CodeTwo Email Signatures 365 Reviews & Insights

Score10 out of 10

200 Reviews and Ratings

Overview

Synthesised from 11 reviews | Last Published May 26, 2026

CodeTwo Email Signatures 365 is primarily utilized by organizations to achieve centralized management and standardization of email signatures, addressing brand consistency and reducing IT workload. In TrustRadius reviews, users widely commend its ease of use and intuitive interface for creating and deploying uniform signatures, a point highlighted by over half of reviewers. The platform also offers comprehensive editing capabilities and robust compatibility with Microsoft 365 environments.

While responsive customer support is an emerging positive, reviewers frequently desire additional features, particularly for branding formats and hyperlink input. Some also note limitations in reporting and analytics, alongside suggestions for more intuitive UI navigation and greater feature parity between server-side and add-in deployments. Overall, reviewers find the product effective for achieving consistent branding and operational efficiency.

Pros

Centralized management and standardization of email signatures
Intuitive interface for signature creation and deployment
Comprehensive editing capabilities and diverse functionalities
Responsive and effective customer support
Seamless integration and deployment within Microsoft 365 environments

Cons

Limited advanced features for branding formats and hyperlink input
Insufficient reporting and analytics capabilities
User interface and navigation could be more intuitive for custom formatting
Inconsistent feature sets between server-side and Outlook add-in deployments

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CodeTwo Email Signatures 365 Reviews

195 Reviews

Highly Recommend

Rating: 10 out of 10

Incentivized

June 19, 2025

Use Cases and Deployment Scope

We have three businesses within our tenant and we needed a solution that was going to be flexible and easy to maintain. This allows us to have custom signatures per business and user, and allows us to create custom logic, right down to who we are emailing and from what account.

Pros

Customer support
Custom logic
Placeholder values

Cons

Custom formatting of signature when using tables is a little hard to use

Likelihood to Recommend

CodeTwo Email Signatures 365 is really easy to set-up and maintain. The user interface is easy to follow. But most of all, the support is next level. No problem is too hard or too small, and they are always super responsive and helpful. Any issues and they will help trouble-shoot a solution specific to your needs and requirements.

Verified User

Executive (201-500 employees)

Vetted Review

1 year of experience

Best Signaturetool - Go for it

Rating: 10 out of 10

April 9, 2025

Use Cases and Deployment Scope

We were looking for signature software that is compatible with Microsoft365 / ExchangeOnline and works on all end devices. With CodeTwo Email Signatures 365, we found a partner that offers exactly this solution with the signature tool for Microsoft365 among many other products. We have been using the solution for a long time now and are delighted with the versatility of the possibilities. Despite the diversity, the usability is still quite intuitive and well documented on the manufacturer's website. The implementation is also well designed with an onboarding process so that setup is quick and straightforward. Another plus point is that it can be managed via a web browser. No local software is required. Contact with the support team has also gone well so far. They respond quickly and the processing is goal-oriented. I myself am 100% convinced by the signature solution and can recommend it without reservation.

Pros

Access via webbrowser
Works for all devices
Liveview of the signature in Outlook and OWA
Implementation very easy

Likelihood to Recommend

As the setup is guided and simple, the signature solution is quickly set up and configured. From the creation of the CodeTwo Email Signatures 365 environment to the connection with M365, all steps are well documented and automated as far as possible. Once set up, the signature can be used quickly via the integrated signature editor. The creation of the rules for when which signature is used is also well managed, so that the functionality can be provided quickly. Existing signatures can also be imported as HTML code.

Verified User

Consultant in Information Technology (11-50 employees)

Vetted Review

5 years of experience

Perfect program to manage our signatures

Rating: 9 out of 10

April 2, 2025

Use Cases and Deployment Scope

We now organize our signatures with CodeTwo Email Signatures 365 and this program helps us a lot. CodeTwo Email Signatures 365 is easy to use and has many options for creating and managing signatures. With additional access rights, we can now work with our subsidiaries and create even more different signatures. This is very easy with the templates available in the system.

Pros

Play signatures differently using placeholders
Good management and creation
User assignment

Cons

Access Rights Extend rights to template use
Quickly integrate callto actions into placeholders

Likelihood to Recommend

If the company has multiple markets, customization and management is perfect.

Verified User

Administrator in Marketing (5001-10,000 employees)

Vetted Review

2 years of experience

Exceptional Email Signature Management: 5-Star Experience with CodeTwo Email Signatures 365!

Rating: 10 out of 10

March 25, 2025

Use Cases and Deployment Scope

We use CodeTwo Email Signatures 365 to centrally manage and standardize email signatures, ensuring brand consistency and compliance while reducing IT workload. This tool also turns email signatures into effective marketing tools, enhancing our overall communication strategy and improving engagement for our IT clients. This is a vital tool for performance and efficiency.

Pros

Uniform Signatures: CodeTwo Email Signatures 365 allows administrators to create and manage email signatures centrally, ensuring all employees have consistent and professional signatures across their entire organization.
Automated Disclaimers: Automatically appends legal disclaimers and compliance-related information to all outgoing emails, which is crucial for industries with strict regulatory requirements.
Promotional Banners: Allows the inclusion of promotional banners, links to recent blog posts, or company news in email signatures, turning every email into a marketing opportunity.

Cons

The reporting features are useful but could be expanded to provide more detailed analytics on signature performance and user engagement.
Enhancing tracking capabilities for marketing campaigns embedded in email signatures would help in better understanding their impact.
While there is documentation available, more comprehensive guides and tutorials would help users navigate complex features more easily without the need for contacting CodeTwo Email Signatures 365 support.

Likelihood to Recommend

Copilot CodeTwo Email Signatures 365 is ideal for large organizations, regulated industries, and companies leveraging email signatures for marketing. It ensures brand consistency, compliance, and effective marketing through centralized management and dynamic content. However, it may be less suitable for small businesses with the need of purchasing a minimum of 10 licenses. I think there is room to offer a package for smaller businesses with less than 10 users as they can still benefit from the professional display of signatures.

Verified User

Director in Corporate (1-10 employees)

Vetted Review

Reseller

1 year of experience

Intuitive and effective tool

Rating: 10 out of 10

Incentivized

March 6, 2025

Use Cases and Deployment Scope

A very well thought-out program with very good handling. You can easily control the signatures. What we really like is the fact that the social media icons are all already predefined and I just have to place them.The handling is also very good. I can apply the signatures to individual employees or to the entire organization.

Pros

Assignment of signatures
Inserting images with links
Inserting social media links with icons

Cons

For me personally there are no reasons
Implementation in system
German version

Likelihood to Recommend

The simplicity and speed with which you can create a signature and make it available to users is very well implemented. In no time at all we inserted images, set links and then tested and published them. The assignment of the individual mail accounts is also very well thought out

Joachim Kuebler

Teacher, Admin at Kinder- und Jugenddorf Marienpflege (201-500 employees)

Vetted Review

5 years of experience

Great tool for managing your email signatures

Rating: 10 out of 10

Incentivized

January 31, 2025

Use Cases and Deployment Scope

As a company we were not happy with the management capabilities of O365 in controlling users signatures in the company. We started looking for solutions and we came across CodeTwo. When we first started using CodeTwo we were entirely on-prem with Exchange. Then a few years back we moved to O365 for our email and we switched to CodeTwo for O365. We have loved CodeTwo, it allows us to easily manage signatures across many departments, users, and devices. It is very easy to manage and configure. Marketing is easily able to provide new graphics when needed for special campaigns and we can easily control which users get which campaigns.

Pros

Easy to manage sender/recipients
Support is awesome, only have used a couple times, but they were great
The entire editing capabilities and freedom it give our Marketing Team for designs
Its many Features in one application

Cons

Have been using this product for over 5 years and we have no complaints

Likelihood to Recommend

We have been very pleased with CodeTwo Email Signatures 365. The capabilities and features of the product have been awesome. We can easily manage all signatures for the entire company in one place. There is great flexibility in controlling signatures for various departments/users. The editing tools are awesome. There is great flexibility that allows our Marketing Team to design excellent graphics for all of the signatures. The ability to link each signature to the user and provide social links to their own company media is awesome.

Shawn Robertson

Platform Manager in Information Technology at First Acceptance Corporation (1001-5000 employees)

Vetted Review

8 years of experience

Great solution for email signatures without need of server-side deployment

Rating: 10 out of 10

January 8, 2025

Use Cases and Deployment Scope

Using CodeTwo Email Signatures 365 as a email signature solution for our entire organization and allowing for a separate signature for special groups. The main reason we chose CodeTwo Email Signatures 365, was the ability to deploy it via a Outlook add-in to allow for email signatures on all devices that use Outlook (which we require).

Pros

Outlook add-in solution
signature creation
special group signatures

Cons

Feature parity between Server-side deployment and Outlook add-in deployment.

Likelihood to Recommend

In environments where Outlook is used and required, the ability to deploy with just a Outlook add-in is a terrific solution.

Verified User

Director in Information Technology (201-500 employees)

Vetted Review

1 year of experience

Fantastic product and amazing support team!

Rating: 10 out of 10

Incentivized

January 3, 2025

Use Cases and Deployment Scope

CodeTwo Email Signatures 365 is used to implement standardization across the organization and keeps outgoing email branding consistent. This also cuts down on IT hours fixing and instructing users on how to fix their signatures.

Pros

Quality of Life features
Ease of integration with Entra
Very modular
Easy to use UI

Cons

Booking link modules

Likelihood to Recommend

This product is suited for anyone that would like standardization without managing it. It might not be useful for very small companies unless saving time is priority.

Verified User

Administrator in Information Technology (501-1000 employees)

Vetted Review

1 year of experience

Best Signature Tool for Office 365

Rating: 10 out of 10

December 20, 2024

Use Cases and Deployment Scope

We needed a easy to use an manage Signature Tool for our Cloud Environment. CodeTwo Email Signatures 365 hast great Templates , we use it every day and if you have questions or problems the support is the fastest I know

Pros

Support
Easy to setup and use
Great Templates
Global managed

Cons

Since conditional Placeholders are added I don't have anything that is missed. We reduced to one Signature Template

Likelihood to Recommend

Nice Templates, easy to use and if you are having problems you get help very fast

Verified User

Administrator in Information Technology (51-200 employees)

Vetted Review

3 years of experience

Follow the CodeTwo Pill!

Rating: 10 out of 10

December 18, 2024

Use Cases and Deployment Scope

We used CodeTwo to bring a degree of professionalism to our Corporate Brand. Historically we were using a Word Template that our end users would manually copy into their Outlook signature element. The user could them manipulate this as they desired changing images, fonts and colours - we even had the use of Comic SANs and Wingdings for some reason by people! We also had people include things like working days and hours, qualifications, pronouns etc and they were all inconsistent depending on how people preferred their signature to look. When we look to change imagery, or initiate any form of marketing campaign we would want to advertise it was a proverbial nightmare to get all of our staff to follow instruction. Bringing CodeTwo into the organisation just made all of these problems disappear, we are able to centrally manage and enforce a layout and styling that fits the professional image we want to convey and still respect peoples desires to express themselves with pronouns, qualifications etc but in a consistent and approved format that demonstrates a unified approach to branding. We are able to issue marketing campaigns in a timed format and we are able to make changes to signatures on the fly if we need too. All in all, a happy life ensues!

Pros

Ease of Use
Customer Support (in particular Michal the Technical Sales Manager)
Ease of adoption and integration to our environment
Features and functionality
Price

Cons

I would absolutely love to see the introduction of being able to force a branding format (Font, size etc) across our email real estate, this was a feature moons ago but would love to see this come back especially when Microsoft can kill all this for you at the drop of a hat....erm Aptos makes me sad!
Easier to navigate training and how to videos to allow you to work out how to make changes and be creative yourself more
I genuinely cant think of another point here!

Likelihood to Recommend

CodeTwo comes into its own when you have a need to enforce a consistent approach to signature deployment or you frequently change corporate branding depending on accreditions achieved, or promotions that you run. Equally if you issue different formats of signature due to privacy reasons or need to display different information based on the user who is sending an email.

Verified User

C-Level Executive in Information Technology (201-500 employees)

Vetted Review

4 years of experience

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Follow the CodeTwo Pill!

Rating: 10 out of 10

December 18, 2024

Use Cases and Deployment Scope

Pros

Ease of Use
Customer Support (in particular Michal the Technical Sales Manager)
Ease of adoption and integration to our environment
Features and functionality
Price

Cons

I would absolutely love to see the introduction of being able to force a branding format (Font, size etc) across our email real estate, this was a feature moons ago but would love to see this come back especially when Microsoft can kill all this for you at the drop of a hat....erm Aptos makes me sad!
Easier to navigate training and how to videos to allow you to work out how to make changes and be creative yourself more
I genuinely cant think of another point here!

Likelihood to Recommend

Verified User

C-Level Executive in Information Technology (201-500 employees)

Vetted Review

4 years of experience