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Roomzilla

Score10 out of 10

7 Reviews and Ratings

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What is Roomzilla?

A workplace management a room booking system supporting rooms of all sorts (meeting, class, gyms, etc.) and hot desks. It features a timeline interface that displays the availability of rooms at a glance, to make it simple to find the perfect space for a meeting or event.

Categories & Use Cases

Media

Screenshot of Roomzilla's cloud-based room reservation system which works on any device and supports Google Calendar and Outlook Calendar integration. This lightweight room booking system is managed through a browser with the help of onsite meeting room displays.
Screenshot of the check-in and auto-cancellation feature, which helps optimize space utilization by minimizing the number of meetings that never take place.
Screenshot of Quick Reservations (QR), a feature that lets users make bookings by scanning QR codes placed near resources. This process ensures efficient resource allocation while minimizing complexity.
Screenshot of Roomzilla, as it appears on any iOs/Android display and enjoy a modern office.

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Screenshot of Roomzilla's cloud-based room reservation system which works on any device and supports Google Calendar and Outlook Calendar integration. This lightweight room booking system is managed through a browser with the help of onsite meeting room displays.

Reviews

What users are saying about Roomzilla.
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Great features and UI Excellent way to reserve rooms for meetings

Incentivized
Adam CarterView profile
Program Director at TiE Boston (1-10 employees employees)

Use Cases and Deployment Scope

We schedule meetings as a team and with partners. We work in a co-work space where there is often a lot of spaces available but sometimes many meetings from other companies already set up. Roomzilla allows us to pre-schedule our meeting so we can be sure to have spaces to meet.

Pros

  • maps
  • calendar
  • UI

Cons

  • Check-in - sometimes I miss the 10 min window

Return on Investment

  • We don't do sales but has helped us develop team chemistry with regular meeting spot.

Usability

Other Software Used

Zoho Analytics, Adobe Acrobat, Google Ads

Great easy-to use system

Incentivized
Katie WhiteView profile
Marketing Manager in Marketing at Proton.ai (51-200 employees employees)

Use Cases and Deployment Scope

I use Roomzilla in a shared office building. It's super easy to use and I've never had any issues with it. As someone who's regularly booking 2-3 meeting rooms a day, I'm so glad to have a quick and easy tool to solve the problem of not being able to find a meeting space. 10/10 recommend for anyone to use it!

Pros

  • Easy to use
  • Updates room bookings automatically - no lag time

Return on Investment

  • Saves me time from walking around searching for meeting rooms

Usability

Totally recommend it for coworking spaces

Incentivized
Mateusz SzczepaniakView profile
Chief of Staff in Marketing at Tidio (51-200 employees employees)

Use Cases and Deployment Scope

Great tool for shared spaces - coworking/office services. I'm a frequent user in the Warsaw CIC office - app works well. The design is little outdated, but the interface is clear and user friendly. System works without interruptions - sometimes as I click on tablets to confirm the reservation it gets a little laggy, but nothing to worry about in the long run. I'm confident to say I totally recommend it.

Pros

  • User friendly design
  • Simplicity
  • Speed

Cons

  • Design (update it to 2025 standards)
  • Working offline
  • Notifications (as a frequent user I get flooded with them)

Return on Investment

  • Positive: customers satisfaction
  • Positive: cutting costs of manual scheduling and maintenance
  • Negative: initial investment

Usability

Alternatives Considered

Google Calendar

Other Software Used

Miro, Tidio, Figma

Great for Productivity and Team Meetings

Verified User
Employee in Marketing (51-200 employees employees)

Use Cases and Deployment Scope

I use Roomzilla to book rooms at the CIC whenever I have a meeting, when colleagues are visiting, or just when I need a quiet space to focus and get work done. It makes it super easy to see what rooms are free and reserve one in just a few clicks. I like that I can quickly find a spot that fits what I need (for a one-on-one or just some solo time away from the noise). It solves the hassle of not knowing where to go or worrying if a room is already taken.

Pros

  • Showing room availability
  • Self-serve
  • Update in real time (no double booking)
  • Email us our reservation detail

Cons

  • Sometimes a room looks available in Roomzilla, but someone is already using it without booking. It would be great if there were a way to mark it as “occupied” or detect unofficial use.
  • Right now I can only book a room for up to 240 minutes. I’d love to have the option to reserve it for the full day if needed.
  • A “running late” feature would be super helpful. If I’m just 5–10 minutes behind, I’d like to be able to click something to keep my reservation from getting canceled.

Return on Investment

  • Having a booked space helps me stay focused and get into work mode faster. Knowing the room is reserved for a limited time makes me more intentional and productive during that period.
  • When I work alone in a reserved room, I usually get at least 30–40% more done compared to working in open spaces—fewer distractions, better concentration.
  • Some rooms have amazing views, and that actually helps with motivation and mood. It makes the workday feel a bit lighter and more enjoyable, especially during long tasks or creative work.

Usability

Roomzilla is great

Verified User
Administrator in Corporate (1-10 employees employees)

Use Cases and Deployment Scope

I am a program manager working in a busy office building with tons of shared space. I use Roomzilla to reserve space so that I always have the room I want to work in, before I get to the office. This platform allows me to login, search available rooms and make sure I have the room I need when I need it. I can also view the rooms ahead of time to make sure it has all the features I need.

Pros

  • Shows available space
  • Shows the breakdown of each room
  • Provides a picture of the space
  • Sends reminders to check-in/remove your reservation.

Cons

  • The mobile feature needs work.

Return on Investment

  • Meet clients in a beautiful space
  • Makes scheduling simple
  • Takes very little time

Usability

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