#1 most frequent
United States of America
40.0%4,012 installations of 10,024
What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Categories & Use Cases
Videos
Top Performing Features
Gantt Charts
Gantt charts are charts that show tasks or events along the y-axis displayed against time along the x-axis.
Category average: 7
Scheduling
Scheduling capabilities allow users to set schedules on tasks, and create timelines and milestones.
Category average: 7.5
Workflow Automation
Workflow automation is the ability to route work requests along an approval process automatically.
Category average: 6.7
Areas for Improvement
Integrates with Google Drive
Integrates with Google's cloud storage platform, Google Drive.
Category average: 6.2
Integrates with Outlook
Integrates with Microsoft Outlook to tie in email threads.
Category average: 9.3
Integrates with Gmail and Google Hangouts
Integrates with Gmail and Google Hangouts.
Category average: 6.2
Who Buys & Uses Notion
#2 most frequent
France
7.9%787 installations of 10,024
#3 most frequent
India
6.1%613 installations of 10,024
Pros
- Strong organizational capabilities for both professional and personal use.
- Effective centralization of information and documentation.
- Streamlines team communication and collaboration.
Cons
- Performance can be slow with large databases or on under-resourced devices.
- Formatting and editing features are limited compared to dedicated office suites.
- Reliance on shortcuts can be cumbersome for some users.
Flexible and Customizable Tool
Use Cases and Deployment Scope
I've used Notion on and off for years to keep my marketing business organized, and help clients understand project scope, progress, and deliverables. I also use it to organize contractors and keep people aligned with goals.
Notion's customizability is a big help, since each of my projects is bespoke to the client's needs.
Notion's customizability is a big help, since each of my projects is bespoke to the client's needs.
Pros
- Customizable
- Affordable
- Easy to share
Cons
- Better how-to onboarding walkthrough
- Walkthrough videos for most popular functions
- Links can be glitchy
Return on Investment
- Allowed me to onboard several contractors and employees for a marketing client
- Allowed me to make custom content management system for a marketing client
- Allowed me to track project expenses all in one place
Usability
Alternatives Considered
ClickUp, Asana and Google Tasks
Other Software Used
ClickUp, Asana, Google Drive
Notion - Powering Wikis and SoPs
Use Cases and Deployment Scope
We leverage Notion as an internal Wiki and to centrally manage all of our SoPs. We had previously used it as a broader productivity and communications platform within our organization but found that it was almost too flexible. Pairing it back to be our Wiki and hub for SoPs has helped keep everything centralized. It's easy for the team to manage and edit.
Pros
- Internal Wiki
- Managing internal documentation
- Drag and drop experience
- Easy to use
Cons
- It's almost too flexible at times
- More controls to restrict how pages / content / dashboards can be structured
Return on Investment
- Stopped using Google Drive and moved everything into Notion making it easier to create, find and update content
- Migrated more than 500 internal Wiki Documents and SoPs that govern all of our operations.
Usability
Alternatives Considered
Google Drive
Other Software Used
Twilio, Apollo.io, Playwise HQ
Almost perfect, but not there yet - Notion.
Use Cases and Deployment Scope
1. Knowledge management - All technical, non-technical, legal, or otherwise documents written and stored on Notion. 2. High-level project and product management - Product planning for the quarter happens on Notion, as we usually write down the high-level work items we pick up and prioritize. This is also helpful as the product plan is circulated among the different teams at the companies. 3. Meeting notes - Rough meeting notes and associated recordings are always added to notion trackers to keep track of important meetings and decisions. 4. Customer release notes or customer trackers - Any deliverable we might have for customers, or if we want to track the onboarding process of any customers, the project management is done on Notion by the CSM team.
Pros
- Project and task management.
- Knowledge base management.
- Formatting of documents is easy and beautiful.
- Export / import of markdown is great.
Cons
- AI integration - very mediocre implementation, and it doesn't work very well.
- Clunky and slow desktop/mobile apps - very slow to load large tables.
- No support for whiteboarding /wireframing.
Return on Investment
- Onboarding time has significantly reduced, possibly up to 70-80%, as new joinees can just be shared required notion documents.
- It isn't great for project management because of its clunky and slow UI, so we used something else for task and project management on a granular level.
- Great for document collaboration and writing collaborative product specs.
Usability
Alternatives Considered
Atlassian Confluence
Other Software Used
Slack, FigJam
Versatile Tool
Use Cases and Deployment Scope
As head of operations, I organized the company's entire control through Notion. We use it to organize tasks, sectors, pipelines, customer cases, and more. Basically, Notion is a Lego that we can create as we wish. In addition, we use the visualizations for timelines, planning, viewing results, monitoring customer stages, defining projects, and organizing teams. There is also the possibility of creating customized formulas with dependencies on other columns, which is very useful for the company I work for.
Pros
- Organization
- define projects
Cons
- Project copy and paste bugs
- cumulative sum
Return on Investment
- we can plan projects in an organized way
- we structure sectors through the platform
Usability
Alternatives Considered
ClickUp and Atlassian Jira
Other Software Used
Intercom, Slack, HubSpot CRM
Notion and the tools that it added.
Use Cases and Deployment Scope
Notion is a fantastic no-code solution for personal and company organization. When thinking about the practical uses, one can mention database construction and sharing, kanban board customization, no-code website building, wiki construction, task management, etc. One big issue with Notion, though, is that it recently introduced AI tools that, at first, were quite inaccurate in accomplishing what you asked of them. In addition, we know that AI tools cause a large amount of carbon emissions due to the calculations required. As a company, Notion Inc. does not disclose its emissions, and we don't know how much they have increased since the introduction of these AI tools, leading to the question of whether it's good to keep using them to assist your work. On a positive note, you DO NOT need to use the AI tools to accomplish everything Notion offers you. You can see a number of guides and tutorials on how to really employ all the tools. With the exception of the AI aspects, Notion remains one of the greatest tools for management that one could hope for, and it can be as versatile as you need it to be for your ideas to come to fruition.
Pros
- Database management.
- Collaboration.
- No-Code solutions.
Cons
- Artificial Intelligence.
- Disclose carbon emissions.
- Web hosting.
Return on Investment
- Time optimization.
- Easier web development.
- Negative carbon emissions.
Usability
Alternatives Considered
Wrike, Upwork and Asana
Other Software Used
Microsoft 365, Discord, Wrike
