Our company uses Trello for our onboarding process. We have found that this platform helps give new hires a better sense of direction and is able to track progress. They find it useful to be able to check off tasks as they go.
Pros
Organization of tasks
Timeframes
Customization
Cons
Needs more advanced project management functions.
More flexibility with dates/due dates
Shareability
Likelihood to Recommend
Trello is well suited for onboarding positions primarily in an office setting. However, there could be some struggle for someone who is coming onboard in a warehouse setting that lacks computer skills.
To organise the whole team, structure sprints and add information about open jobs.
Pros
Good workflow organisation
Good integration with other apps and software
good for long distance/remote collaboration
Cons
Better alerts for when 'offline'
more succinct email notifications
Ai integration
Likelihood to Recommend
From personal organisation to large and complex teams working together. I have suggested Trello as a solution in multiple companies that I have worked for and it has always been easy to set up, teach and use. I like that it grows with the project too - just delving into the automations and integrations within a larger workplace and pleasantly surprised at how easy it is to achieve.
We use Trello to manage our "To Do" lists. We are a virtual company, so we have always worked remotely and have sometimes found it challenging to be on the same page when it comes to our collective tasks. Trello allows us to keep those tasks in view of the team and allows for the visibility needed to keep those tasks moving along.
Pros
Manage "To Do's"
Keep Track of Lists
Ease of use when moving cards and changing up tasks
Cons
Free version can be limited for a larger group, so you may need to upgrade to the paid version
Great for smaller tasks, but can be cumbersome for larger tasks
Likelihood to Recommend
I think Trello is a great free software to organize your "To Do" list. It allows a team to all be on the same page, even if that team is spread out in different offices, homes, and time zones. It is a great tool for a manager to see visibility into what their team is working on. It does not work as well with some of your bigger projects, but is perfect for those smaller tasks.
VU
Verified User
Director in Corporate (Biotechnology company, 11-50 employees)
We use it primarily to manage our engineer to order design and customer approval workflow. It is used by people across the organization. It has helped to provide easy and quick visibility to the status of the workflow. Prior to Trello, we had several unsuccessful tools trying to perform this function.
Pros
Visually represent project workflow status.
Track tasks that need to be completed along with the people assigned to complete those tasks.
So easy to use and accessible that compliance is high.
Cons
Yet another cloud service with a subscription, and login to manage for users
Does provide easy executive reporting
Likelihood to Recommend
Great for simple project collaboration tasks with somewhat tech savvy users. Really easy to set up and manage work flows and projects. Less useful where a structured project plan with regular reporting is required. Free version has tons of features so if you are less concerned with locking everything down, it is an easy and quick solution. Paid version adds many admin features, but comes with the overhead of maintaining it.
VU
Verified User
Executive in Manufacturing (Electrical/Electronic Manufacturing company, 51-200 employees)
Trello is used solely by our ESP, and so was used by our Email Marketing team as a means to track new projects and have a visual without needing a fully stacked project management tool.
Pros
It's easy to create a board (or multiple boards) with unique fields to be able to track where a request is at any given moment.
The initial set up of a task is very simple with a description, a list of to-dos, a due date, an attachment options.
It's visually appealing, with color coding and notifications when a task is due or past due.
Cons
We moved away from Trello because we couldn't create subtasks with due dates.
There is no way to create dependency.
There aren't many other views available, such as the Calendar, or by Member.
Likelihood to Recommend
Trello is a simple tool that can be used for small teams, but is difficult when managing major projects. The changes that need to be made within a project are all manual and more time can be spent on moving details around than work of the actual tasks. Trello is great for communication across members on a board, and has a good visual representation of all tasks. Trello is not a good option to replace a JIRA or Asana as the capabilities are not nearly as robust. We moved to ClickUp as an in between option.
Some people in our organization use Trello, and most users are happy to use it as their primary method to plan projects and smaller tasks. For my small Digital Media department (2 persons) we use it to store all tasks and ongoing projects. This way we keep track of anything, and can let our manager know what's ongoing.
Pros
Easy color categorization of the "Cards" (which can represent anything from projects to tasks)
Ease of use overall - you can divide work into columns and move it from column to column depending on status
You can create multiple boards, which are spaces to store tasks (for different work contexts, or even private boards)
You can easily share boards with another person
You can easily assign tasks (Cards) to persons
You can store information in cards, like files and short format text
Cons
Allow tables as content for comment or description in Cards
Assign priority to certain cards (easy for sorting)
Create an open invite link for others to join/view the Trello board, without edit rights (so people don't need to install/use Trello if they want a quick glance on what's going on)
Likelihood to Recommend
It's great for easy collaboration between colleagues, but only for smaller teams. If we were to launch this in a bigger team, the board will be a mess as too many people will make edits and it's hard to keep track of everything. We use it during weekly standups and it's particularly useful for these instances, where some tasks that are not "on paper" yet can be written down in our weekly to do list.
Presently, we use Trello as a kanban card management system across distributed teams. This helps us to understand the current state of work being done, limit work in progress, manage blockages, and delineate completed work. It's built in sharing makes it ideal for sharing across international teams, as all members have visibility and access into the work cards at all times.
Pros
Flexibility of Cards - can add links, pictures, attachments, etc.
Built in sharing enables multiple users to collaborate on a board at a time.
Customizable - it's very easy for me to customize the look and format of my cards to make it easy to identify work that needs to get done.
Cons
Aging - Trello offers an aging functionality that lets you identify old cards, but it's not granular enough to be useful. In short order, old cards all look old.
Color coding - Trello offers color coding, but not enough unique colors to make many labels of distinct colors.
Export - Trello does offer export, but not in a user-friendly format. I'd like a CSV export so I can easily manipulate my card data from time to time.
Likelihood to Recommend
Trello is excellent for kanban style management of tasks. It allows for multiple users to be assigned to a task, enabling a team to "swarm" on a card. While it does not enforce any work in progress (WIP) rules, if you're using sensible rules, you can easily see how much work is in progress at any given time. Trello wouldn't be a suitable tool for a full scrum implementation - the board would simply get too busy with an extensive backlog list, current and future sprints, and no concepts of hierarchy amongst the cards.
VU
Verified User
Engineer in Research & Development (Pharmaceuticals company, 5001-10,000 employees)
It's used across two departments that were having a hard time knowing what the other department was doing and the impact their jobs had on each other. Implementing Trello to have a list between departments keeps both sides accountable and knowledgeable for the companies good.
Pros
Multiple task lists up at once.
Multiple ways to provide and assign tasks, well organized.
Freedom to build a workflow that best fits your team.
Cons
Personally, I don't need the pats on the back, power-ups, cute stickers, etc.
I wish the UI was a bit easier.
It would be nice to see how it's used with other companies to see how it can be developed more in our business.
Likelihood to Recommend
It has definitely helped keep all items on top of my mind. Knowing everyone can see each other's lists helps with accountability. However, it is a task-oriented program, not a full project management application. It has its place within our organization.
VU
Verified User
Manager in Marketing (Consumer Goods company, 51-200 employees)
I use Trello to have a better control and management for my business of the day. I can remember and effectively organize the problems and tasks of the company without needing to have a piece of paper in front of me all day long.
Pros
I adore its didactic form by which you can create and organize the tasks you need to remember. Its easy handling is what stands out because it is very intuitive.
It does not require many procedures or capacities in the computer because you can work it from the web without having to download extra files.
It is very editable and customizable in addition to being very useful for your daily tasks.
Cons
I do not like the function of the calendar with assignment of the task. It takes an expiration date, and if it passes to that date the task is automatically removed even if it hasn't been fulfilled.
When connecting the project as a group, it often limits the members due to the connection.
Likelihood to Recommend
I strongly recommend using this incredible platform where you can solve the organization, processes, and assignment of tasks. With Trello you will not need to have your sheets or other materials on, just open it from any device with an internet connection and it will work.
Trello is being used across a number of departments in our organization to keep track of deadlines and to-do lists for project work. It is also a means of requesting new features in our database with our tech guy. It allows us the fluidity of project management needed in a start up while also allowing others to see which projects we are up to for our project management.
Pros
To-Do List features make organizing tasks very easy.
The ability to add tags to cards when using boards across multiple departments is key functionality.
The filter feature works extremely well. It is easy to manage cards.
Cons
Trello could use a great intro that shows you all of the great functionality available. It is an easy system but some of the functions are not obvious and members could benefit from a comprehensive tutorial.
Likelihood to Recommend
Trello is key for any employee who has project management work. If you need to keep track of projects and due dates or to-do lists it can function much like a calendar. It is a great way to see what is on your plate to manage expectations at both the management level and associate level so one does not take on too much work.
