OneNote Professional, Scientific, and Technical Services Reviews & Insights

Score8.4 out of 10

927 Reviews and Ratings

Community insights

TrustRadius Insights for OneNote are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

Ease of Cross-Device Switching: Users have appreciated the seamless transitions between devices for project brainstorming and content development. This functionality enables users to work efficiently without disruptions, contributing to a smoother workflow.

Instant Saving and Password Protection: Many users value the instant saving feature and password protection, ensuring secure storage of important information. The combination of these features provides peace of mind regarding data security while streamlining the saving process.

Versatile Media Integration: Reviewers highlight the versatility of adding various media types like graphs, pictures, recordings, and videos for comprehensive idea capture. This diverse range of media options allows users to create dynamic and engaging content within their notes, enhancing creativity and information retention.

OneNote Reviews

21 Reviews

Professional, Scientific, and Technical ServicesLegal Services1Accounting2Information Technology & Services14Marketing & Advertising1Market Research1Computer & Network Security1Photography1

My Software Preferences

Rating: 4 out of 10

Incentivized

May 5, 2023

Use Cases and Deployment Scope

We used it for content development within Teams. Separated out different projects in the tabs etc. it was alright, the only thing that was tricky is that the syncing wasn’t as real time as we would’ve hoped.

Pros

Content Development
Project Brainstorming
Organization

Cons

Syncing issues
More formatting options within it, like Notion has
More variation in content boxes

Likelihood to Recommend

Well suited for Marketing teams who cannot invest in more robust programs like Notion. If you need something easy and really simple that’s integrated into Teams.

Verified User

Professional in Marketing (Marketing & Advertising company, 501-1000 employees)

Vetted Review

1 year of experience

One Note - a single place to host all your meeting notes and source of truth

Rating: 10 out of 10

Incentivized

March 7, 2023

Use Cases and Deployment Scope

i use one note for taking call notes. have it organized and shared with my teams either via email or via teams group chat. it serves well for me to collaborate as well

Pros

Categorizing. this useful as i work with multiple stakeholders in the organization
Creating a checklist. i can conjure a checklist depending on the meeting requirement which is a really cool thing to do
ink to drawing or writing feature

Cons

can be used to integrate into power BI or MS project applications
live feed of the people who are collaborating and those who dont

Likelihood to Recommend

One note is well suited for
1. taking meeting notes
2. creating checklist
3. categorizing per department/ project
4. quick diagram creation

Verified User

Manager in Professional Services (Information Technology & Services company, 10,001+ employees)

Vetted Review

4 years of experience

OneNote: Create and organize notebooks and binders digitally

Rating: 9 out of 10

Incentivized

August 9, 2022

Use Cases and Deployment Scope

Being a Managed Services Provider I need to take a lot of notes and store most of them. I wanted software that would replace having to use so much paper and than having those papers filed away which takes time and valuable space in a one room office. OneNote solves all of that by being my only note taking software as well as organizing all my notes in digital notebooks.

Pros

Simple and easy to use interface
Organize notes just like a traditional notebook binder with tabs
Able to see and use all notebooks on mobile phone

Cons

Implement MFA ability to specific notebooks instead of using a password

Likelihood to Recommend

OneNote is best for individuals or organizations that want to reduce paper and paper storage such as notebooks and binders. Also good for those that need access to such notes on the go using a mobile phone, tablet, or laptop. May not work well if the notes you have are highly confidential and contain sensitive information.

Rich Lusk

Owner at DiamondNet, Inc. (Information Technology & Services, 1-10 employees)

Vetted Review

Reseller

10 years of experience

A MUST NEED for EVERY company!

Rating: 9 out of 10

Incentivized

December 28, 2021

Use Cases and Deployment Scope

Organization, utilization, productivity, etc. Used for all our billable tickets and ticket notes, as well as logins, etc.

Pros

Productivity
Organization
Easy of Use

Cons

Speed

Likelihood to Recommend

Mobile app could be better. However, hard to ask for more. We love it, extremely recommended and crucial in our position!

Verified User

Technician in Information Technology (Computer & Network Security company, 1001-5000 employees)

Vetted Review

4 years of experience

OneNote Makes Notetaking Seamless

Rating: 9 out of 10

Incentivized

October 21, 2021

Use Cases and Deployment Scope

It was being used across the organization to the best of my knowledge, however I would say that it was used more heavily in the Implementation and Sales Engineering departments, both of which I was a team member of. It created a holistic environment to keep notes pertaining to the current subscribers I was implementing and prospect notes that I used to mature deals through the pipe.

Pros

Organization of notes in a simple and segmented way
Tagging of content/notes that needed to be addressed/reviewed
Sharing and collaborating notes with other team members

Cons

Integrations with other external platforms
The lack of dynamic elements that could be included in the notes
More advanced features such as linking, full page elements, embeds, etc.

Likelihood to Recommend

I think that OneNote is a solid note taking platform and allows you to access it via multiple different devices/methods.It allows you take structure, share, and tag your notes in a convenient and logical manner. I do not recommend OneNote for more advanced and intuitive features such as full page views, calendars, embeds, advanced integrations, etc..

William (Matt) Wood

Sales Engineer in Sales at Higher Logic (Information Technology & Services, 201-500 employees)

Vetted Review

3 years of experience

View profile

My overall Satisfaction with using OneNote

Rating: 9 out of 10

Incentivized

September 23, 2021

Use Cases and Deployment Scope

OneNote is being used on an individual basis throughout the organization. Because it is now freely available, many users use it as their preferred note-taking platform for jotting down notes, action items, and capturing other content for later consumption. OneNote enjoys integration with the Microsoft Office suite of tools and as a result, users enjoy integration with OneDrive for Cloud syncing and other benefits.

Pros

This is good at capturing multiple sources of input - drawings, web clippings, graphics, and others. This enables you to enrich your notes with any and all relevant content, without necessarily needing to remember where it came from.
Share the notes with my colleagues.
Ability to save audio notes.
Ability for my colleagues to update the notes.
SSL handling.

Cons

feature for my colleagues/team members to update the notes.
Dev tools all should be based on the eclipse side

Likelihood to Recommend

1. OneNote's integration with OneDrive ensures that individual's notes are always safe and secure, taking away the tedious responsibility of backup from the user, and makes it happen seamlessly in the background.

2. OneNote can be used for multiple purposes. It definitely improves my daily productivity and thereby improves performance.

3. Notes security is top notch. Starting at the network port level down to field level encryption.

usha G

Manager in Information Technology at Genpact (Information Technology & Services, 10,001+ employees)

Vetted Review

2 years of experience

Awesome Cloud Solution For Managing Documents

Rating: 10 out of 10

Incentivized

December 9, 2019

Use Cases and Deployment Scope

OneNote is being used by our organization to manage the employee documents in a secure and organized manner. It's very convenient to update and access them at any place, and it helps the HR job get done easier and quicker.

Pros

Accessibility and easy to collaborate.
One place to store all the documents, pictures.
5GB free space storage.
Easy to organize and saves lot of time in finding the files and sorting them.

Cons

More free space storage can be provided when compared with other competitors like Google.
UI can be improved little better.
Activity log feature can be integrated to track the changes happening on a folder lever.
Machine learning feature integrating natural processing language to find the files.

Likelihood to Recommend

OneNote has a great UI and is a simple and robust solution to manage files from a centralized location. This can be used for both professional as well as personal purposes for managing the documents, pictures, and other files from any place.

Verified User

Engineer in Information Technology (Information Technology and Services company, 201-500 employees)

Vetted Review

1 year of experience

OneNote Review

Rating: 7 out of 10

Incentivized

October 17, 2019

Use Cases and Deployment Scope

I use OneNote mainly for copying web addresses and articles into one location. I have multiple tags all for different uses. I find that sometimes when I am researching an issue for a client, instead of printing out the article I tag it under various topics in OneNote. In addition, while I am searching for information on one topic I may run across another topic that sparks my interest. So OneNote has become the one place where I can not only place research topics for current use but also store ideas and resources for future problem solving or brainstorming.

Pros

OneNote is a great tool for storing ideas that can be accessed for future use.
OneNote works great for storing "how to's" about workflow and work ideas that I don't use often. I don't have to worry about remembering where it is or how to do it.
OneNote is an excellent tool for having all you want or need in one place. I use it for both personal and work.

Cons

Since I use Office 365, I sometimes have difficulty with the sync feature. It doesn't always seem to sync immediately between the desktop and the cloud versions.
Sometimes the different types of ways to save a web page or document don't display properly. It may be the difference between the desktop and the online Office 365 versions.

Likelihood to Recommend

OneNote works for copying web addresses and web articles. If you like to have all your resources in one place and want to organize them by topic or otherwise, OneNote is perfect. I have used OneNote only slightly for entering fresh data and ideas and it seems to work well. I just love that instead of having to copy or print documents or webpages all over the place I can have everything in one place.

Jeff Henkel

Owner in Finance and Accounting at HighRoad Accounting (Accounting, 1-10 employees)

Vetted Review

3 years of experience

View profile

OneNote - Great for Note Taking and Task Management

Rating: 9 out of 10

Incentivized

August 12, 2019

Use Cases and Deployment Scope

OneNote is frequently used by employees within the organization to keep track of information and tasks in Audit. It is used by employees in multiple areas of the organization to keep track of tasks and remember important information given to us by clients.

Pros

OneNote is really intuitive, especially if you have used other Microsoft office products.
It allows you to organize your notes easily and in a way that is logical to the user. It makes it easy to have your notes in a way that makes sense to you, including multiple pages and tabs.
I really like that you are not just tied to text. You are able to use videos, images, audio and other forms of media or notes that you may have taken.
I love how easy it is to search through your previously written notes for information when you are going back through them

Cons

While I haven't experienced this directly, I know people have concerns regarding the security of OneNote. I don't think this is a dealbreaker if you have other security software.
I guess the mobile version could be better, but the desktop version is really great and its all I really use. OneNote really lacks any problems. It is a well-designed program.

Likelihood to Recommend

OneNote is appropriate for personal use by employees. It's really useful for individual employees who need help with task management or who take in a lot of information as part of their jobs.

It is not great for collaboration as everyone has different note-taking styles. While OneNote accommodates individual note-taking styles, it is not great for collaboration because of how customizable it is.

Verified User

Employee in Finance and Accounting (Accounting company, 10,001+ employees)

Vetted Review

1 year of experience

OneNote is an excellent tool to house information and can be leveraged to collaborate

Rating: 9 out of 10

Incentivized

April 16, 2019

Use Cases and Deployment Scope

My entire organization adopted OneNote as a part of our shift to using the new suite of Office 365 applications exclusively. OneNote has helped to streamline collaboration across different organizations and business units at my company. It is an excellent tool for housing and organizing large bodies of information that can be shared with different users or be private. It serves as a scalable option to house anything from meeting notes, agendas etc., across the whole organization.

Pros

OneNote is very easy to navigate and is user-friendly, and Notebooks within the application are convenient to share making it easy to scale to new users who are not familiar with the platform
I enjoy being able to house meeting notes, agendas and other collateral content for different projects and programs with both individual stakeholders as well as with different project team using different notebooks and sections.
I can use OneNote to share documents, edit files and collaborate with other stakeholders offline.

Cons

While OneNote is easy to use overall, sharing Notebooks with different stakeholders can be challenging and I often have syncing issues with notebooks that are shared with other users.

Likelihood to Recommend

OneNote helps improve collaboration for groups who may not all work in the same location which leads to improved business process improvement, agility and outcomes. I use OneNote to organize and collaborate around several projects and programs I manage forward that involve various stakeholders across different organizations and locations to collaborate around shared initiatives.

Verified User

Program Manager (Information Technology and Services company, 10,001+ employees)

Vetted Review

6 years of experience