Google Vault

Score9.9 out of 10

47 Reviews and Ratings

What is Google Vault?

Google Vault is an ediscovery and archiving service for messaging and content created through some applications in G Suite. Users can retain, search, and export an organization’s data from select apps with Vault for G Suite Business and Enterprise editions.

Categories & Use Cases

Archiving

Abhishek Roy View profile

Process Analyst in Finance and Accounting at Infi (10,001+ employees employees)

Use Cases and Deployment Scope

We use Google Vault in our organization primarily for archiving and storing important email communications, relevant chats, and other related information wrt to at-risk projects.

The business problem the Google Vault solves is -

1. Provides an easy way to archive emails and chats etc.

2. Helps in eDiscovery of said emails and chats with much ease.

Scope is -

1. Org level - eDiscovery of important at-risk emails, convos, chats, attachments, etc that might be required for reuse or any legal purposes.

2. User level - Works as a backup option for users for their important attachments, chats, etc.

Pros

Archiving - Archiving of emails, chats, etc, Pretty easy to use and have some amazing features wrt to duration, access, etc.
Search - Post archival, Google Vault makes it pretty easy to search for relevant content and eDiscovery.
Auditing - Workspace manager can easily audit user activities. Helps security at the org level.

Cons

Export - Area of improvement for export features. Limited options that could be improved.
Storage - While the storage is easy, it needs to improve on the amount that can be stored. Very less and quite expensive at an org level.
Customer support - Not a very good customer or post-sales support making the learning curve very steep.

Most Important Features

Archival
Search
Auditing

Return on Investment

Positive - Archial and eDiscovery solutions have greatly enhanced our ROI for google workspace apps. Really helpful and saves a lot of time and money to quickly and securely store data.
Positive - ALl cloud storage helps with less data retention storage and 24*7 availability helps with quick TATs and in turn +ve ROI.
Negative - Export features are limited and for that reason, many times have to use 3rd party apps for conversion.

Alternatives Considered

Veritas Enterprise Vault

Other Software Used

Veritas Enterprise Vault, Microsoft Exchange Online Archiving

Akhil Gupta View profile

Senior Software Engineer in Engineering at Visa (10,001+ employees employees)

Use Cases and Deployment Scope

Google vault is essentially document retention and search indexing software tool. We used it to primarily vault all the important documents for safekeeping and managed retrieval later. Also, there were emails, drive files along with google group messages and even google sites, production code at times which was in put in the vault for safekeeping.

Pros

document safekeeping
search indexing
document retention
managed document retrieval

Cons

providing vault access and democratizing the usage
implementation documentation
cost is a bit high, it can be lowered to make it usable for everyone

Most Important Features

Document storage
Document search and indexing
Automated document hold retirement policy

Return on Investment

Document storage and retrieval has become automated
Exporting data of interest has become easier

Alternatives Considered

Microsoft Exchange Online Archiving, Veritas Enterprise Vault and Barracuda Message Archiver

Other Software Used

Microsoft Exchange Online Archiving, AWS CodeBuild, Azure Backup

jafar shareef View profile

Software Engineer in Information Technology at Wipro (501-1000 employees employees)

Use Cases and Deployment Scope

There are lots of compliance problems within my team like sharing confidential content from production to non-production or outside production to maintain compliance Google Vault helps and if there is any breach of compliance it can help track records and starts an investigation procedure where we can retain emails that are pending for investigation.

Pros

Compliance check.
Export emails chats for any breach of compliance of organization.

Cons

Can improve speed though it's good sometimes it a takes hours for export of contents in investigation.

Most Important Features

Protecting data within production environment.

Return on Investment

Its been great using it to save confidential details within production.

Daniel Cuerdas View profile

Project Manager. in Marketing at Why Transformation (51-200 employees employees)

Use Cases and Deployment Scope

The inviolability of the information to be covered is guaranteed. It allows defining procedures to restart, and it can automatically distribute shipments to addresses. Adapting is simple and intuitive. It is now easier to meet with your team. Your information is controlled with different levels of access, and user access simultaneously. It can be your first step towards mobility.

Pros

Organize effectively with the Administration Center
Achieves control over the information

Cons

Only data that is subject to your organization's rules will be saved.
They are subject to Drive retention, retention, and export rules.

Most Important Features

Data of your domain by user account
You can know what actions the administrators have carried out

Return on Investment

Contains stored historical data
Tool now available for new Google Apps customers

Alternatives Considered

Google Ad Manager, Google Ads and Google App Maker (discontinued)

Other Software Used

All Inclusive Marketing, 3DEXCITE (DELTAGEN Marketing Suite), Bronto Marketing Platform (discontinued)

Amritansu Sahoo View profile

Co-Founder in Information Technology at Astrix Study (11-50 employees employees)

Use Cases and Deployment Scope

Google Vault provides a huge amount of cloud space therefore we use Google Vault at our organization for archiving data. It has the Google UI which makes it easier to use and navigate. We at our organization use Google Vault to search through data and find strings of emails using keywords.

Pros

Data archiving
Searching through data with the help of keywords
It has a data retention policy which is very useful

Cons

The export tools needs to be improved by leaps and bounds.
Provision to add more strings, and keywords needs to be sorted out.
The pricing is too high and needs to be lowered.

Most Important Features

Massive cloud data storage
Sorting and relevance features
Data archiving and excellent UI

Return on Investment

Work efficiency
It helps save a lot of time and effort.
The pricing is a bit too high and sometimes minimizes our profits.

Alternatives Considered

Bloomberg Vault Enterprise Archiving

Other Software Used

Amazon CloudSearch, WixAnswers.com, Zoom Events