This product assessment of Nintex Process Platform synthesizes insights from 8 recent reviews, covering overall satisfaction, areas for improvement, ROI, and integrations. Nintex is primarily used for workflow automation, with 7 of 8 reviewers leveraging it to streamline data gathering, improve approval processes, and reduce errors by customizing workflows beyond standard SharePoint capabilities. Three reviewers also utilize the platform for process mapping, documenting workflows across departments, aiding staff onboarding, and tracking savings on initiatives. While Nintex delivers efficiency gains, some users (38%) express concerns regarding integrations and APIs, citing the need for manual coding and a desire for more built-in integrations. Additionally, 25% of reviewers cite cost and licensing as potential drawbacks, particularly the per-process map charging model and the licensing model for workflow cloud automations. The perceived ROI is tied to automating mundane tasks and promptly meeting business needs, but this value is weighed against the expenses associated with its licensing model.

Pros

Workflow automation streamlining data gathering and approval processes.
Process mapping capabilities for documenting workflows and aiding onboarding.
Customization options extend beyond standard SharePoint functionality.
Efficiency gains through automation of mundane tasks.

Cons

Integration limitations requiring manual coding.
Cost concerns related to per-process map charging and licensing models.
Limited built-in integrations.
ROI concerns due to licensing costs compared to alternative solutions.

Nintex is designed to integrate with other line-of-business systems and applications. What integrations does your organization use?

From 8 reviews

Summary

This report synthesizes 8 recent reviews to understand how organizations integrate Nintex with other systems. A quarter of reviewers (2 of 8) mentioned integrating Nintex with SharePoint, while another quarter (2 of 8) discussed integrating with various data sources. The integrations appear to be environment-specific, depending on the client's needs and current operations.

Top Quotes

SharePoint integration

“Our organisation uses Nintex in conjunction with modern SharePoint to manage knowledge content.”

Data source integration

“We utilise the Nintex K2 platform to connect with various data sources, whether it be SQL, Oracle, SharePoint, or APIs.”

What positive or negative impact (i.e. Return on Investment or ROI) has Nintex had on your overall business objectives?

From 8 reviews

Summary

This report synthesizes 8 recent reviews to assess the return on investment (ROI) of Nintex. Reviewers most frequently cited improvements to efficiency (4 of 8 reviews). However, some reviewers expressed concerns about cost and licensing (2 of 8 reviews). The perceived ROI appears linked to the automation of mundane tasks and the ability to promptly meet business needs. The overall value derived from the platform is weighed against the expenses associated with its licensing model, with some suggesting that alternative products may offer a better ROI due to lower costs. One reviewer highlights a specific instance where cost considerations led them to revert to traditional documentation methods.

Top Quotes

Improved Efficiency and ROI

“Reduction of operational times and increased efficiency in results.”

Cost and Licensing Concerns

“We did see some ROI for workflow automation, but there are products less expensive that can provide a better ROI based on their licensing model.”

Describe how you use Nintex in your organization. What are the business problems the product addresses and what is the scope of your use case?

From 8 reviews

Summary

This report synthesizes 8 recent reviews to understand how organizations are using Nintex. A primary use case is workflow automation, cited by 7 reviewers. These reviewers describe using Nintex to streamline data gathering, improve approval processes, and reduce errors by customizing workflows beyond standard SharePoint capabilities. Three reviewers also use the platform for process mapping, using Nintex to document workflows across departments, aid in staff onboarding, and track savings on initiatives.

Related topics

Workflow Automation Process Mapping

Top Quotes

Workflow Automation

“Nintex is used in our organisation for two distinct purposes. firstly as a workflow automation tool integrated with SharePoint, and secondly as a knowledge and process mapping platform.”

Process Mapping

“Nintex is used in our organisation for two distinct purposes. firstly as a workflow automation tool integrated with SharePoint, and secondly as a knowledge and process mapping platform.”

Please provide some detailed examples of areas where Nintex has room for improvement.

From 8 reviews

Summary

This report analyzes 8 recent product reviews to identify areas where Nintex users see room for improvement. A key area of concern revolves around integrations and APIs. 3 of the 8 reviewers (38%) cited limitations or difficulties in this area, specifically mentioning the need for manual coding and the desire for more built-in integrations. Cost and licensing also emerged as a notable concern. 2 of the 8 reviewers (25%) expressed reservations about the cost structure, particularly the per-process map charging model and the licensing model for workflow cloud automations. These reviewers suggest that the current pricing model may be prohibitive compared to alternative solutions.

Related topics

Integration and APIs Licensing and Cost

Top Quotes

Integration and APIs

“APIs and integrations are lacking”

Licensing and Cost

“The cost structure of charging per process map has made us look for another solution and it will be disappointing to lose the functionality.”

Reviews

299 Reviews

Love the features and products wish the licensing model was better

Rating: 7 out of 10

Incentivized

April 30, 2025

Use Cases and Deployment Scope

We use Nintex Process Manager and Workflow cloud.

We have mapped processes throughout various departments to help provide work instructions and for projects to map the current and future states. It's help tracked savings for initiatives and captured how work is completed making is easier to onboard new staff to roles.

We have built several workflows for several departments and helped streamline data gathering and approval processes. It has dramatically improved the processes and eliminated human errors and handoffs.

Pros

Offers both high level and detailed process documentation
Let's business users create automated workflows with a low code solution
Notifies people using documents and maps of when changes have been made - this has improved the adoption of new changes as people know instead of having to remember to go see if a process has changed.

Cons

The cost structure of charging per process map has made us look for another solution and it will be disappointing to lose the functionality.
Licensing model for workflow cloud automations is prohibitive to use it for automating versus Power Automate or UiPath because of charging per run

Likelihood to Recommend

I love the functionality of the products but their pricing model has caused our costs to more than double in the last two years as people adopted using the products to improve both processes and workflows. I would rate it higher if there was a more stable model of licensing. It may work better for smaller organizations or large organizations with large budgets.

Verified User

Employee in Corporate (501-1000 employees)

Vetted Review

3 years of experience

Has the basics but, in my opinion, lacking in a few key areas

Rating: 6 out of 10

Incentivized

April 30, 2025

Use Cases and Deployment Scope

Nintex is used in our organisation for two distinct purposes. firstly as a workflow automation tool integrated with SharePoint, and secondly as a knowledge and process mapping platform. Workflow automations include forms to kick off new employee user provisioning, across payroll, technology, human resources etc.

Process Manager is a specific Nintex product we use as a knowledge management platform for our organisation, containing processes, policies, and other key documents.

Pros

Process mapping
Process ownership and feedback mechanisms
Basic workflows

Cons

APIs and integrations are lacking
Architecture and UI is dated
Search functionality is poor
Integrations require cumbersome manual coding

Likelihood to Recommend

Nintex might suit small businesses comfortable with simple systems and manual tasks. It may also suit larger businesses who have the scope and budget to invest significant development into integrations, to scale the platform across their organisations. In my opinion, most medium to large enterprises should look at alternatives which meet modern standards, and are compatible with modern SharePoint, Copilot agents, etc.

Matt Aldridge

Knowledge Lead in Information Technology at ACC New Zealand (1001-5000 employees)

Vetted Review

4 years of experience

Verified on LinkedIn

Efficient developer-friendly platform with commendable vendor support

Rating: 9 out of 10

Incentivized

April 22, 2025

Use Cases and Deployment Scope

In my current organisation, we have been utilising K2 by Nintex for approximately a decade, and I personally have been working with it for eight years. Our growth has been closely intertwined with the K2 platform. Over 75 applications have been developed on this platform, encompassing use cases such as the Employee Service Request Portal, employee onboarding and deboarding processes, as well as applications related to compliance, procurement, risk monitoring and reporting.

Pros

Integrations with other services using various secure authentication methods, along with the seamless integration with SharePoint, are the icing on the cake. This makes it superior to other BPM tools available in the market.
Flexibility in application development - The diverse configurable properties offer multiple ways to utilise the controls and events, affording the flexibility to expand your scope and enabling the creation and use of processes in a myriad of ways.
The streamlined and efficient deployment process significantly accelerates release management, allowing for faster and smoother implementation of updates and new features.
The user interface of the pages offers a more refined and appealing look and feel compared to most other BPM tools.

Cons

Integrating the K2 platform with AI will undoubtedly enhance development value.
An AI-driven chatbot that can be utilised by developers as well as end users providing application-level flexibility
Incorporating additional built-in integrations.
Provide more system and platform data to aid in operational activities and reporting.

Likelihood to Recommend

The Nintex K2 platform is not only efficient and developer-friendly, but the support provided by the vendor is also highly commendable. The platform's ease of use and robust functionality make it a preferred choice for developers, while the vendor's exceptional support ensures smooth implementation and ongoing assistance, enhancing overall user satisfaction.

Verified User

Team Lead in Information Technology (10,001+ employees)

Vetted Review

8 years of experience

Nintex has the most comprehensive professional automation roadmap for organizations.

Rating: 9 out of 10

Incentivized

April 21, 2025

Use Cases and Deployment Scope

At [...], we are a company that provides professional automation services, and our partnership with Nintex is based on offering a professional roadmap that covers all phases of Digital transformation from digitization to robotic process automation. This allows companies to gain visibility and control over their processes, resulting in optimization that drives a significant boost in productivity.

Pros

Digitization of processes in a collaborative and user-friendly environment
Advanced RPA platform and digital documentation
Provides analytics and mobile-friendly environments within its applications
Nintex applications connect to and work with the most important applications in the technology ecosystem

Cons

Nintex can enhance and strengthen Automation Cloud by integrating Kryon's advanced technology into a single cloud-based platform.
smaller plans available for small businesses and SMEs in Latin America.
Enabling multi-language support in the most important applications

Likelihood to Recommend

Nintex is ideal for large enterprises as well as those with subsidiaries in other countries, since its digitization platform is hierarchical, highly organized, and can be used across the entire organization. It allows processes to be divided by departments or countries and makes it easy to adapt to the specific variations of each. However, for small local businesses, it may be an oversized solution.

Julio Magana

CTO in Engineering at Tara technologies (11-50 employees)

Vetted Review

Reseller

5 years of experience

View profile

Nintex Forms and Workflows

Rating: 10 out of 10

March 12, 2025

Use Cases and Deployment Scope

Nintex forms and Workflows are used within my organization for many different processes. From Internal Audit to HR to IT, we have forms for every use case imaginable. We integrate Nintex cloud forms with Azure tables to pull in data for lookup values. We process email approvals as well as task based approvals for many accounting processes in order to better automate the handling of the accounting day to day needs.

Pros

task-based approvals
drag and drop flow builder
quick responsive support

Cons

ingesting incoming emails
capturing email body content into document

Likelihood to Recommend

In the past I have written an expense reporting process in Nintex and used it for years before we had to move to the cloud and rework the process. We have also used Nintex for several approval processes that needed both signature and just basic approvals.

Verified User

Contributor in Information Technology (1001-5000 employees)

Vetted Review

16 years of experience

Nintex Process Platform is great

Rating: 8 out of 10

Incentivized

January 27, 2025

Use Cases and Deployment Scope

Nintex Process Platform is used primarily for automation of tasks related to SharePoint online. Use cases vary from team to team, but generally Nintex Process Platform Forms is utilized for its ability to quickly enter information into a SharePoint list. Nintex Process Platform Workflows are then utilized to process the data within the lists and send updates through email on when the list is updated to specific individuals or distribution lists.

Pros

Integrate with SharePoint Online lists
It is simple to create and use a Nintex Process Platform Form
The Nintex Process Platform Workflow UI is simple to understand and interact with

Cons

Simplify transitioning a Nintex Process Platform workflow to a Power Automate workflow

Likelihood to Recommend

As long as the automation is living within SharePoint Online, Nintex Process Platform is a great application to utilize. If there are any needs to integrate the workflow with other SAAS applications like ServiceNow or Workday, then possibly an alternate automation application like Power Automate would be best.

Verified User

Engineer in Information Technology (1001-5000 employees)

Vetted Review

4 years of experience

Nintex in review.

Rating: 8 out of 10

Incentivized

January 22, 2025

Use Cases and Deployment Scope

We are still very much dipping our toes into the 'Nintex platform water,' as it were. Still, we already see benefits with workflow processes that can be customized beyond the out-of-the-box SharePoint experience. Nintex was recommended to us by our 3rd party SharePoint developers, who have been with us on the journey to transform a standard 'SharePoint' into a one-stop shop for all staff across the business. The workflows are easy to set up using their drag-and-drop methodology, and the forms even take the Adobe-created forms to the next level. The internal policy mandated a traditional On-Premise SharePoint Farm, and we are excited that Nintex recognizes this in their product offering by still supporting On-Premise Farms (SharePoint). The next step is to digitize our remaining paper forms and build more workflows. This is what I am excited about.

Pros

Nintex Forms.
Drag/drop workflow creation.
Read existing forms and convert them.

Cons

I haven't encountered any areas with room for improvement yet.

Likelihood to Recommend

Nintex is constantly releasing new updates to the process platform. We are partially mapping out our current processes and have already seen areas where we can reduce the overlapping work of various staff members. Process mapping and the platform take time, no matter how easy the tool makes it (it's easy). If you don't have the time or resources to commit to process or experience improvement, you may need to look internally to see if your business C-level is ready to 'improve' things. We learned this the hard way until we were able to show results.

Verified User

Engineer in Information Technology (201-500 employees)

Vetted Review

3 years of experience

Workflows are great

Rating: 8 out of 10

Incentivized

December 19, 2024

Use Cases and Deployment Scope

Creation of automated forms and solutions. We use it for various solutions including travel booking, car mileage recording and product notifications globally

Its a very easy to use tool and has definitely helped with automation of lots of tasks for us within our company.

Pros

Complete automation
Pretty simple to learn
Easy to use

Cons

Sometimes get technical issues which have no explanation

Likelihood to Recommend

We are currently 80% moved from SharePoint on prem to M365. We have a number of applications that used various tools including Nintex workflows that require migration/redevelopment. There are lots of processes redevelopment is required. Process Platform has allowed to redevelop some of these applications without the need for specific developer skills due its no code nature. It also allows us to migrate quickly without the need to upskill

Verified User

Employee in Information Technology (501-1000 employees)

Vetted Review

3 years of experience

Won't start workflows when date field is populated

Rating: 9 out of 10

Incentivized

November 20, 2023

Use Cases and Deployment Scope

We wanted to use Nintex to help with workflow assignments that are in a large SharePoint list. We moved from Microsoft Power Automate because of significant throttling issues. We manage over 1,100 projects each year and each project has upwards of 100 SharePoint list fields. We have multiple workflows (e.g. review of project as multiple steps) within each SharePoint list row that need to start when a date is entered for that project in the list. Power Automate was able to use date fields as triggers. Nintex Workflow cannot.
We worked with Nintex engineers and their work around was to add two new fields for every workflow we want to kick off. That is a lot of extra work for a list that already has 100 fields. We keep asking Nintex to allow the condition builder to access date fields. It's been over a year without any progress. They seems to have a lot of turnover with their account team and we have to re explain what we want many times.

Pros

Sends emails

Cons

Need to be able to start workflows when a person enters a date in a SharePoint list

Likelihood to Recommend

We have not found anything Nintex can do that Power Automate can. It cannot look for changes in a date field to be able to start a workflow.

David Hofmann, MSMOT

Senior Advisor in Professional Services at Cherokee Federal Strategic Programs (10,001+ employees)

Vetted Review

2 years of experience

View profile

Nintex Process Platform Review

Rating: 7 out of 10

Incentivized

September 22, 2023

Use Cases and Deployment Scope

reducing the workload and make the processes more reliable

save time

Pros

Conditional processes
integration with other products
time saving

Cons

web service calls
number of actions that can be used in a worflow
complexity of process with using branches

Likelihood to Recommend

functionality is good, and we can track easily where is the process and if failed what is the reason and where

Verified User

Consultant in Information Technology (1001-5000 employees)

Vetted Review

2 years of experience

Loading Reviews List....

Efficient developer-friendly platform with commendable vendor support

Rating: 9 out of 10

Incentivized

April 22, 2025

Use Cases and Deployment Scope

Pros

Integrations with other services using various secure authentication methods, along with the seamless integration with SharePoint, are the icing on the cake. This makes it superior to other BPM tools available in the market.
Flexibility in application development - The diverse configurable properties offer multiple ways to utilise the controls and events, affording the flexibility to expand your scope and enabling the creation and use of processes in a myriad of ways.
The streamlined and efficient deployment process significantly accelerates release management, allowing for faster and smoother implementation of updates and new features.
The user interface of the pages offers a more refined and appealing look and feel compared to most other BPM tools.

Cons

Integrating the K2 platform with AI will undoubtedly enhance development value.
An AI-driven chatbot that can be utilised by developers as well as end users providing application-level flexibility
Incorporating additional built-in integrations.
Provide more system and platform data to aid in operational activities and reporting.

Likelihood to Recommend

Verified User

Team Lead in Information Technology (10,001+ employees)

Vetted Review

8 years of experience