Notion

I've used Notion on and off for years to keep my marketing business organized, and help clients understand project scope, progress, and deliverables. I also use it to organize contractors and keep people aligned with goals.

Notion's customizability is a big help, since each of my projects is bespoke to the client's needs.

• Allowed me to onboard several contractors and employees for a marketing client
• Allowed me to make custom content management system for a marketing client
• Allowed me to track project expenses all in one place

ClickUp, Asana and Google Tasks

ClickUp, Asana, Google Drive

We leverage Notion as an internal Wiki and to centrally manage all of our SoPs. We had previously used it as a broader productivity and communications platform within our organization but found that it was almost too flexible. Pairing it back to be our Wiki and hub for SoPs has helped keep everything centralized. It's easy for the team to manage and edit.

• Stopped using Google Drive and moved everything into Notion making it easier to create, find and update content
• Migrated more than 500 internal Wiki Documents and SoPs that govern all of our operations.

Google Drive

Twilio, Apollo.io, Playwise HQ

We use Notion to manage our client processes. It allows us to organize each client's workflow by mapping out the necessary tasks and their respective deadlines. We can see what needs to be done for each client, whether any tasks are overdue, and organize ourselves to ensure good service and smooth progress for every case.

Notion also enables effective self-management of time and tasks, allowing team members to keep track of everything, avoid forgetting important items, and increase both personal and project productivity.

• possibility to manage our team
• gave us the chance to reach more customers
• enabled us to reach new projects

Asana

Intercom, Microsoft Teams

Notion is primarily used for personal note taking and documentation. This could be for meeting minutes, project planning or just general day to day notes. Typically mostly for things that don't require formal documentation that is to be distributed.

It is easily accessible across various devices (desktop/ mobile), which makes it ideal for moments that require quick access.

• Centralises note taking and increases access outside of individuals various ways of taking notes
• Increased knowledge base / sharing of organisation

OneNote

DaVinci Resolve, Google Gemini, Trello

1. Knowledge management - All technical, non-technical, legal, or otherwise documents written and stored on Notion. 2. High-level project and product management - Product planning for the quarter happens on Notion, as we usually write down the high-level work items we pick up and prioritize. This is also helpful as the product plan is circulated among the different teams at the companies. 3. Meeting notes - Rough meeting notes and associated recordings are always added to notion trackers to keep track of important meetings and decisions. 4. Customer release notes or customer trackers - Any deliverable we might have for customers, or if we want to track the onboarding process of any customers, the project management is done on Notion by the CSM team.

• Onboarding time has significantly reduced, possibly up to 70-80%, as new joinees can just be shared required notion documents.
• It isn't great for project management because of its clunky and slow UI, so we used something else for task and project management on a granular level.
• Great for document collaboration and writing collaborative product specs.

Atlassian Confluence

Slack, FigJam