Microsoft Visio

Score7.7 out of 10

356 Reviews and Ratings

What is Microsoft Visio?

Microsoft offers Visio, a diagramming tool for building flowcharts, diagrams (e.g. network diagrams), org charts and floor plans, available online as a subscription and also in enterprise level packages (e.g. Visio Professional).

Categories & Use Cases

Most Frequent Users

Top 3 industries using Microsoft Visio.

Based on HG Insights installation data

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#1 most frequent

Professional, Scientific, and Technical Services

17.8%

7,925 installations of 44,462

#2 most frequent

Manufacturing

13.5%

6,015 installations of 44,462

#3 most frequent

Finance and Insurance

8.0%

3,564 installations of 44,462

Verified User

Engineer in Information Technology (11-50 employees)

Use Cases and Deployment Scope

We use Visio for creating network design diagrams and flowcharts for planning projects and operations. It helps organize processes and represent planning in a concise graphical presentation.

Pros

Diagram process flow.
Diagram network layout.
Graphically represent project progression.

Cons

For our use cases we don't see any issues needing improvement at this time.

Return on Investment

Visio makes it easy to present the order of a project's progression in a standardized format.
Visio also permits precise network diagram functions with industry-standard and, at times, vendor equipment icons.

Usability

Other Software Used

Microsoft 365 Business Premium, N-able MSP Manager, N-able N-central, SpamHero, SentinelOne Singularity, Microsoft Windows, GoodSync, GIMP, Inkscape, TrueNAS, Zendesk Suite, GoDaddy

Verified User

Engineer in Engineering (10,001+ employees)

Use Cases and Deployment Scope

We currently use this software in the engineering department to replace AutoCAD in all new jobs. it has flexibility and the ability to use 3rd party software so that we can create custom templates. It also allows us to compile many things automatically like BOM's instead of manual data entry like with AutoCAD.

Pros

charts and diagrams
linking items between sheets
managing data
customizable

Cons

sometimes it crashes
more sketching features
rotating shapes is cumbersome

Return on Investment

increases productivity
faster to access data
easier to track jobs

Alternatives Considered

AutoCAD

Other Software Used

Bluebeam Revu, Microsoft Teams

Verified User

Engineer in Engineering (10,001+ employees)

Use Cases and Deployment Scope

I am part of an engineering development team that uses Microsoft Visio for system and use case modelling.

Pros

Clean modeling design
Good exporting functionality
Easy to pick up and use

Cons

Collaboration between multiple team members
Visio diagram navigation
AI incorporation for diagramming assistance

Return on Investment

More efficient product definition
Better alignment between stakeholders
Cleaner documentation (with inclusion of exported Visio diagrams)

Usability

Alternatives Considered

Miro

Other Software Used

Azure DevOps Services, Miro, Microsoft Teams, Figma, ChatGPT

Verified User

Technician in Information Technology (1-10 employees)

Use Cases and Deployment Scope

We use Microsoft Visio to help with the visualisation of concepts such as business workflows and diagrams. It also helps us with mind-mapping of ideas during business workshops and discussions with customers. We chose Visio as it integrates well with other Microsoft 365 cloud applications such as Excel. Overall it has improved our documentation process.

Pros

Concept visualisation
Process documentation
Creating flow diagrams

Cons

Integration with other 3rd party software such as Mind Manager
Better support for Visio Viewer on mobile devices

Return on Investment

Saves time by reusing diagrams easily
User interface is intuitive for most tasks
Product licensing is easy to understand

Usability

Alternatives Considered

MindManager

Other Software Used

MindManager

Verified User

Employee in Human Resources (10,001+ employees)

Use Cases and Deployment Scope

Microsoft Visio is ideal to use for visual mapping. We primarily use it for creating organisational structure maps and process flowcharts. It provides a great easy-to-read visual for presentations or general reference. It can streamline the process by pulling data from an Excel sheet as well, or you can custom make from scratch.

Pros

Flowcharts
Organisational charts
Pulling data from Excel

Cons

Initial learning can be tricky
Have Excel data pull correctly - it requires a certain format

Return on Investment

Positive ROI on labour from efficiencies
Included in the MS Suite

Usability

Alternatives Considered

Miro

SmartDraw

Lucid Visual Collaboration Suite

draw.io

Miro

Microsoft Visio

What is Microsoft Visio?

Categories & Use Cases

Who Buys & Uses Microsoft Visio

Most Frequent Users

Professional, Scientific, and Technical Services

Manufacturing

Finance and Insurance

Most Frequent Users

Small Businesses

Mid-sized Companies

Enterprises

Most Frequent Users

Engineering

IT

Product Management

Microsoft Visio Reviews

Use Cases and Deployment Scope

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Other Software Used

Use Cases and Deployment Scope

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Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

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Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

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Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Alternatives Considered

Microsoft Visio Alternatives