TrustRadius Insights for Google Vault are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.
Pros
Effortless Data Search: Users consistently favor the effortless data search capabilities of Google Vault, specifically commending its advanced filters for precise results. For instance, users appreciate being able to quickly locate specific information within vast datasets, saving time and improving productivity.
Effective Data Management: Many reviewers have highlighted Google Vault's effectiveness in managing data retention, emphasizing its tailored approach for individual accounts or groups. This tailored approach allows organizations to efficiently handle data storage and removal processes while ensuring compliance with regulatory requirements and internal policies.
Seamless G-suite Integration: The seamless integration of Google Vault with G-suite is highly valued by users for facilitating easy access and streamlined search functionalities within the platform. By seamlessly integrating with G-suite applications, users can effortlessly archive emails, chats, and other critical data while maintaining a centralized and organized repository for enhanced accessibility and security.
There are lots of compliance problems within my team like sharing confidential content from production to non-production or outside production to maintain compliance Google Vault helps and if there is any breach of compliance it can help track records and starts an investigation procedure where we can retain emails that are pending for investigation.
Pros
Compliance check.
Export emails chats for any breach of compliance of organization.
Cons
Can improve speed though it's good sometimes it a takes hours for export of contents in investigation.
Likelihood to Recommend
There had been a production confidential details shared by a user to nonproduction which was strictly prohibited by the client so while route keywords search there had been an instance that user shared multiple times production details in non-prod so we started an investigation as a lead and exported all details and communicated with the client which saved from miss-use of client data.
The inviolability of the information to be covered is guaranteed. It allows defining procedures to restart, and it can automatically distribute shipments to addresses. Adapting is simple and intuitive. It is now easier to meet with your team. Your information is controlled with different levels of access, and user access simultaneously. It can be your first step towards mobility.
Pros
Organize effectively with the Administration Center
Achieves control over the information
Cons
Only data that is subject to your organization's rules will be saved.
They are subject to Drive retention, retention, and export rules.
Likelihood to Recommend
You can easily obtain the information that your team has. Always under control of company documents. Access control and account auditing. Can help you manage data retention and to communicate both internally and externally. You will have a free 30-day demo. Offers Google Chat Conversations with history turned on. You can apply locks to users to retain their data.
We use it to reliably archive all our email, chat, and Google Drive information. For our organization, it supports our archiving and eDiscovery needs. For us, the search functionality is the best feature as it allows us to find things with ease and allows us to feel confident that we can access our history.
Pros
Easily integrates with G-suite
Quickly find strings of emails based on a set of criteria
Easily access
Easy search
Cons
Full PDF download would be helpful.
Exports can take a lot of time.
Better export capabilities
Likelihood to Recommend
Good for searching through your data efficiently. Can not access information of a deleted account. Although it does a great job of searching, there could be much better export options. It is really nice to have the email and document retention be automatic so you feel confident that you aren't losing anything that is important in your history.
A very secure platform that integrates with other Google tools and makes it simple and straightforward to retain data. I use it for emails, team drives, documents, etc. Searching for your data/docs is fairly simple, not the easiest but simple, and allows you to efficiently store it all in one place.
Pros
Saves files in email and Google Drive
Search feature
Organization
Cons
Export feature- took me a while to figure this out to the point where I could be efficient with it.
Searching can be confusing at times- again, takes time until you can get efficient.
Not the best for confidential material.
Likelihood to Recommend
Really helpful to export data from Gmail and others- makes it simple to store it when you don't have enough storage elsewhere. Searching can be confusing and to my knowledge, you aren't able to export data efficiently so it's not the best for that. Can be difficult to pick up from the start, aka I don't think the user interface is the best in my opinion.
Google Vault creates an effective, secure environment for multiple data management and its archiving functionalities are effective and the Cloud performance is very excellent. Google Vault has the most effective Cloud capabilities for multiple data protection, the encryption functions are very effective, and the real-time data analytics capability is also the best.
Pros
Easy to manage data.
Easy on data modeling.
Data security is excellent.
Cons
The new people can have issues on first implementation of Google Vault.
To protect multiple data is sometime not easy.
To provide many data reports can be tricky.
Likelihood to Recommend
Google Vault is easy on starting and the Cloud capabilities available are the best and most reliable for data protection and the issue management through the tool is effective. To visualize multiple data through Google Vault is easy and quick to pull huge amounts of data across other Cloud platforms. Also, the access control tools are the best.
Connect and collaborate with customers, partners, and suppliers whether it’s a video call with a client, chat room with your supplier, or shared drive with partners, and stay connected with everyone who is important to our business. Easily manage your tools and simplify costs. Also to protect our business with enterprise-grade security.
Pros
It helps us in encryption at-rest and in-transit
It does automatic protection against sophisticated phishing attacks and emerging malware threats
Gives an ability for admins to streamline authentication, asset protection, and operational control—all from one dashboard
Cons
They can work more on their security, as there are some flaws, definitely at a very low extent, BUT there are!
IT Administration is also a bit difficult, especially when setting up new users
Sometimes I personally face problems while editing common file formats
Likelihood to Recommend
Helps us to keep all our work in one secure place with cloud storage. Access and share with teammates whenever we need it, from our computer, phone, or tablet. We can now collaborate on documents, spreadsheets, and presentations across devices. Real-time co-editing helps us get to the final version faster.
Google vault is essentially document retention and search indexing software tool. We used it to primarily vault all the important documents for safekeeping and managed retrieval later. Also, there were emails, drive files along with google group messages and even google sites, production code at times which was in put in the vault for safekeeping.
Pros
document safekeeping
search indexing
document retention
managed document retrieval
Cons
providing vault access and democratizing the usage
implementation documentation
cost is a bit high, it can be lowered to make it usable for everyone
Likelihood to Recommend
Google vault is good to use when you have large document files which needs to be put in cold storage or turn cold storage to hot storage in case the documents need to be retrieved. I t works well on automating tasks around till how long one needs to hold on to the data and then retire the documents as well. Some areas where the Google Vault would be less useful is if some documents needs to be used frequently and they are put in the vault as Google Vault is expensive to use very frequently.
