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ShareGate

Score8.2 out of 10

18 Reviews and Ratings

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What is ShareGate?

ShareGate is an Microsoft 365 migration and governance platform that focuses on simplicity, boasting over 100,000 IT pros as users.

Categories & Use Cases

Media

Screenshot of the ShareGate migration tool – from migration to content management, it is used to migrate to Microsoft 365, move channels in Teams, and merge tenants.
Screenshot of the Permissions Matrix Report used to validate, monitor and manage permissions for internal and external users. It is also used to audit permissions security without scripting, or update permissions in bulk.
Screenshot of the built-in and custom reports that offer an overview of SharePoint and Teams inventory. They display what exists, and who created it.
Screenshot of the team management interface, used to manage a SharePoint team and communication sites without PowerShell scripts. It is also used to build governance policies, and automatically spot risks, gaps and clutter.
Screenshot of a display of who can do what in the SharePoint environment. From the interface, users can copy and edit permissions in bulk, control and review external sharing and guest access, or delegate control to owners to review, without leaving Teams.
Screenshot of the interface where users can provision their workspaces using templates, with guardrails in place – like minimum owners, blueprint sites, naming conventions, multiple approvers, and privacy level.

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Screenshot of the ShareGate migration tool – from migration to content management, it is used to migrate to Microsoft 365, move channels in Teams, and merge tenants.

Reviews

What users are saying about ShareGate.
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Compact easy to use tool

Incentivized
Sandor MariView profile
IT Developer in Information Technology at Qld Treasury (201-500 employees employees)

Use Cases and Deployment Scope

We use it for content migration between SP farms and reporting. Also used for larger SP 2013 to SP online migration. Also a great tool for running SharePoint administration tasks i.e., checking user's access on SP farm level, or creating permission matrix reports. Also, creating queries based on custom requirements. ShareGate is a very versatile, valuable tool.

Pros

  • Reporting
  • Content migration
  • Job Logs

Cons

  • Error messaging unclear
  • Preserving list item IDs difficult
  • Migrating content types and site columns is difficult with same name
  • Licensing should be less restrictive

Most Important Features

  • Reliability
  • Consistent performamce
  • Reporting
  • Scalability
  • Simplicity
  • Support

Return on Investment

  • Time saving
  • Auditable
  • Performer

Usability

Alternatives Considered

AvePoint DocAve

Other Software Used

Microsoft Visual Studio Code, Microsoft SQL Server, MS SharePoint / SQL

Best SharePoint Migration tool.

Incentivized
Verified User
Vice-President in Information Technology (5001-10,000 employees employees)

Use Cases and Deployment Scope

We use ShareGate to move the contents from SharePoint on-premises to SharePoint online, copy the Nintex workflows associated with SharePoint list/site collection to other site collection repositories, and copy contents from file share to SharePoint online/on-prem site collections.

Pros

  • SharePoint on-prem to online migrations with contents.
  • SharePoint online to online migrations.
  • File share migrations to SharePoint on-prem or online sites.
  • Copy the Nintex workflows to SharePoint online.

Cons

  • Elaborate details about migration errors/warnings.
  • Copy just workflow abilities, especially power automate, Nintex site workflows/list workflows.
  • Modern UI look.

Return on Investment

  • Saved huge time and efforts for SharePoint migrations.
  • Easy deletion of list/library records via Sharegate tool.
  • Effective migration reports.

Usability

Other Software Used

UiPath Automation Platform, Microsoft Power Automate, Power Apps, Nintex

Easier SharePoint/M365 Administration when using ShareGate

Incentivized
Verified User
Professional in Information Technology (5001-10,000 employees employees)

Use Cases and Deployment Scope

We mostly use ShareGate for complex and comprehensive migrations between tenants/sites. But ShareGate is also very usable on a daily basis for more simple administration tasks like copying libraries and (their contents), running reports for audit purposes and removing orphaned users and managing MS Teams (for example: sites without owners). The time you save in comprehension to other tools is worth the money of a ShareGate license!

Pros

  • Migrating Sites and data on harddrives to SharePoint
  • Copying all kinds of SharePoint objects between sites
  • Reports on Orphaned users and other audit requirements

Cons

  • More and better reports
  • Sometimes errors for a migration aren't that clear
  • A more wizard like approach for importing data from a networkdrive would be nice

Return on Investment

  • We save money and time on our migrations by using ShareGate

Usability

Other Software Used

CoPilot

Sharegate is great for Sharepoint Administration and Migration

Incentivized
Matthew KostakView profile
Software Administrator in Information Technology at Accenture Federal Services (10,001+ employees employees)

Use Cases and Deployment Scope

We currently use ShareGate for a number of purposes. The main purpose is migrating SharePoint site collections and content between our environments and within an environment. We also use ShareGate to run permissions matrix reports. We are currently exploring Apricot functions for our Teams purposes, however not at this time do we use this in production. ShareGate Desktop is the tool we use currently. We also love the different reporting features available for site collections. Lastly, we use ShareGate to remove orpaned users each month

Pros

  • Site Collection and content migration
  • Permissions Reporting
  • Content searching

Cons

  • Auditing -connect with MS purview
  • Better reports export for permissions matrix
  • Better user mapping (poll source and destination sites and try to auto map)

Most Important Features

  • Site migration
  • Permissions matrix reports
  • Reports generation for custom needs

Return on Investment

  • Time saved on migrations
  • Improved security of SP sites with permissions reports
  • Version clean up with Sharegate clean up process

Alternatives Considered

BitTitan MigrationWiz

Other Software Used

Microsoft Teams, Microsoft SharePoint, Microsoft 365

Sharegate saves you time,headaches,sleepless nights and bad surprises.

Incentivized
Kevin DornView profile
Senior Collaboration Engineer III in Information Technology at SouthState Bank (5001-10,000 employees employees)

Use Cases and Deployment Scope

Sharegate is used to manage multiple environments both in the cloud and on prem. The reporting makes it simple. The pre-scheduling of migrations is a huge Time Saver. It makes managing multiple environments very easy. My entire team loves it. Their support is top-notch.

Pros

  • Migrations
  • Reporting
  • Day-to-day management
  • Pre-scheduling

Cons

  • I haven't found anything I don't like

Most Important Features

  • Migration
  • Reporting
  • Scheduling
  • Pre test processes

Return on Investment

  • Share gate has saved my colleagues and I hundreds of hours of migration headaches
  • Share Gates reporting tools as an administrator make my job very very simple.
  • The ROI could be measured alone in man hours saved migrating environments. That alone has probably paid for the licensing cost

Alternatives Considered

Nintex Automation Cloud and AvePoint DocAve

Other Software Used

Bamboo

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