We use Notion as our company’s internal site, providing a centralized hub for all departments. It serves as a repository for processes, procedures, informational pages, and educational materials. Every employee has access to the main page, while each department has its own dedicated space for department-specific content. Many of our office staff have their own separate pages within the main page that allows them to create To-Do list and store any other task or ideas they have.
Pros
I love that you can create nested pages, allowing for separate sections to organize information as needed.
I appreciate the convenience of effortlessly uploading images to any section.
I appreciate that when adding links, you can embed them so the website displays directly on the page.
Cons
I wish there was a dedicated section for tips and tricks. I often have to Google things when trying to figure out how to use a feature
More customization, such as rich text editing
Likelihood to Recommend
I believe Notion is a highly versatile tool that can be used for almost any scenario! Personally, I rely on it for event planning, ensuring that all details are organized in one place. Additionally, I use it as a digital recipe book, storing all my favorite recipes for easy access. Having everything centralized helps me stay organized and efficient.
VU
Verified User
Administrator in Human Resources (Construction company, 51-200 employees)
I came aware of Notion when preparing for a complete update of my course material as a university guest professor. In this capacity, I share from experience as consultant in the construction industry and bring this into the broader subject of "Building Information Modelling" (BIM). As the previous course has evolved from a Bachelor to a Master's Course, I needed to rethink the whole course content and structure.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
Pros
Flexible document organisation (everything is a page, pages can have subpages)
Embedded tables which act as databases (tables with relations, filters and views)
Simple markdown structuring
Direct online sharing (no separate publication steps)
Free Personal Pro plan for academic users
Cons
The depth of the formulas is a bit limited (e.g., when compared to Coda)
No way to group rows in a Table
eBook export or full publishing workflows are not available (but workaround seem to exist)
Likelihood to Recommend
Turning a basic spreadsheet (I have countless of those scattered around when researching subjects) into a database with views and filters, in a clean layout.
Embedding interactive tables inside a document (no duplication of information required)
Clean and friendly minimalistic styling
No additional steps required: everything you write is "live". You only have to decide whether to make a doc public or not
