Based on 7 verified reviews published in the last 18 months
TrustRadius Community Insights are summaries of user sentiment data from TrustRadius reviews and, when relevant, HG Insights data.
Overview
Synthesised from 7 reviews | Last Published April 23, 2026
This product assessment synthesizes insights from 7 recent reviews covering overall satisfaction, strengths, weaknesses, and ROI related to Microsoft Planner. Microsoft Planner is primarily used for task and project management, often across multiple teams or for individual projects. A majority of reviewers find it suitable for basic project tracking, with 5 out of 7 reviews reflecting this utility. The tool's value proposition centers around simple project planning and team collaboration, but it falls short for organizations needing advanced features. Indeed, 2 out of 7 reviewers consider its functionality too limited for sophisticated business needs. While some users report improved team efficiency (2 of 7 reviews), others cite reduced productivity due to functional limitations (2 of 7 reviews), indicating a variable ROI depending on the complexity of the use case.
Pros
Facilitates basic project planning, particularly using Kanban-style boards.
Enhances team collaboration through integrated features.
Improves team efficiency in some contexts, especially when aligned with Agile methodologies.
Cons
Lacks advanced project management features such as Gantt charts.
Offers limited customization options.
Can reduce productivity if users expect more advanced functionality than it provides.
Microsoft Planner is very useful at planning stage of the Project. Since we are ed-tech company, we keep on launching new products frequently ,there we need to ensure that all stakeholders understand the project objective and working flow. Microsoft Planner is very convenient to make the project plan and distribute the responsibilities.
Pros
Project Planning
Work distribution
Project actions tracking
Cons
More options for flow chart
Better visual representations
No Gantt chart
Likelihood to Recommend
Here are some scenarios where Microsoft Planner is well suited:1) Project Planning Stage2) Integration with Outlook, which helps in notifying stakeholders.
Here are some scenarios where Microsoft Planner is well suited: 1) There is missing calendar view, which could have been incorporated. 2) If we have a big team , then task allocation and explanation won't be so easy with it.
[Microsoft Planner is used for] task and workload management. Too often, I and others I work with
utilize sticky notes, notepads, etc. to try and remember and keep track
of immediate "To-Dos" and long term projects. Microsoft Planner not only
makes it easy to quickly create tasks for an individual, it helps us
assign tasks in larger projects, remember tasks on the go, keep track on
the progress of tasks/projects, and so much more.
Pros
Task Management
Project Management
Team Collaboration
Cons
Task board layouts, especially for team collaboration
Creating tasks with complex details
Likelihood to Recommend
For myself - Microsoft Planner has allowed me to keep track of everything I'm working on, the status of those projects/tasks, and see all the previous work I've done so much easier than I was doing before. Grouping my tasks in different buckets and using flags helps with me being able to prioritize my workload quickly and easily. Since I physically work at multiple different locations, having all my tasks/projects in a digital format also makes them easy to transport and access from anywhere that I may be.
For my teams - I regularly work in cross-functional teams and committees, and because of that I'll commonly integrate Microsoft Planner into Microsoft Teams so that we can all access a Planner board together, assign tasks/projects accordingly, etc. It makes it that much easier to collaborate, especially when it comes to long term group projects.
In our organization, we use the Microsoft 365 ecosystem. It includes Microsoft Planner. It plays an essential part in our business since it aids the project management, planning, and productivity of each and every employee. As for me, I mainly use it to plan my tasks every day. It keeps me on track on my deadlines and deliverables.
Pros
Productivity
Planning
Project Management
Organization
Cons
The grouping of tasks could be improved. We must be able to create folders and sub folders to group the tasks.
Likelihood to Recommend
The Microsoft Planner is well suited for individuals like me whose tasks varies everyday. It helps me manage and organize the responsibilities that I have to do every day. It also allows me to coordinate with my colleagues by just simply assigning tasks to them. It affects our productivity positively.
