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SharePoint

Score7.5 out of 10

2,522 Reviews and Ratings

What is SharePoint?

Microsoft's SharePoint is an Intranet solution that enables users to share and manage content, knowledge, and applications to empower teamwork, quickly find information, and collaborate across the organization.

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Categories & Use Cases

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Who Buys & Uses Microsoft SharePoint

SharePoint Reviews

What users are saying about SharePoint.
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Pros

  • Efficient document management and version control
  • Facilitates collaboration across teams and locations
  • Streamlines workflows with real-time data access

Cons

  • Usability can be challenging, with a lack of intuitiveness
  • Information discoverability can be problematic
  • ROI can be difficult to quantify precisely

Definitely Fit for Purpose.

Incentivized
Verified User
Manager in Quality Assurance (51-200 employees)

Use Cases and Deployment Scope

We use this as our Intranet. All documents are stored in Sharepoint so that everyone has access to it. And since it is in the cloud, it is accessible at any time. We can also easily ensure a particular document, folder or library can have restricted access. The use of metadata is also useful when filtering or searching for a particular document. The fact that multiple users can edit and collaborate on the document at the same time is also really useful. It also keeps previous version(s) which can be rolled back at any time.

Pros

  • Easy collaboration.
  • Able to specify specific access.
  • Notifications from workflows.
  • Metadata

Cons

  • It is not easy to identify "archived" documents. When searching for documents, all documents show. The only way to do this is to put "archive" in the document name before setting the metadata to "archived" (eg [ARCHIVED] Document Name).

Return on Investment

  • SharePoint has delivered measurable ROI at our organisation through improved compliance, reduced manual effort, and better collaboration.

Other Software Used

KnowBe4 Security Awareness Training, Aircall, HubSpot CRM

Great tool to add to your Toolbox

Incentivized
Verified User
Manager (1001-5000 employees)

Use Cases and Deployment Scope

We use SharePoint as a "Home Screen" for internal staff. When you open your browser, it defaults to this screen. It is used to navigate most departmental functions and link you to your software that you need to use as well. This helps with making everything an employee may need centrally localized in one spot.

Pros

  • Building of the Site is Easy
  • Linking softwares/sites/procedures in one spot
  • easy navigation

Cons

  • Things can get lost in folders
  • Can be a little glitchy at times

Return on Investment

  • Positive impact on spreading of information
  • One database for all information

Other Software Used

FMX, Cityworks from Trimble

Store and share documents (plus more)

Incentivized
Christopher SawyerView profile
Web Developer in Information Technology at TCDRS (51-200 employees)

Use Cases and Deployment Scope

We use it to organize, share, and distribute information. It is a good way to publish information to different departments so they can find general information about our team and what we do. It fulfills multiple needs as a landing page for team info, a wiki, and document storage while keeping it all fairly organized.

Pros

  • Document storage
  • Collaboration
  • Team sites for general info

Cons

  • Pages can be hard to hard
  • Permissions can be confusing
  • The Different types of sites can get confusing

Return on Investment

  • Better organization
  • Easier to share info
  • Easier to share documents

Alternatives Considered

Atlassian Confluence

Other Software Used

Microsoft Teams, Notepad++, OneNote

An Amazing Solution for File Collaboration!

Incentivized
Danielle BrownView profile
Product Coordinator in Research & Development at Turtle Fur (11-50 employees)

Use Cases and Deployment Scope

Microsoft SharePoint is a pivotal platform for cross departmental collaboration. It supports off-server communication and file sharing and allows for seamless editing and reviewing of files. This supports ease of access for work-from-home and remote workers, where having a local drive isn't easy or doesn't make sense. The ability to see file edits/changes is pivotal in following critical updates made by others without having to spoon-feed data changes/inputs. Previous version file recovery allows files that have major errors/issues to be reinstated with any re-work. Microsoft SharePoint also supports B2B collaboration, by supporting sharing and editing outside of organizations. This allows for a single source of truth/live document that reduces costly errors and supports a collaborative approach that is necessary in today's business.

Pros

  • Provides pivotal B2B collaboration
  • Allows for off-server storage of critical files
  • Tracks edits/changes made with ease

Cons

  • Improved navigation
  • Search function is lacking

Return on Investment

  • Decreased PO errors by providing real-time live data
  • Saved significant time on re-editing when changes could not be merged (due to reduced cross-edibility)

Other Software Used

Image Relay, Microsoft Teams, Exenta HRMS

Microsoft SharePoint

Incentivized
Clarence WhiteView profile
Chief Information Officer in Information Technology at The Salvation Army, USA (10,001+ employees)

Use Cases and Deployment Scope

I love Microsoft SharePoint, and I hate Microsoft SharePoint. In my organization, Microsoft SharePoint is the method by which most information is shared. It is our de facto intranet, and you can truly find anything you need in Microsoft SharePoint. Because we are a Microsoft 365 shop, that makes sense. But Microsoft SharePoint is complicated to get your head around. It is not intuitive to use or to operate. Add Teams to that, and there is a confusing overlap that confounds users and IT pros alike.

Pros

  • Internal news feed
  • Documentation for departmental processes and procedures
  • Great for searching for content you need but do not know where to find

Cons

  • It is difficult to navigate in a logical way
  • It grows so that even if you can navigate, it is unwieldly
  • It has calendars, but they do not integrate well with Outlook

Return on Investment

  • Because it comes with our M365 licenses, it is an outstanding value
  • Almost every person in our organization gets some value from Microsoft SharePoint, even if they do not know they are using it

Alternatives Considered

HCL Notes

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