Emburse Nexonia Reviews & Insights

Score7 out of 10

87 Reviews and Ratings

Community insights

TrustRadius Insights for Emburse Nexonia are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

Seamless Integration with Multiple Credit Card Vendors: Reviewers have praised Emburse Nexonia for its seamless integration with multiple credit card vendors. This feature allows individual cardholders to easily expense transactions under one business account, saving time and effort for users.

Flexible Approval Hierarchies: Users appreciate the ability of Emburse Nexonia to build complex approval hierarchies based on various factors such as location, department, and dollar amount. This flexibility ensures that organizations can tailor their approval processes according to their specific needs, resulting in a more efficient workflow.

Easy Setup and Synchronization with Accounting Software: The software's easy setup process and straightforward synchronization with accounting software have been described positively by reviewers. This simplicity eliminates potential hassle and frustration during the initial setup phase, saving time and reducing stress for users.

Reviews

13 Reviews

Easy, Simple and effective Emburse Nexonia

Rating: 9 out of 10

Incentivized

January 3, 2024

Use Cases and Deployment Scope

Emburse Nexonia efficiently handles all kinds of Travel and expense reimbursement accounting. This also very helpful in accounting for credit card expenses. We had several clients that was transitioned to us and integration has been an easy task and implement the tool. Emburse Nexonia also easy to navigate to submit the expenses reports for all kinds of employees and users.

Pros

Accounting Travel and Expense reimbursement
Accounting Credit Card Expenses
Integration with Bank portals
Capturing the time sheets for comparing budget vs actuals

Cons

Should handle it in a better way of Multi currency reimbursements

Likelihood to Recommend

Emburse Nexonia has helped all small & Medium-sized size clients across the US to account for their Travel and expense reimbursements and credit card expenses and capturing the time sheets made them easily to handle. Being small & Medium size, they could not afford big tools and Emburse Nexonia is so cost-effective for them and ensured better way of accounting and controls

Verified User

Manager in Finance and Accounting (1001-5000 employees)

Vetted Review

4 years of experience

Time and Expenses simplified

Rating: 8 out of 10

Incentivized

January 2, 2024

Use Cases and Deployment Scope

Automates the timesheets coding process with a good user interface.

Integrates with the accounting software and makes it helpful for time and expenses billing easily.

Pros

Integration with Intacct
Synchronisation options
Flexibility for customization
Reporting

Cons

Synchronisation errors list should be available to download
Synchronisation fails for whole timesheet when there is one error and we need to hunt for the particular one. It will be better if it fails only the one that has errors
Downtime during monthend close timelines occasionally

Likelihood to Recommend

Well suited for businesses where the billing goes based on time and expenses. Easy tracking and integration helps to solve the accounting entry flow in the accounting system.

Less appropriate where there is only fixed fee billing and time tracking metrics are not much required.

Sairam Kumar

Assistant Manager in Finance and Accounting at Consero Global Solutions (1001-5000 employees)

Vetted Review

5 years of experience

Simpler & efficient tool for expense management tools

Rating: 10 out of 10

Incentivized

December 21, 2023

Use Cases and Deployment Scope

We use Emburse Nexonia for our Timesheet updation for our salary purpose on every month and also we use it for employee reimbursement expenses, it has helped to a great extant.

Pros

easy to attach our expense receipts
faster Approval process
easily to find the employees to upload the credit card reports
it navigates easily for draft stage to submitted to last final approval stage to the employees

Cons

some times details enterd by mobile app gets synced with a delay to user profile
once i had instance where i had to delete the app and redownload because i lost my card information
Most of the times sync error indicates what needs to be corrected so that it can be sucessfully transfer to sage intacct & Bill.com
some times it is difficult to pin point
if we submit international currency we need to use FX rates less than 10 digits
SFTP intigrations are bit difficult to catch all the transactions in 1st instance

Likelihood to Recommend

Very easy to upload & maintain all your expenses at the same place & the same time and its a very clean & clear user interface and supports various formats. many times we can approve the timesheets form our mobile itself and takes less time to submit the reports if asked to attach any missing reports and it is very easy to code the departments & Gl categories and also we have specific employee codes to search very fast & its easy to delete also if something is not requierd maybe Thank you payments stuff and etc and it is also detects if any duplicate transactions are uploaded & we can also ignore those specific transactions to avoid it in the next month's uploads and also we can download each and every month reports of all the list of employees who all are using this application and can find the approvers very easily in the settings tab and also we can change our approvers & can change the proxy approver also and we can verify if any connection failures are happening in if any reports are having failure message and we have all types of card uploaded like manual cards & corporate cards & Amex cards & easy to reject if any missing details to be added by employees

Keshav Murthy

Accounts Associate in Finance and Accounting at Consero (5001-10,000 employees)

Vetted Review

1 year of experience

Great expense system for the price point

Rating: 7 out of 10

Incentivized

November 4, 2021

Use Cases and Deployment Scope

We utilize Nexonia for all credit card expense approvals and reimbursements across the company.

Pros

Mobile friendly
Integrates with other systems
Easy approval system

Cons

Ability for company to customize more
Improved reporting

Likelihood to Recommend

[Emburse] Nexonia is great for expense report management for small to mid sized firms. It has good mobile support and is fairly easy to use. If you have a complex approval process or high volume of expenses, it may not be sufficient.

Amy Pyles

Chief Operations Officer in Corporate at Saxum (51-200 employees)

Vetted Review

3 years of experience

View profile

As long as you're willing to put the time and work into it, Nexonia Expenses is a tool that gets the job done

Rating: 4 out of 10

Incentivized

February 23, 2020

Use Cases and Deployment Scope

Nexonia Expenses are used by my entire company to handle reimbursements of business expenses like travel and office supplies. As I do travel a few times a year, I use it to be reimbursed for my hotel, transportation, and meals. As I am a remote employee, I also need to submit reimbursements for my internet and cell phone. I've also been reimbursed for shipping and other office-related expenses

Pros

They are widely used and recognized - this means they are a trusted company
For straightforward expenses, the form to complete the necessary information is probably ok for most people to figure out.

Cons

The design interface isn't intuitive or attractive. Because I use it irregularly (less than once a month), I spend a lot of wasted time trying to remember how to use it.
If you have complicated submissions, it's challenging to figure out how to submit it correctly. I have to break each submission down into individual charges, although there's supposed to be a way to use a "split" feature or other features that would allow you to add multiple receipts to 1 day. After a year, I still haven't figured out how to use anything beyond one receipt = 1 submission.

Likelihood to Recommend

I think Nexonia Expenses one of the only options in this market, and honestly, if this vendor is as frustrating to use, I can only imagine that the other vendors are just equally bad. In some markets and some industries, "Okay" is good enough. I can imagine that one of the reasons it was chosen as the vendor is because lot expenses come from lots of employees from around the world. A vendor that can handle the scale of all of those entries and process them is probably the bar, not that the tool is easy to use.

Jessica Rich

Project manager in Product Management at Indeed (10,001+ employees)

Vetted Review

1 year of experience

Nexonia Expenses great Product!

Rating: 8 out of 10

Incentivized

February 15, 2020

Use Cases and Deployment Scope

All of our employees use Nexonia Expenses to manage both company credit card expenses as well as reimbursable expenses. Also, we utilize another add on feature for Invoice and Purchasing. Due to the high volume of corporate credit cards issued to individual employees, coupled with the number of transactions, overall spreadsheets were no longer cutting it. Nexonia Expenses has an incredible integration with the credit card provider (we use American Express), in which all cardholder transactions feed directly into Nexonia Expenses, after which the user itemizes the transactions inside a report. There they also store and connect receipts then submit their report, which can go through a simplified or very complex approval workflow depending on your needs.

Pros

Integration with Multiple Credit Card Vendors allowing seamless expensing of transactions for individual cardholders under one business account.
Ability to build very complex approval hierarchies by both locations, department, dollar amount, etc.

Cons

Invoices and Payables modules would need improvement if you were trying to utilize an all in one option for your organization.
The OCR for receipts within expense management is very inconsistent and does not have great functionality.

Likelihood to Recommend

If you are looking only to utilize the Expense Management module Nexonia Expenses is an excellent solution for both large and small companies. I would highly recommend it. The cost of the software is also very reasonable. It pays for itself if you're using spreadsheets or a select few individuals that have to itemize many credit card or reimbursement expenses for multiple users.
The only con is if you are looking for an all in one platform that your users can engage with to manage both credit card expenses, reimbursements, invoices, and purchasing approvals and submissions their Payables (Invoicing) and Purchase order modules are not their bread and butter and need significant improvement.

Kendra Zondervan

Director of Financial Operations in Finance and Accounting at Radiant Church (51-200 employees)

Vetted Review

2 years of experience

Nexonia Express Review

Rating: 10 out of 10

Incentivized

November 21, 2019

Use Cases and Deployment Scope

Nexonia Expenses is being used across the whole organization to help our finance team to get a hold of all expense reports. It has been an easy to use platform that has allowed everyone in the company to be able to upload and register what expenses need to be accounted for, for our finance team.

Pros

Easy to use.
Quick to upload.
Everything in one place.

Cons

Nexonia has been working great since day one that we don't have any complaints or improvements yet.

Likelihood to Recommend

Nexonia is so easy to use and quick to upload that filling out monthly expense reports for the finance department has been a breeze. It's a one-stop-shop for every in the organization to be able to manage their expense reports to easily get these taken care of for the end of the month.

Johann Davila

System Administrator in Engineering at Happy Money (201-500 employees)

Vetted Review

1 year of experience

View profile

Solid tool at an affordable price

Rating: 8 out of 10

Incentivized

October 10, 2019

Use Cases and Deployment Scope

Nexonia expenses is being across the entire organization in order to submit every professional expenses. It is very good to provide a good visibility on who is doing what and to streamline the approval process. When you update an expense, your direct manager receive a notification and vice versa, the employee receive a notification when the status has changed.

Pros

Easy
Streamline process
Visibility

Cons

Scalability
Interface
Innovation

Likelihood to Recommend

I think at a small scale, Nexonia Expenses is very well suited and is able to fit the needs of a company who has a mid-market size and not overwhelming sales team. It seems like, it is less appropriate for global organizations, that's why I was mentioning the scalability of the product.

Renaud Renvoye

sales rep in Sales at Varonis (1001-5000 employees)

Vetted Review

2 years of experience

Nexonia - Great Option for Small to Mid-Size Businesses

Rating: 5 out of 10

Incentivized

November 29, 2018

Use Cases and Deployment Scope

Currently we are only using it for our India subsidiary. We piloted it with just our non-US employees because it was a smaller population to explore options outside of Concur Expense. In the end we determined that Nexonia could not support some of our more complex needs that Concur can and we are now transition all employees back over to Concur.

Pros

The integration with NetSuite is well executed.
The system is intuitive for both users and approvers.
Ability to feed credit card data into the system is super helpful.

Cons

Limitations on the NetSuite integration, a negative expense report cannot sync because the system can only import as a bill and not a bill credit. We have this come up if any employee has a credit card refund for the month and no other charges to offset it. We are forced to manually enter.
There is no easy way to mass update Expense Type data. For example we wanted to update the receipt requirement for all expense types for our India subsidiary and each expense type had to be updated one by one.
When integrating with Nexonia it links to 'Expense Categories' and not directly to the Chart of Accounts. This creates a lot of manual work in NetSuite when wanting to add new expense types.

Likelihood to Recommend

I think it is well suited for smaller sized businesses on a mid level ERP.

Verified User

Professional in Finance and Accounting (1001-5000 employees)

Vetted Review

3 years of experience

Simple and functional

Rating: 8 out of 10

Incentivized

April 11, 2018

Use Cases and Deployment Scope

We use Nexonia in the North American office to track expenses and process reimbursements and it's been working well for the past few years. It is very easy to submit expense reports and get approvals both from a computer or on the go. The software doesn't require any learning and is super easy to use.

Pros

Expense tracking
Expense reporting
Expense approval

Cons

Mobile app is a bit outdated but fully functional
The UI could use some facelift but it's still very good
Linking-unlinking photos and expense items is a bit confusing but manageable after some practicing

Likelihood to Recommend

Nexonia is a perfect tool to track business trip expenses and submit them to your company. Very easy to use whether it's web UI or the mobile app. The reporting system is simple and information and the approval process is beyond easy. It's the tool that does the job and it's really hard to suggest anything else. Accountants / financial managers could wish more (potentially) but for end users it is perfect.

Verified User

Program Manager in Professional Services (501-1000 employees)

Vetted Review

3 years of experience

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Simpler & efficient tool for expense management tools

Rating: 10 out of 10

Incentivized

December 21, 2023

Use Cases and Deployment Scope

We use Emburse Nexonia for our Timesheet updation for our salary purpose on every month and also we use it for employee reimbursement expenses, it has helped to a great extant.

Pros

easy to attach our expense receipts
faster Approval process
easily to find the employees to upload the credit card reports
it navigates easily for draft stage to submitted to last final approval stage to the employees

Cons

some times details enterd by mobile app gets synced with a delay to user profile
once i had instance where i had to delete the app and redownload because i lost my card information
Most of the times sync error indicates what needs to be corrected so that it can be sucessfully transfer to sage intacct & Bill.com
some times it is difficult to pin point
if we submit international currency we need to use FX rates less than 10 digits
SFTP intigrations are bit difficult to catch all the transactions in 1st instance

Likelihood to Recommend

Keshav Murthy

Accounts Associate in Finance and Accounting at Consero (5001-10,000 employees)

Vetted Review

1 year of experience