Extensis Portfolio

Score8 out of 10

5 Reviews and Ratings

Community insights

TrustRadius Insights for Extensis Portfolio are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

Easy to use and intuitive interface: Many users have praised Extensis Portfolio for its user-friendly and intuitive interface. They find it easy to navigate and mention that it doesn't overwhelm them with complexity, allowing them to focus on their tasks. Some reviewers even mention that the interface boosts their confidence in using the software effectively.

Wide range of features: Several reviewers appreciate the various features offered by Extensis Portfolio. These include asset library, customizable branding, metadata management, reporting/analytics, file conversion, search/filter, workflow management, asset sharing, and asset categorization. Users find these features valuable for managing and organizing their digital assets efficiently.

Responsive customer support: A notable number of users had positive experiences with Extensis Portfolio's customer support team. They found them professional, responsive, and helpful when resolving any queries or issues they encountered while using the software. This level of support contributes to a positive overall experience for many users.

Reviews

3 Reviews

A great solution for easy photo storage and searching - but only if you make use of the metadata.

Rating: 8 out of 10

Incentivized

March 9, 2020

Use Cases and Deployment Scope

Extensis Portfolio is currently being used by only a small number of departments at our university. We heard about it from another department and decided to try it out for ourselves, and have since found it to be a vital tool for organizing our photos and being able to share them with collaborators across campus.

Pros

Organization. It allows us to keep our photos organized and in their appropriate folders so we can find them again.
Search. Extensis Portfolio imports all the metadata from the photo and allows you to search for keywords or descriptions from its interface.
Sharing. Its NetPublish function allows for easy sharing across campus for other communicators to use photos we've selected for them.

Cons

Learning curve. It can be very intimidating and difficult to learn for people who are not experienced with similar software.
Ease of adding new users. It's currently a long process to bring anyone new onto the platform. We have to go through our DAM manager and only they have the ability to add or remove people.
Thumbnail previews sometimes blank. Sometimes the thumbnails for photos don't load or need to be refreshed manually, which can be frustrating when needing to search through multiple folders and photos.

Likelihood to Recommend

Extensis Portfolio is perfect for organizing photos as long as everything is keyworded correctly. If it is not part of a group's workflow to add a description or keywords to your photos, then you'd be dumping your photos into a pool with no way to search for them. Extensis Portfolio is best utilized when you give it the ability to help you search (by keywords yourself).

Heather Miller

Senior Graphic Designer in Marketing at Oregon State University Marketing (1001-5000 employees)

Vetted Review

3 years of experience

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Extensis Portfolio is still the top dog!

Rating: 7 out of 10

Incentivized

January 30, 2020

Use Cases and Deployment Scope

Extensis Portfolio is used by my organization to organize our catalog of over 220,000 digital assets. It allows employees in multiple locations to have access to the same material where most of the physical assets are stored. This program has helped us move forward with the digitization of over 47,000 assets, and the number of digitized materials keeps growing.

Pros

Database is easily searchable, and quick.
Custom views allow you to change how assets appear on your screen, which is very useful.

Cons

Permissions is a big deal. It is all or none access.
Very easy to make an irreversible database mistake with just a few clicks.

Likelihood to Recommend

If you have over 1000 assets, Extensis Portfolio will help you keep track of them all and allow you to search relatively easily. My experience has been with over 200,000 assets, and Extensis Portfolio can handle that amount with relative ease. Any company with users in multiple locations can benefit from having a portfolio on a centralized server so various users can access the same information.

Verified User

Director in Marketing (1-10 employees)

Vetted Review

5 years of experience

The Zen of Extensis: All of your Digital Assets Collected, Organized, and Accessible in Portfolio

Rating: 9 out of 10

Incentivized

November 29, 2018

Use Cases and Deployment Scope

We currently utilize Extensis Portfolio for storing our organization's media assets, namely the still images produced by our photography team organization-wide. We have 2.2M assets under management. Extensis allows us to catalogue, tag, store, and redistribute the assets both internally and externally via an easily navigable web interface. Being able to safely archive the decades of content is paramount to the organization's institutional memory. Extensis does an excellent job of allowing us to deftly manage our media assets.

Pros

Watch folders: Extensis allows for multiple watch folders to be commissioned on a variety of network connected data shares--NAS, direct connect external HDs, etc.. We have our workflow such that each photographer can upload their job into their own folder, and Portfolio automatically injests the image assets.
Metadata injecting: a key component of our archiving needs are met with Portfolio's fully- customizatable and automatic metadata injection. This allows us to set standard fields across all the assets, while also allowing for custom variations in categories, keywords, and tags. Absolutely key to our workflow.
Integration with Adobe CC is seamless through the built-in connector.
Finally, the support team is OUTSTANDING! We absolutely LOVE our support engineer. We are a small org compared to the rest of his portfolio, but he always puts in the extra effort and takes the time to allow us to feel like we are totally supported.

Cons

Portfolio supports a ton of asset types. Photos, videos, audio, documents, and large graphic files are all stored on the system. The image management is a mature feature with Portfolio. We are looking for them to continue to improve the video management tools beyond just thumbnail, preview, and playback for various formats.
The customization of the out-of-the-box features in Portfolio provides organizations with flexibility to design to spec. However, expect to plan well in advance for customization--this is not particularly a negative, but be prepared to engage specialized persons to assist with the desired feature enhancement.

Likelihood to Recommend

Best for image asset management; hands down the most robust and cost-conscious solution we have worked with. Best for customer support--from design and integration to life-cycle maintenance. Best of expansion of catalogues and assets--- easily add asset packs onto your SaaS agreement as you need--no worries here. Portfolio is continuing to improve its video asset management. However, if you are seeking solely a video management solution, Portfolio is maturing, but not "there" just yet.

Christopher James

IT Project Leader in Information Technology at New York University (10,001+ employees)

Vetted Review

5 years of experience

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