#1 most frequent
United States of America
76.0%491 installations of 646
What is Agiloft?
Agiloft offers contract lifecycle management (CLM) software, connecting contractual commitments to real business outcomes using its Data-first Agreement Platform (DAP). With contract data as the foundation, customers can collaboratively reach agreement and leverage contract visibility.
Categories & Use Cases
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Screenshot of Agiloft dashboards that provide access to data and insights
Top Performing Features
Contract templates
Allows users to set up templates or templatize old contracts in order to make new contract creation easier and more consistent.
Category average: 8.4
Contract sharing
Users can easily and securely share contracts with internal users and external users. Contracts are accessible.
Category average: 8.2
Contract editing
Contracts can go through multiple drafts and revisions; the software supports multiple versions and version comparison.
Category average: 8.7
Areas for Improvement
Contract creation
Includes a document generator and tools for creating new contracts.
Category average: 8.8
Guided logic
Automated questions (based on company policies and the circumstances of the deal) help with the contract authoring process; this is an example of partial automation.
Category average: 7
Compliance check
Users can define and enforce complex business rules related to compliance regulations; helps automate or partially automate contract compliance check.
Category average: 7.8
Who Buys & Uses Agiloft
#2 most frequent
United Kingdom of Great Britain and Northern Ireland
4.5%29 installations of 646
#3 most frequent
Canada
4.2%27 installations of 646
Agiloft - Great Tool for the Price
Use Cases and Deployment Scope
Agiloft is used as our contract repository and lifecycle management tool. When a recruiter requests a new employment agreement, they complete a form in Agiloft which then populates and creates a print template from the information in the form. We then review and send the generated template to the employee for approval. Once approved, Agiloft sends the agreement through DocuSign for electronic signature. All contracts an related amendments are stored in Agiloft where they can be searched and reports ran on the data.
Pros
- Agiloft gathers and stores data very well
- Reports are easy to create and run
- Agiloft integrates with other products well
- Agiloft automates emails to other departments with relevant information as status changes.
Cons
- We store amendments to our employment agreements and Agiloft does not data stack the changes into one record for easy review
- Once an agreement reaches the start date, Agiloft often fails to move agreement to active status
Return on Investment
- We are able to generate and review a contract in 10 minutes and this previoulsy took about an hour
- We are able to perform searches and reports that we were not able to do before
- Eliminated the need for a second paralegal to review the first paralegal draft thus saving a lot of time
- Eliminated administrative steps for distribution of executed contracts to other departments
Usability
Other Software Used
Smartsheet, DocuSign
Agiloft is flexible, inexpensive and right for you!
Pros
- Categorizing data based on your specific business needs.
- Comparing documents and identifying risk.
- Workflow management and visibility into state of things.
Cons
- Reporting ( I would love to see Power BI integration).
- Easier to design End User Portal.
Return on Investment
- Better ability to find the contract you are looking for.
- Broke even within 8 months of switching to Agiloft even with implementation fees.
- Document compare saves time and mistakes.
Alternatives Considered
Conga Contracts (formerly Novatus)
Other Software Used
Microsoft Power BI, Qlik Sense, Microsoft Teams
You're search is over, stop shopping, this is what you have been looking for!
Use Cases and Deployment Scope
We use it differently today than we did originally. But it is used to communicate to our stakeholders' project status as well as a knowledgebase for all related docs, etc. It has become our trademark in the marketplace for people to receive communications that have a consistent format. We feed it with reports from a field reporting tool and it aggregates them and sends them out. This platform allows us to perform a lot of tasks with less resources.
Pros
- Ease of use and customization
- Reliable - Never goes down
- Agiloft Support
- Versatility
Cons
- Reporting - If reporting is important, you may consider another platform like Tableau which can be fed from Agiloft
- Sorry, just reporting
Return on Investment
- Stakeholders - They want status updates - we actually get business because they like our reporting, big ROI
- It's not a negative impact, but we have gone down "rabbit holes" trying to make it work for applications where it isn't really suited because it is a great platform...understand its limitations
- ROI - The platform sends out a lot of communications, we would have to add staff to maintain
Alternatives Considered
Intellect 8 BPM
Other Software Used
Microsoft Project, Tableau Online
Usability
Manage Contracts with Increase Efficiency and Compliance
Use Cases and Deployment Scope
This system is being used across the whole organization; however, the Legal department is the main user. We have not yet rolled this out completely, as we are still fine-tuning it as we receive feedback from our core users. The goal is to use this system to manage both internal and 3rd party contracts across every department. Our current method is manual, meaning all drafting, reviews, approvals, and tracking are done by hand, through Microsoft Office, or via email for each agreement. We are hoping that Agiloft will reduce the turn around time for each contract and give us a simpler way to track the initiation of contracts through to expiry. Much of this we have already experienced through system testing. This should also allow us to get closer to a paperless system.
Pros
- Customization of print template request forms: The customization of the request forms that are used to fill the blank fields in our contract templates is simply amazing. They don't only pull simple information like dates or financials but can be built in the back end to operate around rules. For example, We have a rule set up that a territory can't be selected for a given agreement if that territory is already in use. Before this we would have to manually search a list of all territories and whether they are exclusively used.
- Tracking Function: This system allows us to track our contracts using any data we deem necessary. We can track by expiry, contract amount, contract type, territory, contract requester, etc. We can also create saved searches for particular contract data sets that we use frequently. These can also be very easily used to generate charts or graphs which allow us to see our rate of compliance and much more. This a functionality that we did not have when we tracked everything using one big excel spreadsheet, which had to be updated manually.
- Employee/User Management: Agiloft allows us to manage our employees' ability to interact with the system. In our organization, some groups need more access than others. Some need to be able to view our contracts, and some need to participate in negotiations, approvals, signing, etc. This allows us to create groups which we can organize our employees into and restrict or enable access where necessary. Before Agiloft we would have to send contracts to employees via email upon request. Now they can search for themselves, which is much more efficient.
Cons
- It would be nice if there were a way to upload an executed agreement and have the system pull the details into the contract record.
- Maybe having a "themes" option so that individual users could pick a color scheme/layout that worked best for them.
- Having a Chat feature could be helpful instead of sending internal emails.
Return on Investment
- Increased employee efficiency is by far the most noticeable impact. Contract generation time has been cut in half, if not more because the required fields on the request form eliminate the endless back and forth vial email.
- Increased Compliance Rate: Departments can now only obtain legal approval through Agiloft, which drastically reduces the number of contracts signed without legal review.
- One short term negative impact is training all employees on the system. This is time-consuming and sometimes met with hesitation by staff. But long term this increases efficiency across the board.
Alternatives Considered
Thomson Reuters ProLaw
Other Software Used
Thomson Reuters ProLaw, Adobe Acrobat DC
Software that scales and does its job really well
Use Cases and Deployment Scope
We use the Agiloft Contract Lifecycle Management for managing the contracts with vendors. We also use to renew them as soon as possible to allow for the highest number of discounts. The main business problem resolved by the software is replacing paper documentation. Another one would be replacing the Excel and Doc sheets. It has become significantly easier for new employees to understand the way the contracts work compared to having folders of contracts. During Covid, where "emergency situations" became more commonplace, regular changes in contracts are only possible through software like this one.
Pros
- Time management for the contracts.
- Quickly reviewing/editing contracts.
- Speed of new contract creations.
- Categorizing the contracts.
Cons
- I am not a fan of the color scheme.
- Many unnecessary integrations (Alexa).
- Logging details about contracts should be easier to customize.
Return on Investment
- It became easier to maintain contracts and not forget deadlines for renewal.
- In IT, we have not had any automatic contract renewals on worse terms.
- Onboarding employees to show the way contracts work became easier.
- Creating invoices in ERP became easier.
Alternatives Considered
SPS Commerce Fulfillment and Ironclad
Other Software Used
Microsoft 365 (formerly Office 365), SPS Commerce Fulfillment, Microsoft Dynamics 365 (formerly Microsoft Dynamics CRM)
