Asana

Score8.5 out of 10

2,714 Reviews and Ratings

What is Asana?

Asana is a web and mobile project management app. With tasks, projects, conversations, and dashboards, Asana lets an entire team know who's doing what by when, enabling workload balancing. Users can also add integrations for GANTT charts, time tracking and more.

Categories & Use Cases

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Task Management
This includes the ability to plan, track, collaborate and report on tasks.
Category average: 9.1
Team Collaboration
Team collaboration capabilities let team members work directly with each other and provide team updates.
Category average: 9
Gantt Charts
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
Category average: 8.3

Budget and Expense Management
Budget and expense management provides the capability to track all expenses by employee or department and link them back to department. It also enables hourly rates to be set.
Category average: 8.5
Timesheet Tracking
Timesheet tracking is the ability to track all billable and non-billable hours for each project.
Category average: 8.3
Project & financial reporting
Ability to analyze project and financial data based on custom criteria to gather insights and improve business performance
Category average: 8.4

Jo Mor

Director for HR in Human Resources at The North Church (51-200 employees employees)

Use Cases and Deployment Scope

Individuals and specific departments utilize Asana to track both individual and group tasks and projects. We haven't used it beyond basic task management. We also use the free version, so we don't have access to their full range of tools. Overall, it has served us well and is easy to use.

Pros

Allows group collaboration.
Ease of creating tasks from email.
Recurring task creation and management.

Cons

More robust recurrence options, ie, the last Monday of each month (rather than only the 4th Monday of each month).
Ability to see subtasks in "my tasks" view.

Return on Investment

Helping us to care well for our congregation.
Helping us to track and manage projects and tasks individually and as a group.

Usability

Alternatives Considered

Google Tasks, Todoist and Remember the Milk

Albert Hawking

Manager at Northampton Community College (501-1000 employees employees)

Use Cases and Deployment Scope

We use Asana to manage projects and streamline workflows. It really is to assign ownership and keep a streamlined flow of communication. As a manager, Asana makes my life really easier, and I hope it keeps growing. It took just a few days to get comfortable with this software. It is really intuitive.

Pros

Project Management.
Communication
Visualization

Cons

Customer support.
Workflows
Automations

Return on Investment

Helps organize workflows.
Improved Clarity and Accountability.
Enhanced Team Collaboration.

Usability

Verified User

Professional in Corporate (10,001+ employees employees)

Use Cases and Deployment Scope

I like Asana’s user-friendly interface and seamless integration with other tools like Slack and Outlook.One unique feature is how it handles portfolios, projects, tasks, and subtasks. This is achieved through its graphical presentation and multihoming capabilities, which is particularly useful for large teams. If you’re coming from an Excel spreadsheet background, this feature will be a game-changer.We use Asana for various purposes, including work planning, vendor management, and general project management.I took a deep dive into the software about a year ago and recently became an Asana ambassador!

Pros

Portfolio Management
Task Management
Budget Management

Cons

The only downside I’ve found is that the more advanced features can take some time to fully understand and utilise effectively.

Return on Investment

There is a steep learning curve to master it fully.

Usability

Alternatives Considered

Microsoft Excel, Microsoft Project, Smartsheet and Quip

Other Software Used

Microsoft Excel, Quip, Slack

Adam Tuchscherer View profile

Sales/Finance Exec in Finance and Accounting at Capitalize Consulting (51-200 employees employees)

Use Cases and Deployment Scope

Our organization uses Asana to help manage not only internal projects and tasks but for the firm's professional services projects for clients. So everything from contract management to implementation/technology solution builds for clients

Pros

Collaboration
Task Assignment
Project Management

Cons

Drag & Drop
Easier/Intuitive UI

Return on Investment

25% Faster Task/Project Completion
Reduced PM time on Projects
More Real-Time Collaboration/communication on projects and tasks

Usability

Other Software Used

Harvest, Pipedrive, Microsoft SharePoint

Janessa Rutiaga View profile

Customer Content Specialist in Research & Development at Vaco at Google (10,001+ employees employees)

Use Cases and Deployment Scope

I utilized Asana while working as a Sales Content Specialist for Google Sales Hub. Asana was perfect for organizing workflows and tasks across the national team as it allowed us to sync on workflows and tasks without moving our schedules or sacrificing individuals early mornings or late evenings. Additionally, the different boards and access settings makes it the perfect platform when designing new workflow models.

Pros

Task Management across multiple workflows and individuals
Workflow automation assists in streamlining tasks
Since theirs an app, Asana works great at keeping people connected and in the loop

Cons

The price of Asana is by individuals, so it can get a little pricey. If they had bundle for their pricing that would work a whole lot better.
There is a little learning curve with Asana, since it allows you so much customization, but the platform does a good job of supplying resources and FAQs to help you.

Return on Investment

We were able to fine tune workflows and responsibilities much better than before. With workflow automation, individuals new exactly what was assigned to them and the due date along with all pertinent information.
Additionally, with Google's constant shift in teams, Asana makes it easier for individuals to learn workflows ensuring that onboarding team members went smoothly.