#1 most frequent
United States of America
58.6%1,760 installations of 3,004
What is Microsoft Planner?
Microsoft Planner is presented as a solution to organize teamwork with intuitive, collaborative, visual task management. With it, users can create Kanban boards using task cards with files, checklists, and labels. Users can collaborate in Planner and Microsoft Teams and check visual status charts—all in the Microsoft cloud.
Categories & Use Cases
Product Demos
Who Buys & Uses Microsoft Planner
#2 most frequent
Canada
8.8%263 installations of 3,004
#3 most frequent
United Kingdom of Great Britain and Northern Ireland
6.4%191 installations of 3,004
Pros
- Facilitates basic project planning, particularly using Kanban-style boards.
- Enhances team collaboration through integrated features.
- Improves team efficiency in some contexts, especially when aligned with Agile methodologies.
Cons
- Lacks advanced project management features such as Gantt charts.
- Offers limited customization options.
- Can reduce productivity if users expect more advanced functionality than it provides.
Microsoft Planner Keeps All Your Projects Organized
Use Cases and Deployment Scope
We use it to keep abreast of projects that our team is working. we track progress, milestones, and communicate dependencies with one another through the tool. It has been easily customized to meet our specific needs and has useful reminder options through Outlook. We love how it is easily linked to SharePoint.
Pros
- Customizeable
- Organizes complex projects
- Communicates deadlines
Cons
- Even more customization
- More intuitive interface
- Link reminders into Teams
Return on Investment
- Efficiency
- Collaboration
- Accountability
Usability
Alternatives Considered
Agility
Other Software Used
Agility, Microsoft Viva Engage, Google Gemini
Microsoft Planner plays an essential part in our business
Use Cases and Deployment Scope
In our organization, we use the Microsoft 365 ecosystem. It includes Microsoft Planner. It plays an essential part in our business since it aids the project management, planning, and productivity of each and every employee. As for me, I mainly use it to plan my tasks every day. It keeps me on track on my deadlines and deliverables.
Pros
- Productivity
- Planning
- Project Management
- Organization
Cons
- The grouping of tasks could be improved. We must be able to create folders and sub folders to group the tasks.
Return on Investment
- Better collaboration
- Cost effective
- Limited advanced features (negative)
Usability
Alternatives Considered
Trello, Asana and ClickUp
Other Software Used
Wrike, OneDrive, Calendar, OneNote
Microsoft Planner intuitive and ready to use
Use Cases and Deployment Scope
Microsoft Planner is used in the company as a ticketing tool, for collecting user requests, and as an activity organizer. We are using the tool on a daily basis to assign tasks to various members of the IT department. A very useful and functional product for planning and reporting on activities requested by other company departments.
Pros
- Ticketing tool
- Simple and intuitive
- Immediately ready for use
Cons
- Customizable notifications per user
- Advanced task scheduling
- User response management
Return on Investment
- 40% optimization of activities
- Resource management
- Team workload management
Usability
Alternatives Considered
Asana and monday.com
Other Software Used
Microsoft Excel, Microsoft Power Automate, Microsoft SharePoint
Microsoft Planner Review
Use Cases and Deployment Scope
We use Planner to manage a daily stand up/check in meeting. Planner solves the simple problem of having a central online location for managing the status and progress of key activities of all of our development and operations projects. We are a small team, but it keeps us aligned and allows us to capture key information of each project/effort.
Pros
- Managing status/progress of projects.
- Assigning key tasks to team members.
- Keeping everyone aligned because it is available for everyone to view and update as needed.
- Very simple to use.
- Integrated well with Microsoft other productivity products and solutions.
Cons
- Planner is not very robust compared to other competitors out there.
- The search function is not so great
- There should be the ability to add more tasks per card if needed
- At times it is necessary to manually refresh the page to ensure it is in synch.
- Moving data around doesn't work so great.
Return on Investment
- Planner just makes us more efficient. I don't have a %, but it is way better than using a white board, notes, and emails for managing project status.
Usability
Alternatives Considered
monday.com and Atlassian Confluence
Other Software Used
Microsoft 365 Business Premium, Adobe Acrobat, Google Chrome, Brightmove
Great Versatile and User-Friendly Software
Use Cases and Deployment Scope
I use Microsoft Planner on a daily basis. I depend on it to stay organized. I like features that allow me to organize tasks, alert myself, and assign to tasks to teammates. I love how it works with Outlook, allowing me to save my emails to Planner. I would be lost without it!
Pros
- Integrates with outlook
- Assign tasks to teammates
- Create different boards
- Adding details
Cons
- I would like to be able to break tasks down forget into more detailed subtasks to use it more as a project manager too
Return on Investment
- Great for team collaboration
- One service, one price, multiple uses
Usability
Alternatives Considered
monday.com, Trello, Asana, HubSpot CRM and Atlassian Jira
Other Software Used
monday.com, Trello