GoVida vs. PowerDMS by NEOGOV

GoVida has many options to choose from, so the user has a lot of freedom and variety for improving their health habits. The main function is step-tracking. This function comes with multiple challenges (individual and team-challenges) that motivate the user to complete their daily step count. The application also has a "Mind" section. I find that this is quite an original feature that separates GoVida from other step trackers and elevates it [as] a wellness application. The "Mind" section has a variety of audio sessions that are helpful for meditation, mindfulness, and overall psychological wellbeing. Lately, GoVida added an Emotion tracker where users are able to rate their daily emotional wellbeing. The ratings are anonymous. With this feature, we are able to see the overall employee emotional wellbeing and make institution-wide improvements based on that. Lastly, GoVida offers a leaderboard. At our particular university, we have quite a few employees that are motivated by competition, so even though GoVida aims for a holistic approach toward wellness, we are happy that it also gives the option to compete [with] those who need it.

Getting 100% signature compliance on policy updates used to take months but since automating out policy management updates in PowerDMS, we can get 100% compliance in as little as 2 weeks. Internal requests for things such as training, purchases, etc used to be pushed up the chain of command via a paper copy and would often get misplaced or lost in a full mailbox. Using PowerDMS to automate those requests put the power back in the requester's hands and increased transparency and accountability across the organization.

Incentivized

• Keeps me moving.
• Helps with listening to Mind Tracker.
• GoVida Points go towards redeeming and charity.
• Easy to use.
• Tracks my steps.

• PDMS is extremely user-friendly from both the administrator aspect and the user.
• The workflow process is awesome and easy to set up.
• PDMS's support team is barred none. We've never had issues with reaching out to find a simple solution to our challenges.

• The mental well-being content is good but I'd like to see more of it
• I'd like to see more functionality that helps the interaction with other colleagues during the challenges. We use Whatsapp at the moment which is ok but would be good if it was wrapped into the app

• The Workflow process in PowerDMS is not as easy to grasp as some of the other concepts and requires a little more explaination, especially for non-administrative background users.
• Users are unable to view the steps in a Workflow template in order to determine which Workflow would work best for their needs when routing documents.
• It would be great to have multiple message options for past due inbox notifications in addition to the options for past due tasks to encourage users to go to their inbox to review their messages.

Incentivized

I have had nothing but positive experiences with PowerDMS from day one. If we ever run into a situation we are unsure of, PowerDMS support has ALWAYS been able to answer us basically immediately. I really love that they are constantly seeking to improve and expand.

While not necessarily user-intuitive, with a small amount of dedication to training and learning how the system functions, it becomes very usable. I would say that the usability scale is quite user-dependent. For a standard user that just needs to review and sign documents, it is very easily used. On the other end, management does a bit more of a learning curve.

Never had an issue with PowerDMS not being available. Speed is an issue from time to time

We use PowerDMS in the cloud so our performance might be different from other users who use on-premise. The program has always been up with very minimal downtime and always seems responsive and snappy when navigating the UI and searching documents. We don't currently have any integrations with other software.

I just wish we had some in-state support. The contacts I have had with customer support have been great. Awesome communication, problem-solving, and support. I have talked to and met Stephanie Williams (CSA for Power DMS) at the most recent Entrust conference. She was professional and devoted time to addressing our agency needs.

In-person training works really well.

Online training works well and keeps from having to have classroom training

Implementation of PowerDMS was near seamless. The product was able to input existing policies and procedures within a few hours, which helped to lay the foundation for future use. Having PowerDMS on-boarding readily available was also a huge benefit.

We worked with the CEO of GoVida as a pilot business and loved the platform so we signed up.

Our previous document product was Image Silo. It was a stable-enough product, but was strictly an indexed filing system. PowerDMS goes well beyond indexing (which it does very well) and provides countless more features and functions as described above. I would describe the difference between our previous product and PowerDMS like the difference between the library and the Internet. Both contain information, but on is limited, while the other has it all.

Because of features and functions.

• It has helped alot of us exercise more by walking or running to earn points from steps.

• Created efficient processes for approving document revision
• Migrated what originally was a paper system to electronic
• Accessible for any employee by logging in, employees do not have to seek out policy and procedure binders, and updated documents can be automatically sent to inboxes when updated.

Incentivized