is we organize our daily activities
Management for a project is easy and effective
Making list for reading for me and others is flexible
We can join [ourselves] so easily
Cons
I am a happy Trello user
May be storage is low
[It's] very good for short time business, [the] extensive project is tough
Likelihood to Recommend
In case of managing routine, in case of sharing thoughts, to [the] planning of work, schedule maintaining are effective. Still, it's very appropriate for me. Not found any scenario of less yet.
The entire team is using it. We use it for project management, operational tasks, and bug tracking. It is a very basic setup, where boards are projects, production issues, or mobile releases. Tasks are added, and columns are treated like swim lanes, from in-review to deployed. Each user is in charge of moving their cards/tasks across as the state of their project changes.
Pros
Swim Lanes.
Assigning people to cards/tasks.
Keeping a personal log of work being done.
Giving an overall view of what you are working on.
Cons
Hide conversations and activity from the team.
Notifications are a mess.
It does not handle complex project very well.
Linking/epics/user stories are supported, but hard to implement.
Likelihood to Recommend
Trello is best for simple task management. Create a card as a task, assign a person to it, and then assign that card to a list that describes the state of the task. In a software world, this task can move from in review, to TODO, to DOING, to TESTING, to DEPLOYING, to DONE. In regards to overall project managing with Epic/User Stories, etc... this team supports it, but implements support poorly.
VU
Verified User
Engineer in Engineering (Environmental Services company, 201-500 employees)
Trello is used to serve as a platform for project management and tasks assigned within our department. It allows us to easily track progress on key initiatives stemming from leadership, or during 1-1 sessions with managers who give directives or tasks to an individual. It allows users to collaborate and provide usual updates, utilize bullet lists, etc. It's highly interactive, and encourages users to collaborate more effectively and seek help when needed in a non-intimidating atmosphere.
Pros
Subchannels/cards within cards on a task: allowing users to move to different "sub-focuses" or components of a task in one area and provide updates on the progress on each of those components, and overall as well.
Ease of use: it's extremely easy to organize and update Trello tasks and track progress.
Features: bullet lists, archiving and not deleting, etc. are nice features that allow even the most "document everything" person to be satisfied.
Cons
I'm not a fan of the fact that you are not able to access it offline.
There's no ability to set up reoccurring tasks; it must be repeated each time (which can be annoying and clutter your board).
Likelihood to Recommend
It is well suited for an environment where you are tracking progress on tasks or initiatives, and are looking for collaboration and regular updates.
It is NOT well suited for general keeping of notes yourself when you're not connected to the internet, which can be particularly inconvenient while traveling or commuting, etc.
We use Trello for project management. It has helped us organize within departments and across departments on specific projects. With Trello, we can track roles and specific tracks to ensure they are done in a timely manner and we can let others know once those dependent tasks have been completed.
Pros
Task Management
Assigning Roles
Assigning Deadlines
Cons
Sub tasks can't have specific deadlines
Sub tasks can't have specific people assigned to them
Plug ins like gannt etc are paid
Likelihood to Recommend
Trello is good for basic task management. With it you can assign specific tasks to specific people and set deadlines for those specific tasks. It is easy to get multiple team members on a project so you can all see the progress. It is not a more robust project management system.
VU
Verified User
C-Level Executive in Finance and Accounting (Environmental Services company, 11-50 employees)
Trello is being used to manage the series of events we put on. We have boards that manage our marketing, operations, team culture, sponsors, and general business. The program is being used by our management team, but it's audited at the board level.
Slack helps us stay on track with our projects and make sure that things don't fall through the cracks. The problem that we used to have was it was very difficult to hold people accountable for tasks. Now, the boards are available to everyone and there's accountability for all to keep it up to date.
Pros
Organizes different departments of our business
It streamlines accountability for tasks that have to be completed
It makes it possible to see where different people in your organization may be stuck and allows you to communicate right on the boards
Cons
Trello can add a few more tools in its tool belt to make it more robust
If people don't take responsibility for managing the boards, they can become disorganized very quickly
Likelihood to Recommend
Trello is useful for teams that have targets that they have to reach and can conceptualize those targets into smaller and actionable goals. It is also a great tool to bring into debrief meetings since the team can update the board together and address any areas why people are getting stuck.
