SharePoint

Score7.5 out of 10

2,522 Reviews and Ratings

What is SharePoint?

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

Categories & Use Cases

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Most Frequent Users

Top 3 industries using Microsoft SharePoint.

Based on HG Insights installation data

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#1 most frequent

Professional, Scientific, and Technical Services

18.2%

19,600 installations of 107,455

#2 most frequent

Manufacturing

12.2%

13,105 installations of 107,455

#3 most frequent

Finance and Insurance

7.1%

7,677 installations of 107,455

Pros

Efficient document management and version control
Facilitates collaboration across teams and locations
Streamlines workflows with real-time data access

Cons

Usability can be challenging, with a lack of intuitiveness
Information discoverability can be problematic
ROI can be difficult to quantify precisely

Verified User

Manager in Quality Assurance (51-200 employees employees)

Use Cases and Deployment Scope

We use this as our Intranet. All documents are stored in Sharepoint so that everyone has access to it. And since it is in the cloud, it is accessible at any time. We can also easily ensure a particular document, folder or library can have restricted access. The use of metadata is also useful when filtering or searching for a particular document. The fact that multiple users can edit and collaborate on the document at the same time is also really useful. It also keeps previous version(s) which can be rolled back at any time.

Pros

Easy collaboration.
Able to specify specific access.
Notifications from workflows.
Metadata

Cons

It is not easy to identify "archived" documents. When searching for documents, all documents show. The only way to do this is to put "archive" in the document name before setting the metadata to "archived" (eg [ARCHIVED] Document Name).

Return on Investment

SharePoint has delivered measurable ROI at our organisation through improved compliance, reduced manual effort, and better collaboration.

Other Software Used

KnowBe4 Security Awareness Training, Aircall, HubSpot CRM

Verified User

Manager (1001-5000 employees employees)

Use Cases and Deployment Scope

We use SharePoint as a "Home Screen" for internal staff. When you open your browser, it defaults to this screen. It is used to navigate most departmental functions and link you to your software that you need to use as well. This helps with making everything an employee may need centrally localized in one spot.

Pros

Building of the Site is Easy
Linking softwares/sites/procedures in one spot
easy navigation

Cons

Things can get lost in folders
Can be a little glitchy at times

Return on Investment

Positive impact on spreading of information
One database for all information

Other Software Used

FMX, Cityworks from Trimble

Verified User

Program Manager in Manufacturing (1001-5000 employees employees)

Use Cases and Deployment Scope

Microsoft SharePoint is used for storing files of all types and collaborating with users . The list functionality in Microsoft SharePoint is utilized for a more standardized storage of tabular data .Also Microsoft SharePoint allows integration into teams which is useful for easy access within teams

Pros

Allows integration into Teams the entire Microsoft SharePoint site can be viewed in teams
Easy collaboration with team by sharing links to files
The site access can be restricted to only selected users and also modified for read-only /edit type of access as per use case

Cons

The teams integration has some glitches at times .The Microsoft SharePoint site doesn't load into teams and teams needs to be restarted to view the site

Return on Investment

Users have a more organised way of storing files and keep it access controlled to only their relevant team

Other Software Used

Snowflake, Microsoft SQL Server

Christopher Sawyer View profile

Web Developer in Information Technology at TCDRS (51-200 employees employees)

Use Cases and Deployment Scope

We use it to organize, share, and distribute information. It is a good way to publish information to different departments so they can find general information about our team and what we do. It fulfills multiple needs as a landing page for team info, a wiki, and document storage while keeping it all fairly organized.

Pros

Document storage
Collaboration
Team sites for general info

Cons

Pages can be hard to hard
Permissions can be confusing
The Different types of sites can get confusing

Return on Investment

Better organization
Easier to share info
Easier to share documents

Alternatives Considered

Atlassian Confluence

Other Software Used

Microsoft Teams, Notepad++, OneNote

Danielle Brown View profile

Product Coordinator in Research & Development at Turtle Fur (11-50 employees employees)

Use Cases and Deployment Scope

Microsoft SharePoint is a pivotal platform for cross departmental collaboration. It supports off-server communication and file sharing and allows for seamless editing and reviewing of files. This supports ease of access for work-from-home and remote workers, where having a local drive isn't easy or doesn't make sense. The ability to see file edits/changes is pivotal in following critical updates made by others without having to spoon-feed data changes/inputs. Previous version file recovery allows files that have major errors/issues to be reinstated with any re-work. Microsoft SharePoint also supports B2B collaboration, by supporting sharing and editing outside of organizations. This allows for a single source of truth/live document that reduces costly errors and supports a collaborative approach that is necessary in today's business.

Pros

Provides pivotal B2B collaboration
Allows for off-server storage of critical files
Tracks edits/changes made with ease

Cons

Improved navigation
Search function is lacking

Return on Investment

Decreased PO errors by providing real-time live data
Saved significant time on re-editing when changes could not be merged (due to reduced cross-edibility)

Other Software Used

Image Relay, Microsoft Teams, Exenta HRMS

SharePoint

What is SharePoint?

Categories & Use Cases

Videos

Who Buys & Uses Microsoft SharePoint

Most Frequent Users

Professional, Scientific, and Technical Services

Manufacturing

Finance and Insurance

Most Frequent Users

United States of America

United Kingdom of Great Britain and Northern Ireland

Canada

Most Frequent Users

IT

Engineering

Marketing

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