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Notion Information Reviews & Insights

Score8.7 out of 10

863 Reviews and Ratings

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Insights from Notion

Synthesised from 7 verified reviews.

Overview

Synthesised from 7 reviews | Last Published April 23, 2026

This product assessment is based on a synthesis of 7 recent reviews analyzing Notion across multiple dimensions. Notion is primarily used for task and project organization, as cited by 5 reviewers, and also serves as a note-taking and documentation tool, which 3 reviewers mentioned. Users leverage Notion to manage responsibilities, track progress, and centralize information, particularly within teams, streamlining workflows and improving collaboration. Notion's organizational capabilities are a key strength, highlighted by 3 reviewers, extending to both professional and personal applications. The platform facilitates the collection, organization, and categorization of meeting notes, a benefit noted by 2 reviewers. However, some reviewers (2 of 7) experienced performance issues, particularly with large databases or on less powerful devices. Formatting limitations and reliance on shortcuts were also noted by 2 reviewers. Notion generally improves team communication and enhances organization. Specifically, 3 reviewers noted that Notion helped centralize information, streamline processes, and improve team communication. Enhanced document organization and accessibility were also mentioned by 3 reviewers. Confusion managing multiple workspaces, leading to missed updates, was reported by 2 reviewers.

Pros

  • Strong organizational capabilities for both professional and personal use.
  • Effective centralization of information and documentation.
  • Streamlines team communication and collaboration.
  • Facilitates efficient management of tasks and projects.
  • Enhances accessibility of documents.

Cons

  • Performance can be slow with large databases or on under-resourced devices.
  • Formatting and editing features are limited compared to dedicated office suites.
  • Reliance on shortcuts can be cumbersome for some users.
  • Managing multiple workspaces can lead to confusion and missed updates.
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Notion Reviews

25 Reviews
InformationComputer Software12Internet5Telecommunications2Information Services1Computer Games1Online Media1Music1Animation2

Notion from a Customer Support Standpoint

Rating: 10 out of 10
Incentivized

Use Cases and Deployment Scope

I use Notion to keep track of incoming clients using a service that is fulfilled through a third party. We are able to update each Clients card and speak back and forth there to keep updates in one location.

Pros

  • Status Tracking
  • Tagging
  • Overall Organization

Cons

  • Permissions
  • Navigation
  • Aesthetic

Likelihood to Recommend

Well suited for status tracking, keeping updates in one place, and being used with multiple team members from different locations

Less appropriate for anything needing styling/aesthetic options
VU
Verified User
Employee in Customer Service (Computer Software company, 11-50 employees)
Vetted Review

Notion vs. the Rest: A Journey in Productivity Tools

Rating: 8 out of 10
Incentivized

Use Cases and Deployment Scope

I manage personal and team tasks. Working with my team, means viewing tasks progress, sharing insights and ideas on current goals, driving innovation and future planning for product releases. It's easy to save "read later" articles from different sources and links shared from team members. I set personal daily goals within my capability, visualizing progress makes it more fun to complete.

Pros

  • Combine all life related tasks. personal, work, shared tasks, etc
  • provide templates and template store
  • supports any user experience to personalize my experience
  • export to public pages, showing external, unauthenticated users the content I want to share

Cons

  • time management tracking capabilities
  • recurring tasks and the ability to control more granularly on times tasks
  • workflow capabilities with functions

Likelihood to Recommend

As a person who needs time management for work, life, and personal projects, even managing time with the family becomes hard.

I can create the list with all ideas dumped into one place, organized the way I want it to be and have support from a platform to hold and maintain this in one place. I create tasks and reminders to be able to check up on my progress, and share this with my co-workers and with my wife. The fact I can export a page into a shared web page, accessible from every device, is worth millions, by itself.
VU
Verified User
Employee in Engineering (Telecommunications company, 10,001+ employees)
Vetted Review
Notion
1 year of experience

Notion Review

Rating: 7 out of 10
Incentivized

Use Cases and Deployment Scope

Organizing task lists and calendars. We also use it to take notes during meetings and keeping organized when sharing information. We often use it with our marketing team to create a space where we can share ideas and bounce them off each other while keeping a note of everything so we don't lose information.

Pros

  • Task Lists
  • Calendar templates
  • Meeting Minutes

Cons

  • Easy to get unorganized
  • Sometimes finicky when tagging others
  • Can be hard to navigate features

Likelihood to Recommend

I like using Notion in a team setting where we are collaborating together. It is nice to be able to see everyone else's notes and ideas. It can be confusing or hard to navigate the special features and templates especially if you are new to the platform. Great feature once you learn them though
VU
Verified User
Administrative Assistant in Corporate (Computer Software company, 11-50 employees)
Vetted Review
Notion
4 years of experience

Amazing tool

Rating: 10 out of 10
Incentivized

Use Cases and Deployment Scope

I use Notion for managing my personal projects as well as professional work. It is works well for planning my vacations, planning day to day chores and most importantly my work. I use it as an editor for drafting articles because of how easy it makes writing markdown. I also use it as a knowledge base both for personal journaling and professional work.

Pros

  • Markdown editing
  • Calendars
  • Database

Cons

  • Sometimes the link editor is hard to get right
  • App can be faster on mobile
  • Page nesting UI can be better

Likelihood to Recommend

I love how easy it is to use and how much beneficial it has been for me.
VU
Verified User
Engineer in Customer Service (Computer Software company, 11-50 employees)
Vetted Review
Notion
4 years of experience

Almost perfect, but not there yet - Notion.

Rating: 8 out of 10
Incentivized

Use Cases and Deployment Scope

1. Knowledge management - All technical, non-technical, legal, or otherwise documents written and stored on Notion. 2. High-level project and product management - Product planning for the quarter happens on Notion, as we usually write down the high-level work items we pick up and prioritize. This is also helpful as the product plan is circulated among the different teams at the companies. 3. Meeting notes - Rough meeting notes and associated recordings are always added to notion trackers to keep track of important meetings and decisions. 4. Customer release notes or customer trackers - Any deliverable we might have for customers, or if we want to track the onboarding process of any customers, the project management is done on Notion by the CSM team.

Pros

  • Project and task management.
  • Knowledge base management.
  • Formatting of documents is easy and beautiful.
  • Export / import of markdown is great.

Cons

  • AI integration - very mediocre implementation, and it doesn't work very well.
  • Clunky and slow desktop/mobile apps - very slow to load large tables.
  • No support for whiteboarding /wireframing.

Likelihood to Recommend

You can do high-level project or task management on an organizational or personal level. In my opinion, this is not the best way to achieve accountability. The best use case for Notion is knowledge management. You can write your company docs - from product specs to culture docs- and they will always be there to help onboard any new joinees. On a personal level, you can use it to keep track of meeting notes and general thoughts.
MM
Mantra Manan Saraswat
Product Manager in Product Management at 100ms (Computer Software, 51-200 employees)
Vetted Review
Notion
4 years of experience
View profile

Notion and the tools that it added.

Rating: 9 out of 10
Incentivized

Use Cases and Deployment Scope

Notion is a fantastic no-code solution for personal and company organization. When thinking about the practical uses, one can mention database construction and sharing, kanban board customization, no-code website building, wiki construction, task management, etc. One big issue with Notion, though, is that it recently introduced AI tools that, at first, were quite inaccurate in accomplishing what you asked of them. In addition, we know that AI tools cause a large amount of carbon emissions due to the calculations required. As a company, Notion Inc. does not disclose its emissions, and we don't know how much they have increased since the introduction of these AI tools, leading to the question of whether it's good to keep using them to assist your work. On a positive note, you DO NOT need to use the AI tools to accomplish everything Notion offers you. You can see a number of guides and tutorials on how to really employ all the tools. With the exception of the AI aspects, Notion remains one of the greatest tools for management that one could hope for, and it can be as versatile as you need it to be for your ideas to come to fruition.

Pros

  • Database management.
  • Collaboration.
  • No-Code solutions.

Cons

  • Artificial Intelligence.
  • Disclose carbon emissions.
  • Web hosting.

Likelihood to Recommend

Notion, as any software, requires a learning period, and the curve can be as large as you want it to be due to the vast array of possibilities it offers. I would advise taking the time to learn the ins and outs and ignoring the AI tool both for environmental and efficiency reasons.
JF
José Francisco Laguna
Technical Writer in Professional Services at ANIME TOONS LTD. (Animation, 1-10 employees)
Vetted Review
Notion
3 years of experience
View profile

Great customisation; poor productivity

Rating: 3 out of 10
Incentivized

Use Cases and Deployment Scope

I’ve used Notion in 3 different ways across my organisations. 1. Replacement for google docs. Rather than making slide decks or putting down copy in docs —we created different spaces in Notion. 2. Company intranet. Notion had all the company docs in it for employees to read. All announcements were uploaded there. 3. Recruitment. Adding all the open roles in Notion and sharing links with the Internet to view and apply.

Pros

  • Mark down text writing
  • Sharing capabilities
  • Customization

Cons

  • Templates
  • Ease of use
  • Usage of system resources

Likelihood to Recommend

I’m one of those folks who dont like Notion. I feel it’s cumbersome to use. It doesn’t help that the core product experience hasn’t improved in years—the company behind it is now focusing on launching new products. Use Notion if you want to gel in with a startup crowd. I feel that you should not use Notion if you want to get work done.
DS
Divesh Sood
Product Marketing Leader in Marketing at 100ms (Computer Software, 51-200 employees)
Vetted Review
Notion
4 years of experience
Verified on LinkedIn

An Excellent Tool for Planning and Organizing Content.

Rating: 9 out of 10
Incentivized

Use Cases and Deployment Scope

We use Notion for the whole company guidelines, employee handbooks and documentation for sales and marketing processes. We also use it for projects like our content calendar and research purposes like analysing interviews.

Pros

  • Ease of use
  • Managing files and access
  • Adding links, images
  • Table of contents

Cons

  • Hiding filters when publishing a page as a site
  • Section-level content width adjustment would be great!
  • Column-span for mobile devices

Likelihood to Recommend

For documentation, guidelines, and project planning it's great. We use it for our brand guidelines and company guidelines.also multiple projects leave there. Its easy to comment and share.
VU
Verified User
Employee in Marketing (Computer Games company, 51-200 employees)
Vetted Review
Notion
3 years of experience

Best choice for cross team collaboration!

Rating: 9 out of 10
Incentivized

Use Cases and Deployment Scope

It is our knowledge base to share information among teams in an async way. We have to keep live documentation through product development lifecycle, and Notion gives us an opportunity to collaborate easily and get notified if anything changes. In the meantime, it's easy to use it to see the history of our product decisions and share with the teams who just needs to know.

Pros

  • Well structured tables
  • Documents and relations between them (hierarchy)
  • Integration with other tools
  • Providing transparency across the company

Cons

  • It gets slower time to time
  • Too many features
  • Customized pricing plans

Likelihood to Recommend

I think if you build something from ground up, Notion is a great tool to start with. It has a huge community and templates where you can easily get inspired. Also, you can customize it according to your existing workflow and make it your own. Once you keep everything on Notion, it makes a lot more sense and it becomes your go to tool at work.
AB
Aykut Bal
Head of Mobile Growth in Product Management at Jotform (Internet, 501-1000 employees)
Vetted Review
Notion
5 years of experience
Verified on LinkedIn

Notion for animation studio

Rating: 4 out of 10
Incentivized

Use Cases and Deployment Scope

We used Notion for storing company wide documents and for the creative team to organise their project work. Its main positives are that it’s versatile and clean. It’s great for teams that need to collaborate. We stopped using it because our other apps now have a lot of the same features, such as Slack. We found onboarding Notion a little tricky to new users at times and the mobile app is poor compared to the desktop. So overall, good for organising thoughts and documents and ideas, but limited offline functionality and over complicated at times means for us it was a little frustrating.

Pros

  • Organising thoughts and docs
  • Highly customisable
  • Good integrations

Cons

  • The app
  • Offline functionality

Likelihood to Recommend

Notion was useful for storyboarding and mood boards. The creative team were able to plan out character designs and share style frames in an organised manner. Feedback for creatives was also nicely laid out in Notion. This was in contrast to the production team, who felt that streamtime and Monday.com and traditional gannt excel charts did a better job of managing the project itself. It was also time consuming in terms of duplication
DH
David Humphreys
Producer in Marketing at Studio Giggle (Animation, 1-10 employees)
Vetted Review
Notion
2 years of experience
View profile