Webexpenses

Score9.2 out of 10

1,180 Reviews and Ratings

What is Webexpenses?

Webexpenses is a global provider of spend management solutions, combining integrated Expense Cards with cloud-based software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses gives businesses control over company spending by automating processes, proactively enforcing policies, and controlling costs.

Categories & Use Cases

Media

Screenshot of the Webexpenses mobile app, that captures receipts instantly.

Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.

Screenshot of mileage tracking with Webexpenses.

Screenshot of a display of expense-related spend, reported and tracked with customisable reports.

Screenshot of the mobile app, where users' expenses can be built, submitted and approved.

Screenshot of Webexpenses payments and expense reimbursements.

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Screenshot of the Webexpenses mobile app, that captures receipts instantly.

Employee Expense Reporting
Allows companies to track employee expenses to make cost-effective decisions.
Category average: 8.4
Electronic Funds Transfer
Funds can be transferred via EFT as opposed to paper checks.
Category average: 8.2
Payment Audit Trail
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
Category average: 8.4

Duplicate Bill Detection
Detects duplicate invoices or expense reports to prevent double payments.
Category average: 7.8
Financial Document Management
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
Category average: 8.3
Advanced OCR
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
Category average: 7.8

#1 most frequent

Professional, Scientific, and Technical Services

16.1%

9 installations of 56

#2 most frequent

Educational Services

10.7%

6 installations of 56

#3 most frequent

Manufacturing

8.9%

5 installations of 56

Pros

User-friendly design and intuitive interface for expense submission
Efficient receipt capture and handling, including mobile functionality
Streamlined and clear expense approval workflows

Cons

Outdated and clunky user interface lacking modern features
Inefficient expense input process with excessive steps and poor dropdowns
Mobile application limitations, including restricted views and sync issues

Lacey Tryon

Project Coordinator at Modern Niagara (201-500 employees employees)

Use Cases and Deployment Scope

As an organization, we use Webexpenses for to track and manage personal expenses incurred on the job. The process allows for easy approval and personal tracking with the ability to provide detailed notes and attach the appropriate receipts. We appreciate there is no need for emails back and forth and lost information but rather quick notifications and payment.

Pros

Log of personal receipts
Predetermined approvers as per your login and role description

Usability

Alternatives Considered

SAP Concur

Lewis McQuillan View profile

Senior Recruitment Consultant in Professional Services at Adecco (10,001+ employees employees)

Use Cases and Deployment Scope

We use it purely for filing, submitting and claiming expenses for our business spend.

I think from my point of view, there is little that needs to be changed. The only thing I feel would improve my experience of a user would be some slightly clearer instructions or guidance on how to submit claims. I tend to have to do it twice before my claim is approved.

Pros

Good Mobile App
Easy to upload receipts
Easy to input mileage/addresses

Cons

I don't feel there's much to change

Usability

Oscar Wells

Account Director in Sales at C-Screens (11-50 employees employees)

Use Cases and Deployment Scope

I like the easy read format of the receipts, the ability to add more than one to each line and the format of the app itself.
I would save sometimes the app stops you from submitting due to errors which could be clearer in what the errors are. but normally this is a user error and parameters are set by the company.

Pros

Receipt reading
Quick logging of claims on the go
Easy to use app

Cons

App can sometime restrict views for longer claims
The Desktop website could use a refresh
Clearer examples when parameters are breached

Return on Investment

Quick expense submission
On the go app
Great photo reading ability

Usability

Lays Augusta Caixeta

Business Customer Support Associate in Customer Service at Wise (5001-10,000 employees employees)

Use Cases and Deployment Scope

I use Webexpenses to manage the refunds I need to request regarding my current position in the company. Any time I need to request the necessary refund, I submitted it through Webexpenses by opening the ticket to the responsible team.

Pros

It is very intuitive, easy to find the buttons where to open and submit
It is user friendly, has a nice interface which makes it easier to make the requests.
It is fast and efficient to use

Cons

I have not seen any potential area for improvement related to my daily uses

Return on Investment

To the business where I work I see the tool to be very useful and efficient

Usability

Laiany Lima View profile

Customer support associate in Customer Service at Wise (1001-5000 employees employees)

Use Cases and Deployment Scope

We find it very helpful and convenient that the company offers refunds for any events or expenses incurred, as they compensate accordingly. The process is straightforward and user-friendly, providing clear instructions on the next steps to take. Additionally, there is a tour guide available to assist with any questions you may have.

Pros

friendly-workspace
guide tour
workflow easy and clear

Cons

attaching recipient
adding a description
adding an amount

Return on Investment

everything on one place
standard and effectiveness
save-time

Usability

SAP Concur

Expensify

Emburse Certify

Webexpenses

What is Webexpenses?

Categories & Use Cases

Media

Webexpenses Key Features

Top Performing Features

Employee Expense Reporting

Electronic Funds Transfer

Payment Audit Trail

Areas for Improvement

Duplicate Bill Detection

Financial Document Management

Advanced OCR

Most Frequent Users

Professional, Scientific, and Technical Services

Educational Services

Manufacturing

Webexpenses Reviews

Pros

Cons

Use Cases and Deployment Scope

Pros

Usability

Alternatives Considered

Use Cases and Deployment Scope

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Cons

Usability

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Webexpenses Alternatives