Microsoft SharePoint is mainly used as a document management system where I store and organize all my documents. SharePoint addresses accessibility, regardless of whatever device you have you can access your files as everything is in the cloud. This provides better accessibility compared to having files just locally in a device. More than this, there are some automation that can be used through power automate and the possibilities are endless.
Pros
Accessibility
Integration with other Microsoft products such as word, PowerPoint and excel
Permissions
Providing version histories
Cons
When uploading a lot of files, sometimes not all files gets uploaded
It would be good to have some sort of offline version in cases where internet signal is low
When opening files through browse, not all functions are provided. You will need to open up the file on the actual word, excel or ppt app. I hope that everything can be available with just the browser version.
Likelihood to Recommend
Microsoft is well suited for cases where you require accessibility and easy organization of your documents as it can be used as a document management system. However if you have so much storage (e.g more than 5 to 10 years of files) that you are uploading/storing to Sharepoint, I don’t think it will be best suited to them as it can be expensive in terms of storage.
VU
Verified User
Engineer in Engineering (Utilities company, 1001-5000 employees)
