Nintex

Score7.9 out of 10

493 Reviews and Ratings

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What is Nintex?

Nintex offers a platform that helps companies discover, automate, and optimize business processes.

Categories & Use Cases

Media

Nintex Automation Cloud, a cloud-based platform that offers capabilities to build automation and process-focused applications.

Nintex Insights, which gives visibility into metrics and performance KPIs across all processes.

Nintex Process Manager, which includes visual mapping and management software to encourage company-wide collaboration, increase accountability, and improve processes.

Nintex Forms, which lets users create dynamic online forms to capture and submit accurate and current data. Its design canvas, drag-and-drop controls, and advanced business logic make it easy to customize forms for various business needs.

1 / 4

Content management
Content management tool for storing and managing versioning of electronic documents, images, etc.
Category average: 7.8
Social collaboration tools
Social tools for discussion threads, wikis, enabling decision making
Category average: 8.4
Form builder
Integrated form design tool
Category average: 8.8

SOA support
Support for reusable services to be built into process design
Category average: 7.5
Support for modeling languages
Support for modeling languages like BPML, BPEL, and BMMN.
Category average: 8.1
Process simulation
Evaluating model performance with real data, and optimizing
Category average: 7.5

Aftab Ahmad View profile

Azure, Power Platform & SharePoint Architect in Professional Services at TrueTech ApS (1-10 employees employees)

Use Cases and Deployment Scope

Nintex Workflow is a powerful automation tool that streamlines business processes directly within SharePoint.

We use it to manage documents efficiently, ensuring smooth approvals and version control.

For contracts, Nintex helps automate reviews, signatures, and compliance tracking.

In HR, it streamlines tasks such as onboarding, leave requests, and employee records.

It also supports order management by automating requests, approvals, and notifications.

Pros

Contracts approvals.
Documents approvals.
Expenses approvals.
Mileage approvals.

Cons

User Interface Complexity – Some workflows can become difficult to manage or troubleshoot, especially for non-technical users, so a more intuitive design experience would help.
Performance at Scale – Large or complex workflows can slow down execution; optimizing speed and scalability improves reliability.
Integration Flexibility – While it works well in SharePoint, expanding seamless integration with more third-party applications and modern cloud tools would enhance its usefulness.

Return on Investment

Significant time savings through automated approval processes.
Reduced operational costs by minimizing manual tasks.
Improved customer experience with faster response times.

Usability

Alternatives Considered

SharePoint Designer (discontinued) and Microsoft Visual Studio

Other Software Used

Microsoft Power Automate, SharePoint Designer (discontinued), Microsoft Visual Studio

Verified User

Analyst (51-200 employees employees)

Use Cases and Deployment Scope

My organization uses Nintex to map business processes and improve them. This addresses the business problem of incomplete documentation and helps with transitioning responsibilities when people switch roles or a new person joins the organization. For the scope of our use of Process Manager, we try to focus mainly on interdepartmental processes, as Process Manager is designed for these.

Pros

Automatically generates swimlane diagrams for processes with multiple actors.
Provides automatic reminders to review process documentation on a predetermined schedule.
Allows for the easy transfer of all processes attached to a specific user, facilitating easy reassignment.

Cons

If you are creating a process with parallel subprocesses, there's no way to see, in a single view in Nintex, all the steps for the subprocesses. You have to view each sub-process in its own view, so it's hard to see what's going on at a high level.
There isn't an easy way to filter the processes by another user (not yourself) in Nintex. There is a report that shows processes and objects by user, but that's not as convenient. This is something that I've seen in other tools (OpenPages by IBM) so I am surprised that it is missing.
Nintex doesn't really have a way to capture iterative processes (which we have a lot of). It's designed for linear processes.

Return on Investment

Made onboarding easier for staff.

Usability

Alternatives Considered

Microsoft Visio

Other Software Used

Microsoft 365, Wrike, Atlassian Confluence

Verified User

Engineer in Engineering (1001-5000 employees employees)

Use Cases and Deployment Scope

We are using the docgen api to enable our customers to use a document automation workflow. Our customers are lawyers from various law firms in the U.S., and they are heavily involved with generating new documents in their daily lives. Using our Clio’s vast data within the law firm and using Nintex’s docgen api, we’ve been able to let the lawyers create automated docgen in different file extensions

Pros

Customer support response speed.
Point of contacts.

Cons

Docgen api maintainability is quite low priority than other features.
Performance could see some improvements.
Giving more descriptive error messages for api users could be handy for developers.

Return on Investment

Customers are getting doc generation flow seamlessly.
The price is always on debate from our organization, we are hoping to get better pricing.
Making the api easier to use could unlock more usage across our multi-application.

Usability

Alternatives Considered

Apryse PDF SDK

Other Software Used

Apryse PDF SDK

Verified User

Analyst in Information Technology (201-500 employees employees)

Use Cases and Deployment Scope

We use Nintex Forms and Workflows in our on-premise SharePoint environment. It has helped unlock additional capabilities that the out-of-the-box workflow features in SharePoint simply does not have. It helps with our approval process, allows us to create complex workflows, allows us to create user-friendly forms, and the entire company can benefit from these enhancements. The user-friendly and visual nature of the workflow and form designers allows even users with minimal SharePoint knowledge the ability to create complex workflows to meet their needs.

Pros

LazyApproval emails in workflows allow users the ability to approve actions via email.
Unlocks additional workflow features that are severely lacking or missing in the OOTB version SharePoint.
Workflow Designer is very good at giving users a visual representation of their workflows. It is very user-friendly.
Customer service is very good. The turnaround time is fast and they are knowledgeable and offer detailed solutions.

Cons

Software updates are sometimes problematic. Their updater does not work well in our environment and therefore we need to manually remove everything and re-install.
Updates to their software seems to occur quarterly therefore your SharePoint server updates become outdated while you wait for Nintex to update their software to work with the latest CUs from Microsoft.

Return on Investment

Saves the company time by allowing users to approve actions via email instead of accessing SharePoint.
Since we do not need to have a workflow designer expert, anyone could learn how to create workflows, allowing better knowledge sharing.

Usability

Other Software Used

Microsoft SharePoint, SAP SuccessFactors HCM, Epicor Kinetic, Sparx Systems Enterprise Architect, SQL Server Management Studio (SSMS), AutoTime, Microsoft Visual Studio, Oracle JD Edwards EnterpriseOne

Verified User

Administrator in Information Technology (10,001+ employees employees)

Use Cases and Deployment Scope

Our company uses Nintex as a platform for intake forms and workflow automations to increase efficiency and tracking across multiple departments within our organization, primarily in our SharePoint environment. With dynamic controls, the ability to create and recall variables from different sources, and rules to perform unique functionality, it is far superior to the default SharePoint list form.

Pros

Customer service is wonderful.
Resource materials are easy to find.
Insights into forms and workflows for reporting.
Allows unique low-code functionality where needed.

Cons

Ability to insert form variables from the designer tab.
Possibly create features in responsive forms similar to app components.

Return on Investment

Increased submissions.
Automated workflows eliminate manual email notifications.
Learning opportunities.

Usability

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What is Nintex?

Categories & Use Cases

Media

Key Features

Top Performing Features

Content management

Social collaboration tools

Form builder

Areas for Improvement

SOA support

Support for modeling languages

Process simulation

Reviews

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

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Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

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Return on Investment

Usability

Alternatives Considered

Other Software Used

Use Cases and Deployment Scope

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Return on Investment

Usability

Other Software Used

Use Cases and Deployment Scope

Pros

Cons

Return on Investment

Usability

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