PowerDMS by NEOGOV

At our police department, we were struggling to manage forms and every officer had a different version of the form that they had saved or printed somewhere and there was no consistency. We also were using a printed policy and procedure manual which was not updated very often. The updates were printed and handed to each employee and we trusted them to remove the outdated policy and replace it, however not sure that got done. Now with the PowerDMS Solution, all employees (sworn and non-sworn), can easily search for any form, policy, contract, agreement, etc. and have full confidence they have the current version for increased consistency. We also use PowerDMS to document every employees training throughout the year and also through their career. Beyond that, we use PowerDMS to create courses, and assign certificates complete with tests and surveys on a variety of topics. I would highly recommend this product and am so glad that we found this company when we did. The onboarding process was very smooth and they held our hands as we developed "our" system. If you are on the fence, give this a try - you'll be glad that you did.

• Ease of use for all staff
• Mobile App
• Approval workflows for policy development
• Ability to track all training and even has functionality for the officers to submit a training request directly to their supervisor for approval and it then proceeds up the chain of command.

• We no longer print our policy manual.
• Policies are always kept current. If there is an update or change made, it is available immediately for all.
• Our officers have State mandated training requirements that we can easily manage, track and submit to the State to verify compliance.

ScheduleAnywhere

PowerDMS is a crucial aspect of CFAI accreditation management for our department. Policies, procedures, and accreditation documents themselves are easily managed. Review and revision of documents through workflows ensures compliance.

• Formal, reviewed, and signed documents
• Ability to link documents to other documents for accreditation
• Automatic review reminders

• Accreditation documentation management
• General operating guidelines: record of signatures

Vector LMS

PowerDMS is being used as our primary document management system. Within PowerDMS we are housing all training documentation, orders, past shift schedules, and anything and everything to do with our department policies. PowerDMS has helped us to address major document management and retention issues within the department and it has helped our Training Unit become more effective in our daily work. We are now able to pull records within seconds instead of needing hours at a time to review paper files. It has helped us streamline the training process by allowing us to offer courses online that once had to be reviewed in a classroom setting. Instead of being out of compliance we are now fully in compliance and that in itself makes the product worth every penny. This has also helped us to address other document management needs within the department. All of our files are kept in one place and it's helped us keep things much more organized.

• Accessibility
• Training Management
• Forms
• Organization
• Accreditation

• Easier management of training documentation. It is now stored in one place.
• Unable to customize dashboards or individual users views of items within PowerDMS. If it was customizable than everyday users may be more likely to log in.
• We are 100 percent compliant with all training requirements versus when we started we were about 40 percent in compliance.

LinkedIn Learning (Lynda.com)

Adobe Illustrator CC, Adobe Captivate Prime, Adobe Acrobat Reader DC

We use PowerDMS to house all our organization's internal policies, documents, etc. Previously, we only had links to policies that were all structured in Word/PDF documents. PowerDMS has allowed us to organize in a much more efficient way as well as create structure and labels for a more user-friendly experience for our employees.

• User friendly
• Efficiency
• organization

• Less manual work on teams when making policy updates/changes.

Constant Contact, REDCap (Research Electronic Data Capture)

• Policy Management
• State Certification
• Training

• Our department doesn't have to print policy and procedures for every employee now.
• We also don't have to print or hand out subpoenas as they are sent by email and transferred over into PowerDMS.
• Training can be done online verses calling people in to do in classroom.

Tyler SIS, Adobe Premiere Pro