#1 most frequent
United Kingdom of Great Britain and Northern Ireland
58.2%32 installations of 55
What is Webexpenses?
Webexpenses is a global provider of spend management solutions, combining integrated Expense Cards with cloud-based software for businesses of all sizes across 70+ countries. Serving industries such as retail, finance, technology, construction, and not-for-profit, Webexpenses gives businesses control over company spending by automating processes, proactively enforcing policies, and controlling costs.
Categories & Use Cases
Media
1 / 6
Screenshot of the Webexpenses mobile app, that captures receipts instantly.
Top Performing Features
Employee Expense Reporting
Allows companies to track employee expenses to make cost-effective decisions.
Category average: 8.4
Electronic Funds Transfer
Funds can be transferred via EFT as opposed to paper checks.
Category average: 8.2
Payment Audit Trail
Allows admin users visibility into the entire payment process, from receiving the expense claim or invoice to the payee receiving payment.
Category average: 8.4
Areas for Improvement
Duplicate Bill Detection
Detects duplicate invoices or expense reports to prevent double payments.
Category average: 7.8
Financial Document Management
Invoices, expense reports, and associated documents are stored within the platform for any future needs.
Category average: 8.3
Advanced OCR
Automatically imports information from invoices, receipts, expense reports, and other scanned documents into the platform.
Category average: 7.8
Who Buys & Uses Webexpenses
#2 most frequent
Australia
21.8%12 installations of 55
#3 most frequent
United States of America
10.9%6 installations of 55
Pros
- User-friendly design and intuitive interface for expense submission
- Efficient receipt capture and handling, including mobile functionality
- Streamlined and clear expense approval workflows
Cons
- Outdated and clunky user interface lacking modern features
- Inefficient expense input process with excessive steps and poor dropdowns
- Mobile application limitations, including restricted views and sync issues
Webexpenses is great for tracking Mileage Claims
Use Cases and Deployment Scope
I use Webexpenses for putting through mileage claims or any receipts for parking or buying items for clientele. It works really well and I rarely face any issues with it. I have recently had a bit of trouble getting logged in due to the authentication process but it is good that the system is secure.
Pros
- Really good layout, easy use
- Good functionality of the map when making mileage claims
- Really easy to see the amount and total for each claim
- Really easy to keep track of claims and view previous/set up future claims
Cons
- Would be nice if claims could be organised into certain chronological orders i.e. ordered by date so I don't have to copy and delete claims when adding a claim in that has an earlier date
- Would be ideal to have an option to save full routes rather than just addresses maybe?
Return on Investment
- Does save a lot of time, helps you to stay on top of claims
- Really good at keeping track of claims and ensuring you are getting the correct pay etc
- Makes it easy to log claims in the future and adjust where needed so that you can save time and don't forget to add claims
- Makes you feel like you have achieved more because you can see infront of you the amount of work you have done
Usability
Other Software Used
BrightHR, Sage HR, Microsoft Teams
Webexpenses review
Use Cases and Deployment Scope
We use for employee expense claims and holding receipts
Addresses organization and one place for all employees to upload and reclaim expenses, managers can easily view and approve the expenses
I can easily view receipts in relation to credit card spend
Can easily set the mileage for our company for staff expense claims
Addresses organization and one place for all employees to upload and reclaim expenses, managers can easily view and approve the expenses
I can easily view receipts in relation to credit card spend
Can easily set the mileage for our company for staff expense claims
Pros
- Holding receipts
- Expense claims
- Expense approval system
- Administration
Cons
- Receipt capture - don't need to include the email footer etc just the receipt that is required
Return on Investment
- Time saving
- Organization
- Streamlined workflows
Usability
Alternatives Considered
Expensify
Other Software Used
Medius
Webexpenses
Use Cases and Deployment Scope
i use Webexpenses to expense miles to a temporary place of work within the company. it keeps it simple by providing a clear and straightforward system. i can use a start and finish point and have a route added onto the map which will tell me exactly how many miles were covered. should this not be correct you can edit the route yourself to make sure you are paid the correct amount. Also easy use of features I.E VAT amounts and different price per mile based on Vehicle.
Pros
- Track miles
- edit route taken
- save past data entries for ease of use if repeating expense daily
- prompt receipts so you never forget
Cons
- allow the route tracker to have an option to erase last entry incase of a finger slip
- allow a users active session to be edited before it auto logs you out.
- allow a claim to be repeated daily with the same notes etc where neccescary
Return on Investment
- time saving!
- efficiency tracking expenses
Usability
Webexpenses Review
Use Cases and Deployment Scope
Webexpenses is used to re pay employees any fees that the company owes them. this can range from travel to training conferences. Webexpenses is a useful platfrom as it motivates employees to go to paid company events due to the limited cost on their behalf. The scope of my use is limited to any work that requires me to travel, any paid conferences or group office events.
Pros
- simple website
- easy to use
- helps me keep on top of any unpaid expenses
Cons
- quick access to previous expenses to save time
- more frequent expenses dates
Return on Investment
- positive impact on attending paid training conferences to better me knowledge
- positive impact on efficiency of out of town work
Usability
User-friendly Time Saver
Use Cases and Deployment Scope
We use Webexpenses to track and reimburse work related expenses for employees. This helps ensure everything is tracked and recorded effectively and efficiently. Proof/receipts can be uploaded and it is all done online through a portal - makes life much easier and I have experienced no issues with the system
Pros
- Automatically calculating mileage costs for travel
- Notifications
- User friendly
Cons
- Nothing currently to note
Return on Investment
- Time saving
- Accuracy of reporting
- Easy for employees to use
Usability
Other Software Used
Acturis, Applied Epic, Powerplay Site Management App
