We use Progress ShareFile to share files outside of our company and to remove large attachments from emails. We had several people who would use things like Dropbox and ShareFile gives us a safer, company controlled tool that provides similar functionality.
Pros
It is great for sharing files outside the company. It offers tools to verify that the end user is the person you want to get the files and lets you do things like expire the access to the files.
The Outlook client is great at taking large files that are attached to an email and moves them to Progress ShareFile and sends out a link to the file.
It provides me with a place to store my files and gives me the ability to access those files from anywhere on almost any device.
Cons
The web console is not the most user friendly site to use to get to, and send my files.
We have had users that have not liked the change in workflow to get files from Progress ShareFile when they were used to just clicking on files on an email.
That management of the tools are not the most user friendly. There have been some improvements but keeping up with certs and setting up new users can be more work than expected.
Likelihood to Recommend
Progress ShareFile has been a great tool for sharing files. When you send to outside people they get an easy link to click on to download the needed files. On the sender side you get options to have the person do things logon to get the file, just enter a name and email address, or just click on the link and download.
There are hooks to use other tools to scan for personal information like SSN or credit card numbers. Many of our users use email to send and store emails.
They have found that clicking on a link to get a file adds a bit of complexity but many have learned how to adjust to the change.
We use ShareFile to securely share confidential documents, as well as a secure repository for external third party people or companies. It's also great to avoid sending large files over emails, as this product replace the actual file for a link do download the shared document. Something that has been an issue is that we can't use a shared email account, that would be beneficial.
Pros
File Sharing
Access through different endpoints
Secure storage
Cons
Using service accounts (for MFPs)
UMT - could use a revamp
easier way to move content of former employees
bulk actions (like disable/delete users)
Likelihood to Recommend
pros- It's great to reduce the usage/taxing of the exchange server storage, as it let you replace any document for a link. It's great when sending confidential and/or time sensitive docs
cons- Users may find hard to have to download the file (or get to different screens for preview)
VU
Verified User
Engineer in Information Technology (Transportation/Trucking/Railroad company, 5001-10,000 employees)
We use ShareFile for large attachments inside and outside of our network.
Pros
Great for sharing large attachments
Easy for users to open files you send to them
Notifications are great to verify when a user opens a file you sent to them
Cons
Plugin for Outlook seems to be a bit resource intensive
Online editing requires separate paid subscription
Sharing options could use some improvements
Likelihood to Recommend
We use ShareFile quite a lot to reduce the amount of storage used in our Exchange environment. It is also very convenient when sending large attachments to external users.
VU
Verified User
Engineer in Information Technology (Transportation/Trucking/Railroad company, 10,001+ employees)
