KeePass Professional, Scientific, and Technical Services Reviews & Insights

Score8.7 out of 10

82 Reviews and Ratings

Community insights

TrustRadius Insights for KeePass are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

Password Management Feature: Many users have praised the password management feature, with several stating that it makes it incredibly easy to store and view their accounts when they can't remember login information. They appreciate the ability to generate unique and complex passwords for enhanced security.

Ease of Use: Reviewers have consistently mentioned the simplicity and ease of use of the password management system. They feel that it is suitable for any end user and can be easily scaled to meet their needs. Users also commend its well-designed user interface, making it visually appealing and user-friendly.

Security Measures: Multiple users have expressed satisfaction with the overall security measures provided by the password management system. They appreciate features such as encrypted database storage, secure notes, access control, and timely alerts about expiring passwords. This comprehensive approach ensures the protection of sensitive information and enhances overall security.

KeePass Reviews

7 Reviews

Professional, Scientific, and Technical ServicesInformation Technology & Services7

KeePass review

Rating: 9 out of 10

Incentivized

July 31, 2025

Use Cases and Deployment Scope

We use KeePass as a password vault that can only be used with a personal login in combination with a secure connection or office location. Important and crucial data is stored in KeePass. A clear folder structure is created for each client, where related data is stored, such as URLs, usernames and passwords, certificates, etc.

Wij gebruiken KeePass als een wachtwoordkluis die alleen gebruikt kan worden met een persoonlijke login in combinatie met een beveiligde verbinding of kantoorlocatie. In KeePass worden belangrijke en cruciale gegevens opgeslagen. Per klant wordt een duidelijke mappenstructuur aangemaakt, waar de aanverwante data worden opgeslagen zoals url's, gebruikersnaam met wachtwoord, certificaten etc.

KeePass ensures that this sensitive data is stored securely and is only accessible to colleagues with the appropriate permissions and through secure login. This ensures we can serve and support our customers effectively and securely.

Part of this response was originally written in Dutch and has been translated into English using a third-party translation tool. While we strive for accuracy, some nuances or meanings may not be perfectly captured.

Pros

Strong security in the application
Flexible to arrange according to your wishes
You have control over where the data is safely stored

Cons

The user-friendliness could be better. The interface looks outdated and is sometimes quite technical.
If you're on the road a lot, KeePass isn't very user-friendly on a smartphone or tablet. It's fine to use on a laptop, though.
Sharing passwords with colleagues who are temporarily unable to log into KeePass independently could be improved.

Likelihood to Recommend

KeePass is a perfect tool for use as a password manager and for storing similar sensitive data. This is especially true if you work from a fixed workstation, supporting your clients. KeePass is incredibly valuable. If you're often on the road and need to log in to KeePass occasionally to look up passwords or data, this can be inconvenient. And quickly and securely sharing data across other media isn't really an option with KeePass. Security is more important in this situation.

Verified User

Administrator in Information Technology (Information Technology & Services company, 201-500 employees)

Vetted Review

8 years of experience

Fantastic Password Saver

Rating: 8 out of 10

Incentivized

June 3, 2025

Use Cases and Deployment Scope

KeePass has really helped us as a team to manage all credentials, making it easily accessible to anyone mapped to the current database. It aids in organizing credentials efficiently and it is highly effective for team collaboration, such that it allows multiple users to contribute simultaneously without overwriting each other's input.

Pros

Keeping login credentials
Real time update
Allows team collaboration

Cons

KeePass should moved from offline to online password manager
KeePass should enable integration to login with other email providers like google
KeePass should enable 2FA at login which can be an optional features

Likelihood to Recommend

KeePass is awesome in terms of record keeping which is specifically built for. trying to keep multiple credentials for my cloud servers has not been any easier until i started using KeePass which made life more easier for me. There is never a better option to this, and its absolutely the best.

Verified User

Administrator in Information Technology (Information Technology & Services company, 51-200 employees)

Vetted Review

3 years of experience

KeePass is great for password storage

Rating: 10 out of 10

Incentivized

December 29, 2023

Use Cases and Deployment Scope

We use KeePass to store passwords to servers, services, bank card details, etc.
We also use KeePass to store passwords to our client's servers/services.

KeePass is used on two levels:
1) Personal accesses, that should not be shared with other people. For this case, we use private file with private master password.
2) Passwords/usernames to shared accounts that should be shared inside company. For this case, we use shared file that encrypted using password+keyfile, and that is shared automatically via google diive.

Pros

Easy to use
Password's storage with hierarchy
Price to benefits ratio

Cons

Time-based one-time passwords would be nice addition
Automatic timeout for inactive - database should lock automatically
Automatic updates - would be nice that keepass could update on background.

Likelihood to Recommend

- KeePass is well suited for personal passwords storage
- KeePass is well suited for storing shared passwords for small company (up to 10-20 people) where passwords are stored equally between all users who has master password

Keepass is not very good for large company, if you need to specify detailed access to each password or if you need to know who had access to each password

Oleg Liski

Web Artisan in Information Technology at Artisansoft Oy (Information Technology & Services, 1-10 employees)

Vetted Review

12 years of experience

View profile

Stock your passwords and info with your workgroup. Never forget them all!

Rating: 10 out of 10

Incentivized

August 18, 2021

Use Cases and Deployment Scope

Well KeePass is used for maintaining passwords stored securely in one place. We use it for keeping in mind password used sometimes, for example for partners internet sites or account that needs an authentication "not for all". We share the login in the app password in the technical department, In a business phone hidden in the office, only a few people know it and we sync 2 or 3 times a year the application on a tech laptop. With this method, all the technicians can have all the passwords needed to work also when the colleague is out.

Pros

Remember passwords
Keep encrypted some informations
Sync in all the devices

Cons

The interface is not very appealing
It will be useful a web interface
The mobile app is not so easy to understand
Is not an application for all, I had to explain with accuracy to some customers

Likelihood to Recommend

KeePass is good in small businesses or in a specific department.
I think maybe is not the right choice for a big amount of information. If you have to share but protect quick info, like passwords or encrypted methods to do a job. Well, that's the best app I found in the app stores.

Verified User

Consultant in Information Technology (Information Technology & Services company, 11-50 employees)

Vetted Review

5 years of experience

KeePass is my favorite storage for lots of users and passwords

Rating: 10 out of 10

Incentivized

July 27, 2021

Use Cases and Deployment Scope

It is used by different departments where administrators need to operate for several customers with different users. Because of security reasons we have to change our password very often. No administrator is able to recall so many different passwords for so many different clients. And the requirement of our clients is a very high level of security.

Pros

central password for a large password store
sharing of password databases within a team
automation of entering difficult user/password combinations
generation of high level passwords
scripting for specific tasks in forms

Cons

auto-type does not work with specific login dialogs like Pulse Secure

Likelihood to Recommend

Compared to the password management in the Firefox browser, Keepass is using a separate database. This database can be backed up separately, stored on a USB stick or something similar. If you have to set up a new Computer, you can use your database easily. I also use KeePass for storing comments to my users (online shopping) in order to remind me of particular information regarding the single online stores. Using KeePass for online shopping makes it easy to create a unique user and password for each online shop. And you can set an expiry date for your password and KeePass reminds you to create a new password.

Frank Haarmann

Senior Consultant in Information Technology at CGI Deutschland B.V.&Co.KG (Information Technology & Services, 1001-5000 employees)

Vetted Review

15 years of experience

Best tool to manage and organize your credentials, period!

Rating: 10 out of 10

Incentivized

May 16, 2021

Use Cases and Deployment Scope

KeePass has been an amazing tool since the very first time I open it, we need to manage different accounts for different institutions, and KeePass help us to store and safely retrieve back the different credentials. It has been the easiest tool to backup a database with passwords. I love the fact we can have a master password that secures your KeePass database.

Pros

Using Ctrl+U let's you run commands instead of an URL
Personalize your entries with icons.
Group your password by client or whatever you need.

Cons

I'd love to sort my passwords by creation date.

Likelihood to Recommend

This is the best tool I've used so far that is out there and it's completely free to use, so it has great value. You'd love this tool if you a number of credentials, on the other hand, if you have just a few and don't care about changing your password or only use 1 master password this tool is not for you.

Verified User

Employee in Information Technology (Information Technology & Services company, 1001-5000 employees)

Vetted Review

3 years of experience

Super easy to use and packed full of features to make password management easier!

Rating: 9 out of 10

Incentivized

December 9, 2019

Use Cases and Deployment Scope

The KeePass application is being used primarily by our Information Technology department. There are a few other users in the organization that use the application, but it is almost exclusively being used by IT. This application helps us to keep track of the numerous random passwords that we have set up for Service accounts (and other account purposes).

Pros

KeePass offers us a simple to use interface to store our passwords in a centralized location.
I particularly like the fact that it allows you to obfuscate the username/password.
The feature for copy/paste the credentials is also a very handy ability that helps to save us time.
The ability to include URL and expiration dates is also great to have.
It also has an option to randomly-generate passwords for you.

Cons

I don't believe that this is so much a negative, but be sure that you keep your password database saved in a location that is accessible (even during an outage). Failure to do so will make it hard/impossible to recover passwords in the event that your database is unreachable (such as if a network drive failure).

Likelihood to Recommend

I feel that KeePass is an excellent choice for password management. The application is very easy to use, free and provides a rich feature set that makes it an ideal solution for our organization. The application also can be used for individual purposes, not just for a corporate environment. The ability to create random passwords, mark expiration dates, and provide associated URLs is a massive bonus for our organization. Additionally, the application gives us a higher level of security around password management since we only have to remember a single password. This helps to keep people from writing down or storing sensitive account info in unsecured manners.

Verified User

Analyst in Information Technology (Information Technology and Services company, 1001-5000 employees)

Vetted Review

3 years of experience

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KeePass review

Rating: 9 out of 10

Incentivized

July 31, 2025

Use Cases and Deployment Scope

Pros

Strong security in the application
Flexible to arrange according to your wishes
You have control over where the data is safely stored

Cons

The user-friendliness could be better. The interface looks outdated and is sometimes quite technical.
If you're on the road a lot, KeePass isn't very user-friendly on a smartphone or tablet. It's fine to use on a laptop, though.
Sharing passwords with colleagues who are temporarily unable to log into KeePass independently could be improved.

Likelihood to Recommend

Verified User

Administrator in Information Technology (Information Technology & Services company, 201-500 employees)

Vetted Review

8 years of experience