I use Okta in my organization to view my incentive statements , plan summary with detailed view on commission rates that include billable hours , service billings ,service revenue ,Global service rate table, Services CB over achievement and service revenue over achievement. Okta via Xactly docs intiates the workflow for awaiting approval task for which you also receives reminders to approve official documents of organization.
Pros
Login process is single sign on which means if I login to Okta I access other official stuff like UKG, outlook , slack etc.
Multifactor authentication that prevents from phishing for example employee is working from remote location and location is being changed system sends notification for 2 step verfication which is great feature .
Automated HR to Employee workflows for approval .
Cons
Reporting is average -risk of missing important stuff during audits.
Sometimes I felt workflow is a bit slow
MFA sometimes doesnt work as expected and you get to verify repititively
Likelihood to Recommend
Where Okta is well suited 1. Multiple products can be used using single sign on and MFA. 2. Makes life easier when you have good amount of hires in your organization and smooth access to all systems by simply logging into Okta will solve. Where Okta is less appropriate 1. Small organization which uses just 1-2 apps . Cost gets higher in that case.
VU
Verified User
Consultant in Information Technology (Computer Software company, 1001-5000 employees)
Okta helps our team to manage all the apps for all the everyday operations, from technical tools, or hr, management, or money stuff. it is centralized and easy to follow up. Update or request new permissions, I think that the usage of this tool has enhanced the everyday life of our organization. Thank you Okta
Pros
Easy finding new apps
easy requesting permissions
centralized organization of tools
Cons
it seems like a smooth app
more details on the available app
like details, numbers and permissions
Likelihood to Recommend
bilingual, you can use spanish and it works very well, it’s response is very fast, you can quickly search apps, and requests permissions, maybe some extra support for things you can’t find would be great, otherwise, the functionality that is present now, works very well, and no need for extra stuff, thank you
Integration with a wide range of cloud-based / SaaS applications (Google Workspace, Salesforce, Zoom, Slack, Microsoft Office 365, among many others.) Managed with Single Sign-On (SSO) & Multi-Factor Authentication to securely grant access to specific resources to our external partners, contractors, and vendors.
Pros
Simplifies Integration
User-Friendly Interface
Strong Security Features
Broad Compatibility and Feature Set
Cons
High Long-Term Cost and Over-Provisioning
App Setup can become Tedious
Significant cost barrier for enabling SSO for third-party applications
Likelihood to Recommend
It has extensive compatibility and rich feature set of integrating with a wide array of core systems and SaaS platforms. Daily I utilize Okta's user-friendly central hub to simplify access the numerous applications we utilize within my company (Google Workspace, Slack, Zoom, Salesforce, Microsoft Office 365, among many others.)
VU
Verified User
Analyst in Information Technology (Information Services company, 51-200 employees)
I use Okta to use apps assigned to me such as Salesforce, Workday etc. The best thing Okta addresses is we can see and use all the assigned applications to us from a single sign-on and from the single page. I can also use the same apps from my mobile phone browser.
Pros
Single Sign on- This allows us a single sign in for all the assigned apps.
MFA- Multiple ways to secure the sign-in(s).
Deployment- quick deployment without any major requirements.
Cons
I think there's a scope to improve the User interface such as better search functionality.
Customizing options for end user dashboard should be added.
Session cutout is very annoying
Likelihood to Recommend
1. SSO- Users can login only once for all the applications without being login again and again for different applications.
2. Supports Mobile web browsing- User can have the Okta mobile app to access the applications on the mobile phone. 3. Automatic onboarding and deboarding of an employee.
Apart from this, the only less appropriate is I think the pricing, it needs to be pre define especially for small organizations.
VU
Verified User
Employee in Sales (Computer Software company, 1001-5000 employees)
I use Okta for signing in to various corporate assets regardless if on the corporate network or at home. The use case is for safely accessing various applications and making sure it is me who is requesting access to those applications. The application is easy to use and prevents unauthorized access.
Pros
Allows easy Login to various corporate applications
Requires simple login for various custom created spreadsheets, notes
Identifies who is accessing these applications
Cons
Okta Verify has made it simple to access corporate applications
I do not have any suggested improvements
Likelihood to Recommend
Again, it is well suited for people accessing applications securely on the corporate network as well as when working from home. I do not have any scenarios where I think it is less appropriate.
VU
Verified User
Director in Sales (Telecommunications company, 1001-5000 employees)
We use Okta to control all roles throughout all apps and including how long people can stay signed in before reauthenticating in order to quickly cut down access to extremely sensitive private data.
Pros
simple implementation
permissions control
timed expiration
Cons
previously stored password in plain text
difficulty in understanding limitations of token refreshing
Likelihood to Recommend
Okta is well suited to having more control over a large organization with lots of permissions on many apps that potentially need to be shut down fast
We use Okta as our single sign on solution for our org.
Pros
manage applications and software
Single sign on
authentication
Cons
two factor authentication is required too often
when moving to a new device the two factor authentication gave me difficulty
Likelihood to Recommend
It is a really easy solution for getting into all your different software applications. I can't speak about it from an IT perspective, but I can say that if you are evaluating it for your org, your non-IT people will have an easy time using it.
VU
Verified User
Contributor in Product Management (Computer Software company, 201-500 employees)
Okta is used as a safe and fast login tool, it enables 2 steps verification in many different options. The best thing about it is that it uses the same login for everything, so it integrates windows login, gmail, confluence, bitbucket making it easier to login in all the accounts and applications we need. at the same time it is also safe using 2 steps login with connection to safe devices.
Pros
2 steps verification, it uses trusted devices to enable 2 steps login
apps login integration, with Okta we can have a single way to login, don't need to remember lots of different passwords
it looks to be always evolving, sometime ago we received an update to login with fingerprint
Cons
we could have a login session enabled so we can just login once, now for every different app we need to pass through the login interface again
Likelihood to Recommend
when thew company uses a lot of different sites/apps and need to authenticate on all of them Okta is a tool that would facilitate the access to the different sites/apps. When the company doesn't have a lot of things to access I don't see a need to add Okta to the company, but it still a good security tool.
We use Okta to drive a workflow from our HRIS system. This workflow onboards staff into our company including door access cards, timecards, software licensing, etc, right down to their name on their nametags. Once onboarded Okta performs as our foundation for single sign-on.
Pros
Secure single sign on
Integration connectors for workflows
Streamlined workflows.
Cons
Tiered pricing options - Okta pricing can be complex and can be an impediment to expanding its use.
Enhance reporting - could provide better insights into user security & use
Likelihood to Recommend
Okta is great for single sign on, and it can be performed in many ways on most device types.
Okta's workflow management is a strength allowing a single tool for both sign on, and license management.
Okta might not be a great fit for organizations that are cost sensitive, or don't have the staff to manage complex licensing implications.
VU
Verified User
Executive in Information Technology (Information Services company, 1001-5000 employees)
