Google Tasks Reviews & Insights

Score9.1 out of 10

51 Reviews and Ratings

Community insights

TrustRadius Insights for Google Tasks are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

Seamless Integration: Users have appreciated the seamless integration of Google Tasks with various Google apps, such as Gmail, Calendar, and Drive. The ease of access and task management across multiple platforms has been positively noted by many reviewers.

Tactile Feedback for Task Completion: Some users have highlighted the tactile feedback feature in Google Tasks when checking off tasks. This functionality enhances the user experience and adds a satisfying element to completing tasks within the app.

Auto-Sync Capability: Reviewers value the auto-sync feature of Google Tasks with Gmail, which automatically updates tasks across different devices without manual effort. This aspect has been positively acknowledged by users for its convenience and efficiency.

Google Tasks Reviews

12 Reviews

Small Businesses (1-50 employees)

Google Task Manager Is Top-Notch

Rating: 10 out of 10

Incentivized

September 24, 2025

Use Cases and Deployment Scope

Google Tasks helps to keep my priority business ventures on track. Integrated with Google Calendar, I can easily add tasks and due dates, shift priorities, and manage projected timelines. Rather than writing everything down in a planner or loose Post-it notes, Google Tasks keeps my desk clear and reduces the need for printed materials. Google is my go-to for staying on track!

Pros

Daily reminders
Managing project timelines
To do list at your fingertips
Easily add tasks and check them off as you go

Cons

program visual aesthetics could be improved
Timer function
Adding multiple reminders

Likelihood to Recommend

If Google Calendar is your primary work/office calendar, then Google Tasks will be readily available for use. Now, if you are using something like Microsoft Outlook, it might make more sense to use a different task manager and reminder program, such as Microsoft. I appreciate the ease of use with Google and feel it effectively meets my business needs.

Shannen Sorenson

Insurance Broker in Sales at Hometown Insurance Center (Insurance, 1-10 employees)

Vetted Review

10 years of experience

Verified on LinkedIn

Google Tasks is Ease, Integrated and Straightforward

Rating: 9 out of 10

Incentivized

October 31, 2024

Use Cases and Deployment Scope

I use Google Tasks to summarize important topics that I need to address in important meetings, and to organize my appointments. I work as Software Engineer and Google Tasks also help me organize my projects tasks.

Pros

Summarize Topics
Schedule Appointments
General Notes
Project Managment

Cons

Subtasks
Recurrence
Mobile and Desktop Sync

Likelihood to Recommend

Google Tasks is good for tracking ideias and made notes, also to organize your daily tasks, for small scenarios is appropriate, but when comes to bigger control and interactions with team members is not recommended as lacks some important features.

Verified User

Engineer in Information Technology (Information Services company, 1-10 employees)

Vetted Review

3 years of experience

Great for personal use, not for company collaboration

Rating: 8 out of 10

Incentivized

January 16, 2024

Use Cases and Deployment Scope

I use Google Tasks for keeping track of my personal tasks. As an organizational tool used in collaboration with other team members it does not work very well because it is too individual and not sophisticated enough. (Which is exactly how I want it for keeping track of my personal tasks.) A more complex project management tool like ClickUp is better for group task creation and management. I see other members within our team also using Google Tasks for their own personal task creation and management.

Pros

Simplicity
Integration with phones and other Google apps
Tactile feedback for checking off tasks
Keeping a history of past tasks/ adding details to existing tasks

Cons

No dedicated website, must be accessed through locations like Gmail's sidebar
The phone widget is buggy on certain phone models such as the Xiaomi Mi Note 10 Pro

Likelihood to Recommend

Ethan Whitted

Project Manager in Product Management at Soma Games (Computer Games, 11-50 employees)

Vetted Review

4 years of experience

Get More Done with Google Tasks

Rating: 10 out of 10

Incentivized

September 2, 2021

Use Cases and Deployment Scope

Google Tasks allows our team to manage, capture, and edit our tasks. With to-dos at the ready, we are able to be productive throughout the day. The Google Task mobile app allows you to sync tasks across all your devices too. Integrations with Gmail and Google Calendar help you get tasks done even faster!

Pros

Syncs with other devices
Accessible anywhere you can sign in with Google
Clear, organized interface

Cons

It doesn't let you tag others or share lists like other to-do apps
It doesn't have a stand-alone web app
It is not convenient to work offline

Likelihood to Recommend

Google Tasks organizes tasks, projects, and activities in a simple and efficient way. With reminders of to-dos, Google Tasks helps us manage our time well. The ability to create tasks directly from an email in Gmail and view tasks in the side panel couldn't be more convenient! In an industry with more projects than we can manage at times, Google Tasks keeps everything in order.

Verified User

Account Manager in Marketing (Design company, 11-50 employees)

Vetted Review

Easy and Free

Rating: 4 out of 10

Incentivized

June 13, 2021

Use Cases and Deployment Scope

We used Google Tasks to keep track of all upcoming to dos and any other random ideas across people. We wanted to cut down on emails and it fulfilled its job, however we were not very fond of the set up for our purposes. We did switch platforms since then, but still use a lot of the other google tools.

Pros

Great integrated with other google products.
Easily accessible.
Works great in a team.

Cons

Different layout options.
More features in the tasks directly without switching platforms.

Likelihood to Recommend

If other google products are already in use, it is very easy to get into Google Tasks as well and everybody probably has a google account, hence, does not need another account as well. It is helpful for simple to do lists, we would not recommend for larger project planning.

Ann Korb

in Sales at entspannter erfolgreich (Information Services, 1-10 employees)

Vetted Review

1 year of experience

Reliable and efective tool for managing tasks.

Rating: 9 out of 10

Incentivized

June 1, 2021

Use Cases and Deployment Scope

For increased productivity it is important to have a to-do list. In our organization, we have embraced using Google Tasks to follow up on all our work activities on a daily basis. It is so simple to use and is accessible over multiple devices. With Google Tasks, I can add multiple lists, store email links, create sub-tasks, create habits, and set up reminders. It is a great tool to use.

Pros

Effortless G-Suite integration.
Easy to use with no much training required.
It is powerful and boosts productivity.

Cons

It is not as customizable as other programs.
Poor client support services.

Likelihood to Recommend

Google Tasks has helped us stay on top of our tasks and more organized than before we adopted it. Effortless integration with G-Suite has helped us organize our tasks in a more easy and intuitive way.

Gloria Musuli

Human Resources Assistant in Human Resources at SmartRecruit (Staffing & Recruiting, 11-50 employees)

Vetted Review

2 years of experience

Google Tasks: Nothing Fancy or Fulfilling But Free Pricetag and Easy Integration with Google Suite Products Warrants Consideration and Use

Rating: 6 out of 10

Incentivized

May 27, 2021

Use Cases and Deployment Scope

Google Tasks is utilized by all of our employees through our Google Suite of services. it is seamlessly integrated with many Google products, such as: Gmail, Google Calendar, etc. Although employees and I rarely use it as a stand-alone app, the ability to easily create and manage tasks and to-do lists directly within the Google ecosystem makes it widely used even if not widely counted on as the best or complete option.

Pros

Seamless GSuite integration
Simple, easy to use, not too complicated or too much going on
Ability to directly utilize within apps where tasks are most likely to be created (email, calendar, etc.)

Cons

Limited in scope and customization
Not really a great stand-alone app for use with ioS so lack of integration with iphone makes it clunky and not very often used when not as desktop
Support and helpdesk very limited like many of Google products

Likelihood to Recommend

Google Tasks is perfect for jotting down quick reminders and deliverables when reading through emails or creating calendar events. Because it can be found directly within those apps in a sidebar, it is easy to directly create to-do lists and items from an actual email or event reminder. This makes it an easy to use application though when it comes to tracking and differentiating longer-term and more complex tasks, it is not capable of being used in a more rigorous, robust, and collaborative manner.

Verified User

Executive in Corporate (Non-profit Organization Management company, 1-10 employees)

Vetted Review

7 years of experience

Google Tasks rocks!

Rating: 8 out of 10

Incentivized

May 24, 2021

Use Cases and Deployment Scope

We utilize Google Tasks to keep track of our customers as well as when to follow up.

Pros

I like the interface of the notifications.
I like that it syncs effortlessly with my android
It syncs well with our google drive files

Cons

So far so good

Likelihood to Recommend

Whenever our team that is remote locks down new clients we are able to see it as a whole through our goolgle drive as well as through our gmail emails.

Jeffrey Wallace

Real Estate Investor in Sales at Sacred Heart Real Estate (Real Estate, 1-10 employees)

Vetted Review

5 years of experience

View profile

Google Tasks is fine for Google Workspace users, but there are better options out there

Rating: 4 out of 10

Incentivized

May 24, 2021

Use Cases and Deployment Scope

My company uses Google Workspace (formerly G Suite), and Google Tasks is built into my Google Account. Initially, it seemed like the perfect, "first-party" platform for task management with tight integrations to Gmail and Google Calendar.

Pros

Tight integration with Gmail.
First-party integration with Google Calendar.
Simple and straightforward interface.

Cons

Lack of power user features and customizations for GTD fanatics.
Lack of well-designed native iPhone/Mac apps.
Works best only if you use Gmail and Google Calendar in a browser.

Likelihood to Recommend

Google Tasks is… fine. But there are so many better options. I switched to a paid Todoist subscription even though I already had Google Tasks included with my Google Workspace subscription.

Verified User

Executive (Computer Software company, 1-10 employees)

Vetted Review

2 years of experience

Simple but very effective

Rating: 10 out of 10

Incentivized

May 23, 2021

Use Cases and Deployment Scope

We use Google Tasks to keep to-dos organized and always know that we are leaving nothing behind. From the moment an email arrives with a requirement that we must solve, we create a task that helps us to be clear about the pending work. The ease of its integration with Google products is essential when using it since we are a fan of all the products that Google has.

Pros

It is very comfortable to use.
Its integration with Google products.
Very easy to use.

Cons

Customize the layout.
Improve search options.
Improved ability to move tasks from one list to another.

Likelihood to Recommend

For us, it is highly recommended because, being from Google, it is synonymous with quality and above all with integration with the rest of the applications that we use in our day-to-day. How to integrate tasks with Google Calendar for example. In addition, you can always import or export data from other applications.

Rafa Labrador

Consultor SEO at rafalabrador.com (Marketing & Advertising, 1-10 employees)

Vetted Review

5 years of experience

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