No more Access yeay!!!!
Rating: 10 out of 10
IncentivizedUse Cases and Deployment Scope
RRCA is a large organization with around 200 employees and multiple divisions that oversee multiple programs. We are a Community Action Agency and so have to abide by CSBG regulations. Previously to Kintone, every program/division was reporting, and recording information separately. There was no centralized way of accessing and storing the data. Kintone allowed specific information to be shared across all programs and program-specific information to be visible only to its respective program. All of our programs have different criteria and different types of information.
Pros
- Allows for easy communication and sharing
- Allows for vast differences in programing across multiple apps
- Replaces excel spreadsheets with live useable data
Cons
- Record numbers could be applied upon creation not upon save. This would negate the need to save and edit when using record numbers as identification or to link records.
- It would be great to have user selection and department fields be more dynamic. To be able to sort, filter, etc. These fields are limited in how they are used to group and report data. These are key fields that need to be able to use.
- It would be great to have more dynamic search capabilities all around. Especially when using the filter in lookups. It would be wonderful to have a search bar that you can type in a and all a's will appear. Just like when you type in the filter (All Records) and all fields with the letters you type populates. This would save a lot of time for everyone!!!!!
- A plugin to format phone numbers, Social security numbers, dates, ect.
- A plugin that calculates dates from today.
- The ability to add the "Assigned to me" section of the portal to spaces. (On the left column like on the Portal.
- Plugin for reporting across applications
Likelihood to Recommend
Many of our programs use excel spreadsheets to record, report, track, and assign tasks to workers. These spreadsheets need to be saved to a server so they can be accessed by all team members, in real-time. Then our off-site people have to log onto a VPN and to the server to access the information. If the service is spotty then they are kicked off repeatedly and large data sets are almost impossible to work with. Replacing those spreadsheets with an app on Kintone allowed instant access to the information, and because Kintone is web-based our employees did not need to connect to the server or the VPN. The only place I see that Kintone was less appropriate was when a database was required by the state and could not be replaced with Kintone.