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    Overview
    ProductRatingMost Used ByProduct SummaryStarting Price

    Ideagen Collaboration Portal

    Score9.1 out of 10
    N/AIdeagen Collaboration Portal , formerly Huddle is Ideagen’s tool supporting teams' work by enabling them to store, share and work on content.

    $10

    per user/per month

    Zoho Mail

    Score9.3 out of 10
    N/AZoho offers their business email suite, which includes Calendar, Tasks, Notes, and Contacts bundled with an inbox.

    $1

    per user/per month

    Pricing
    Ideagen Collaboration PortalZoho Mail
    Editions & Modules
    Huddle
    $10
    per user/per month
    Huddle Plus
    Contact sales team
    Huddle Premier
    Contact sales team
    Mail Lite
    $1
    per user/per month
    Workplace
    $3
    per user/per month
    Mail Premium
    $4
    per user/per month
    Offerings
    Pricing Offerings
    Ideagen Collaboration PortalZoho Mail
    Free Trial
    YesYes
    Free/Freemium Version
    NoYes
    Premium Consulting/Integration Services
    NoYes
    Entry-level Setup FeeNo setup feeNo setup fee
    Additional Details——
    More Pricing Information
    Community Pulse
    Ideagen Collaboration PortalZoho Mail
    Considered Both Products
    Ideagen
    No answer on this topic
    Zoho
    No answer on this topic
    Key User Insights
    Would buy again
    No answers on this topic
    80%
    Would buy again
    4 Answers
    Delivers good value for the price
    No answers on this topic
    80%
    Delivers good value for the price
    4 Answers
    Happy with the feature set
    No answers on this topic
    80%
    Happy with the feature set
    4 Answers
    Lived up to sales and marketing promises
    No answers on this topic
    60%
    Lived up to sales and marketing promises
    3 Answers
    Implementation went as expected
    No answers on this topic
    100%
    Implementation went as expected
    5 Answers
    Features
    Ideagen Collaboration PortalZoho Mail
    Project Management
    Comparison of Project Management features of Ideagen Collaboration Portal and Zoho Mail
    Feature
    Ideagen Collaboration Portal
    7.2
    6 Ratings
    6% below category average
    Zoho Mail
    -
    Ratings
    Task Management9.16 Ratings00 Ratings
    Gantt Charts9.01 Ratings00 Ratings
    Scheduling4.53 Ratings00 Ratings
    Workflow Automation4.52 Ratings00 Ratings
    Mobile Access6.46 Ratings00 Ratings
    Search6.56 Ratings00 Ratings
    Visual planning tools10.01 Ratings00 Ratings
    Communication
    Comparison of Communication features of Ideagen Collaboration Portal and Zoho Mail
    Feature
    Ideagen Collaboration Portal
    8.8
    5 Ratings
    11% above category average
    Zoho Mail
    -
    Ratings
    Chat10.03 Ratings00 Ratings
    Notifications4.54 Ratings00 Ratings
    Discussions9.03 Ratings00 Ratings
    Surveys9.01 Ratings00 Ratings
    Internal knowledgebase10.04 Ratings00 Ratings
    Integrates with GoToMeeting9.01 Ratings00 Ratings
    Integrates with Gmail and Google Hangouts10.01 Ratings00 Ratings
    Integrates with Outlook9.02 Ratings00 Ratings
    File Sharing & Management
    Comparison of File Sharing & Management features of Ideagen Collaboration Portal and Zoho Mail
    Feature
    Ideagen Collaboration Portal
    7.6
    6 Ratings
    3% below category average
    Zoho Mail
    -
    Ratings
    Versioning9.16 Ratings00 Ratings
    Video files7.35 Ratings00 Ratings
    Audio files6.45 Ratings00 Ratings
    Document collaboration6.56 Ratings00 Ratings
    Access control6.56 Ratings00 Ratings
    Advanced security features10.05 Ratings00 Ratings
    Integrates with Google Drive8.01 Ratings00 Ratings
    Device sync7.34 Ratings00 Ratings
    Secure Email Gateway
    Comparison of Secure Email Gateway features of Ideagen Collaboration Portal and Zoho Mail
    Feature
    Ideagen Collaboration Portal
    -
    Ratings
    Zoho Mail
    8.1
    5 Ratings
    3% below category average
    Anti-malware00 Ratings8.25 Ratings
    Customizability00 Ratings8.35 Ratings
    Data Loss Protection00 Ratings8.04 Ratings
    Threat Detection00 Ratings8.04 Ratings
    Sandboxing00 Ratings6.53 Ratings
    End-to-End Encryption00 Ratings8.35 Ratings
    Management Tools00 Ratings9.05 Ratings
    Best Alternatives
    Ideagen Collaboration PortalZoho Mail
    Small Businesses
    Flock
    Score9.1 out of 10
    Barracuda Email Protection
    Score10 out of 10
    Medium-sized Companies
    Microsoft Viva Engage
    Score7.9 out of 10
    Avanan
    Score9.4 out of 10
    Enterprises
    Google Keep
    Score9.9 out of 10
    Avanan
    Score9.4 out of 10
    All AlternativesView all alternativesView all alternatives
    User Ratings
    Ideagen Collaboration PortalZoho Mail
    Likelihood to Recommend
    9.1
    (6 ratings)
    6.5
    (5 ratings)
    Usability
    8.2
    (1 ratings)
    -
    (0 ratings)
    Support Rating
    -
    (0 ratings)
    9.0
    (1 ratings)
    User Testimonials
    Ideagen Collaboration PortalZoho Mail
    Likelihood to Recommend
    Ideagen
    If you are sharing private information like contracts for designs and designs that aren't meant to be shared only with one client, the platform is very secure
    Incentivized
    Read full review
    Zoho
    If you don't have a huge budget and want something that works with minor quirks here and there then Zoho Mail is definitely something you should look into. For half the price of Google G Suite or Office account you get 5GB of storage per user and can send up to 25MB emails without restrictions. Great for small businesses in my opinion. I have had some issues with their spam filter, but we use SpamTitan and just shut off the one that comes with Zoho Mail. Zoho's spam filter isn't horrible but you should definitely use something in addition or instead of what comes with Zoho.
    Incentivized
    Read full review
    Pros
    Ideagen
    • Huddle allows users to use the native document file types. For example, Word files are still in a Word, not a "Huddle" file version.
    • Huddle workspaces are invitation-only. If someone should not be in the workspace, they will not be invited and provided access to the documents. Or, they can be removed from the workspace if needed.
    • Communication about documents is located with the documents in a discussion thread under the document preview. Thus, email inbox clutter can be limited.
    Incentivized
    Read full review
    Zoho
    • I really like that there is a free version in which a single user can be created. It is really useful because it allows you to evaluate each characteristic of the service without having to buy it.
    • I also really like the visual aspect of the inbox, which is partially customizable. Because you can make small changes such as changing the color, the language, and among other things.
    Incentivized
    Read full review
    Cons
    Ideagen
    • The desktop app is occasionally unreliable and it is never easy to get to the bottom of it with the tech support people...
    • Tasks are virtually useless as they have no context. We want tasks to be against documents so we can make our workflow more formal but they are not, so we don't use them. A reimplementation of to do and calendar facilities with files/documents as the context would make a huge difference to us.
    • The Huddle Office plugins are a great idea, but they cause us far too many Word and Excel crashes so we have to turn them off.
    Incentivized
    Read full review
    Zoho
    • It does allow for notifications for various things, but I am not sure where to turn them all off
    • It only counts to 9 the unread email alert, then says 9+
    • Overall I don't think there is much they need to work on.
    Incentivized
    Read full review
    Usability
    Ideagen
    Huddle is very easy to use whether you are a new user or you have used it for years, it is an incredibly intuitive system that is so simple to teach to new users, the lock feature prevents important documents from being edited accidentally, while the edit features allow for true collaborative working
    Incentivized
    Read full review
    Zoho
    It is very easy to use and does all you need. It sends newsletters to their own folder. A notification folder for more important things. The Spam folder collect the right amount of spam emails
    Incentivized
    Read full review
    Support Rating
    Ideagen
    No answers on this topic
    Zoho
    I have spoken with Zoho several times and their support is always friendly and helpful. I have always been asked for security pins and codes when seeking assistance which helps me to feel my accounts are secure and I have never had to wait on hold to speak with someone for more than 5 minutes. They always seem to have someone available to help. If you call asking for instructions on how to do something they gladly walk you through the process and if you just need something done and don't have time to do it yourself they will happily customize whatever you need without you having to spend all day with it.
    Incentivized
    Read full review
    Alternatives Considered
    Ideagen
    We liked how simple it was to use. And the feature set it offered was more in line with our needs than the alternatives we looked at
    Incentivized
    Read full review
    Zoho
    Zoho is free. Also, there is no need for a separate IT guy for creating mail, or if any issues come you don't have to find anyone anyone can check and fix all issues from their super admin panel. Zoho overview is much better than outlook and its appearance of getting mail popup and functionality is better than outlook. My friend suggested for this and also after using I have referred my friend
    Read full review
    Return on Investment
    Ideagen
    • This has made it a lot easier for remote workers to access important documents without needing to use the VPN at home (which does not always work).
    • It clearly shows who updated the last document and when so it is clear who you need to ask if you have questions or something.
    • We have used it in client settings, so this saves money as we do not need to request a separate client laptop or VPN token.
    Incentivized
    Read full review
    Zoho
    • It has a direct impact on the commercial communications of the company since with this application we send the economic proposals for services.
    • Thanks to the fact that we can configure our corporate domain and a signature, we show a corporate professional image.
    • Allows you to manage and store internal and external communications
    Incentivized
    Read full review
    ScreenShots

    Ideagen Collaboration Portal Screenshots

    Screenshot of Document collaborationScreenshot of Document approval trackingScreenshot of Mobile apps that support remote productivityScreenshot of Android & iOS apps to stay connected while on the moveScreenshot of Huddle Overview

    Zoho Mail Screenshots

    Screenshot of All in one viewScreenshot of CalendarScreenshot of TaskScreenshot of NotesScreenshot of Contact managementScreenshot of Instant Chat