A Great Tool for Managing Workflow & Collaboration
Use Cases and Deployment Scope
We use Welcome to collaborate on the creation of articles, social media campaigns, video content, product literature, and most of our work! It helps us to manage the creation, editing and approval processes so that we can always see where bottlenecks are, who's responsible for edits, and the next steps to be taken.
Pros
- I can see an overview of all my assigned tasks and if I need to take action now or in the future.
- The history tab gives a detailed overview of all action taken by everyone so far.
- You can really break tasks down into clear, specific steps leaving no room for guesswork or confusion.
Cons
- For some tasks that don't require an article, we are forced to create one or the task doesn't function.
- When changes are tracked in Word docs they are not apparent until the file is downloaded meaning that if people are only previewing content, they will miss these changes/comments.
- Having 2 separate places to comment can be confusing and hiding resolved comments can mean less transparency in the process.
Likelihood to Recommend
If you don't have a workflow management tool in place and are relying on email or shared documents, then I would recommend using Welcome to keep tasks moving and employees accountable. It's very flexible, so you can really drill down on what you're asking from users and it consolidates the tasks that you need to work on in one place. We don't use it for legal documents due to more specific requirements that those require, but, for most other collaborative work, it is used.
