TrustRadius Insights for Asana are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.
Business Problems Solved
Asana is a versatile tool that serves multiple purposes within organizations. It is widely used for project management, allowing teams to track progress and update tasks efficiently. Users appreciate its helpful functions, which enable teams to stay productive, coordinated, and successful in completing tasks and projects. Asana has proven to be particularly effective for the Marketing Team, eliminating the need for outdated task management methods and streamlining project management. It is also highly valuable for organizations with remote workers and different schedules, providing a centralized platform to log projects, tasks, and schedules. The software facilitates collaboration across teams and projects through features like email reminders and project dashboards, enhancing productivity and ensuring everyone stays on the same page. With its customizable nature, Asana adapts to the specific requirements of each team and department, enabling personalized experiences and improved workflow efficiency. Furthermore, Asana's calendar feature helps teams assign and track deadlines, ensuring everyone stays on track and meets project milestones. Overall, Asana's intuitive interface and user-friendly design have led to high adoption rates among users in various departments and industries. Whether it's managing marketing projects, coordinating client work, tracking developer tasks, or facilitating cross-functional collaboration, Asana proves to be an indispensable tool for staying organized and meeting deadlines.
Asana solves our concerns related to project tracking. It helps us document project plans, track their progress on daily basis and keeps relevant colleagues in loop. We are able to view timelines in interactive charts that help us analyze our management on a quarterly basis and plan ways to bring in more efficiency.
Pros
Asana allows users to document entire project at one place. This includes documentation, daily progress, adding relevant resources.
Asana also allows people managers to analyze the overall efficiency of the direct reportees by viewing the project details in interactive manner.
Asana also provides tool for forms that helps us create surveys or gather required info in an easy way.
Cons
Asana can provide a more easy way to link hierarchical tasks, projects and their dependencies.
Asana can provide more integrations for tools like Microsoft tools. This would come in handy for organizations running completely on Microsoft stack.
Asana can also provide features to import documents from other softwares.
Likelihood to Recommend
Asana is well suited to track projects during collaboration with both technical and non technical teams where there are a ton of tasks with dependencies. It is very useful in tracking bigger projects that span for more than a month to view the entire life cycle of the project. For small projects as well Asana provides features to track progress.
VU
Verified User
Engineer in Engineering (Computer Software company, 501-1000 employees)
We use Asana pretty extensively throughout our organization. It's used by the Product & Engineering team to manage our bi-weekly sprints along with backlog projects for each of our sites. The Finance/ HR team uses templated projects for onboarding & offboarding employees. The marketing & design teams use it to coordinate for client projects.
The best thing about Asana is just how quickly and eagerly everyone was to start using it. It required almost no formal training because it's so intuitive and as a result has a MUCH higher adoption rate than with our previous solution (Wrike).
Pros
Easy to Use / intuitive.
Powerful task management features.
Self service/ training for teams to adopt.
Cons
Reporting is simplistic.
Doesn't "chase" users to complete items like some PM solutions.
Projects don't auto-archive.
Likelihood to Recommend
Asana is perfect for small businesses/ teams that have outgrown project management tracking via spreadsheets but don't have the overhead to be able to have dedicated full-time PMs just entering items in JIRA or other overly complex project management solutions. It simply "works," but as your team gets more sophisticated you can stay within Asana as it has all of the complexity of a full-featured tool (task hierarchy, pre-requisites, blocking tasks, resource availability, etc).
VU
Verified User
Director in Engineering (Computer Software company, 11-50 employees)
It's an excellent tool for organized and timely workflow. It allows tasks to be carried out calmly and fluently. With this platform, you do not miss any due dates. The sharing of files and documents within the platform saves a lot of time and what I liked most is the independence of tasks for each member of the group.
Pros
everything is web-based, so it does not take any space on your system.
The user interface is very friendly and helps people not have to guess where the important options are.
The sharing of files and documents within the platform saves a lot of time.
Cons
It is necessary to update your service plan, and that costs money if you have a big organization.
price is unfair for few users, also.
Likelihood to Recommend
In the beginning, I already said Asana is the definitive solution for teamwork. This program adapts very well to the needs of the group, making it easy to share files without having to use the company's email. All together we work better by assigning ourselves tasks and sub-tasks and setting the time to do them. Things get more relaxed.
Asana is being used across the whole organization for all project management. We use it to track tasks, manage bug fixing for technical products, and stay on track to ensure no task is forgotten about, big or small. Our team has used Asana every day since our company was opened in 2015.
Pros
Keeping track of small tasks, both personal and professional
Creating ad-hoc reminders extremely quickly
Keeping on top of due dates
Cons
More structure for bug fixing, as seen with JIRA
More features in the free version
Likelihood to Recommend
Asana is great for any project management professional that wants to get their team up and running with task tracking within a few days. It's extremely simple to use relative to other alternatives.
VU
Verified User
C-Level Executive in Engineering (Computer Software company, 1-10 employees)
We start the lifecycle of the product using Asana, Designers are assigned tasks to create wireframes and minimal designs which are uploaded and linked to the group with checkboxes. This is then passed on to following teams, and the process continues until testing.
Pros
Ability to integrate bitbucket.
Commits on one place can reflect here.
Ability to let the whole team know what page other developers are on.
Letting the management know how the deadline is approached, and what are the areas where things got stuck, the reasons, and rectification for next release
Cons
Pricing for smaller businessess
The starting package can have more number of minimum users.
Integration with UI tools like Zeplin, sketch, and terminal can be added.
Likelihood to Recommend
Well suited - For smaller products, while designing an MVP.
Less appropriate - Bigger product with too many members.
Asana is used by our organization to keep track of tasks and to manage product features to be implemented in the software. It is also used to assign tasks to other people and maintain a monthly task calendar. It is used across the whole organization. It solves the business program of managing people and the product at the same time i.e. project management.
Pros
Asana does organizing and keeping track of tasks really well. It has smart views which allow you to see and customize a smart view for tasks such as recently completed, sort by deadline, sort by assignee etc.
Asana does a good job of allowing people to collaborate. The fact that I can comment and ask question on other people's task is very helpful to me. This removes the need of multiple emails in a way that everyone in the organization or part of the team can see it. Being able to add attachment is also really helpful.
Asana does an incredible job of setting privacy and securing my tasks such that tasks in one team of the organization cannot be viewed by others. I can decide to make it publis or private. This is very useful as it allows me to keep tasks secure and effective at the same time.
Cons
I hate that Asana does not have time keeping functionality inbuilt. I use Asana with lot of contractors and I would love if there was a time keeping function.
Asana sends me a lot of notifications. Sometimes it is super helpful but often I opt out of notifications. I would love to see if Asana can optimize or change the notification frequency in a unique way.
Asana does not allow me to chat if the other user or team members are online. I would love to have that feature instead of just commenting.
Likelihood to Recommend
Asana is very well suited if you want a lighter project management tool with high user - friendliness. It is less suited if you want something super advanced. For example, if you want to create burn rate, calculate velocity, or create agile or waterfall graphs. A key question to ask is : do you want a highly advanced project management tool with steeper learning curve or you can manage with lighter one for now?
VU
Verified User
Engineer in Engineering (Computer Software company, 1-10 employees)
We use Asana at Tribal Method to manage the development of Windows Phone applications. We start by brainstorming tasks and entering them in our workspace, and grouping the tasks and sorting them by the date the tasks is due. We then assign which team members are responsible for completing that tasks, where they "own" the tasks and manage the discussions from other team members within that task. The greatest thing about Asana is it's ease of use, and simple learning curve because it's easier to get people on board Asana when working on a project.
Pros
It's extremely user friendly and easy to learn, due to it's simplicity and intuitive layouts. It's simple and clean.
You can have your emails forwarded to Asana, where it will show up as a task, to be checked once completed, after which it will be sent to the archive.
Asana is constantly coming up with new ways to add value to the program. They have frequent updates on their blog to keep users in formed.
One of the best things about Asana is the inclusion of apps. For example, there is a Gantt chart that is now integrated for Asana
Cons
The inbox should be revamped to include a communal email system, such as various forums you may find online. It can be a place on the dashboard where people can post questions, or urgent messages for everyone in the workspace to see.
Likelihood to Recommend
Asana seems especially useful for anything requiring collaboration on a project, whether that be in a business environment for software development, or a group of students who may occasionally collaborate remotely for a school project.
Keeping track of priorities and statuses of many projects. this helps with scheduling and reassigning people to higher priority tasks. I like how its online and everyone can access it at anytime. previously the program manager used an excel sheet on a server page. and it was terrible because only one can edit at a time.
Pros
mostly intuitive
clean look
tracks well
server hasnt failed us yet.
Cons
more complicated tasks to setup, like confirmation that it is really done, with restrictions
Asana is used as the main backlog system of record, task management and collaboration repository. Questions about features, feature capture and question resolution all reside within Asana. Automated task notification, deadline management and reporting all occur within Asana for us. It's used across the organization as we have no office and are small.
Pros
Manage tasks on a project level. Manage stories on a feature level.
Sprint management is very easy. I can organize a sprint quickly from the backlog and have a good understanding of what's being done and by whom.
Cons
A timeline feature would be huge for enterprise reporting. If you think about viewing a project, it's not just its sprint planning and task management that people want visibility to. It's, what happened and when over the life of the project. Having a timeline with a milestone-level view would help Asana gain traction in the enterprise.
A forecasting tool of delivery is a killer feature (remember killer apps?) for managers. Based on the delivery schedule for the past 50% of the project, we have X% confidence we're on track for final delivery. Now, some of this goes against agile principles but at the same time, so to people, projects and organizations.
Likelihood to Recommend
well suited: teams of 1-10, agile development process and good tools to integrate with (github etc.). less appropriate: enterprise teams of 11+ with no agile experience, waterfall process (or variant), with antiquated toolsets (Excel, MS Project etc.)