Calendly Professional, Scientific, and Technical Services Reviews & Insights

Score9.2 out of 10

586 Reviews and Ratings

Community insights

TrustRadius Insights for Calendly are summaries of user sentiment data from TrustRadius reviews and, when necessary, third party data sources.

Pros

User-Friendly Interface: Calendly is praised for its user-friendly and intuitive interface. Users appreciate the clean and simple design, making it easy to navigate and customize. The visual interface for clients is described as clutter-free and straightforward, allowing them to see available days and times without any confusion.

Customization Options: Calendly offers a wide range of customization options that users find valuable. They can easily set up appointment lengths, names, criteria, and mandatory questions according to their preferences. This allows users to gather relevant information for sales calls and streamline the scheduling process.

Integration with Google Calendar: Calendly's integration with Google Calendar, Outlook, and iCal is highly valued by users. It provides real-time updates, avoids scheduling conflicts, and seamlessly adds confirmed appointments to users' calendars.

Calendly Reviews

24 Reviews

Professional, Scientific, and Technical ServicesAccounting1Information Technology & Services4Management Consulting1Marketing & Advertising10Design1Photography3Graphic Design1Human Resources3

Great way to connect with clients schedules

Rating: 9 out of 10

Incentivized

March 30, 2024

Use Cases and Deployment Scope

In our organization we used Calendly to schedule calls and appointments across different associates with new and existing clients to properly distribute workload and harvest new leads. Calendly helped us to schedule consultations with leads and assign them to someone who has the proper expertise to help with their consulting needs. It also helped us to schedule existing clients with their account representative and anyone else who needed to be included. It really helped connecting clients, new or existing, schedules with our companies work load and schedule to have a seamless interaction and not let anyone slip through the cracks.

Pros

Calendly helps to schedule clients calls with their open times and the companies
It helps us harvest new leads by allowing interested people to schedule calls at their convenience
Easily set up and schedule calls or meetings and have a good overview of monthly scheduling

Cons

Integration to other calendars could be a bit more smooth
It would be nice if there was a way to filter unwanted meetings
a prioritizing feature would be nice in case of scheduling conflicts

Likelihood to Recommend

I think it is very helpful in situations where you need someone to schedule a call based on the clients openings or to have an options for prospective clients to schedule a call with you. It might not work as well for established clients that you have a regular meeting with or a closer relationship to.

Taylor Robinson

Marketing Consultant in Marketing at TGR LLC (Marketing & Advertising, 1-10 employees)

Vetted Review

4 years of experience

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Calendly is my fave scheduling companion!

Rating: 10 out of 10

Incentivized

March 27, 2024

Use Cases and Deployment Scope

I love calendly to help schedule meetings. Saves so much back and forth time.

Pros

Easy to schedule
Simple to update availability
Easy to use

Cons

Hate seasons time change and how that affects availability as a photographer and there's no way change except to have events based on season

Likelihood to Recommend

Whether you're meeting someone in person or online, any meeting 5 minutes to I think up to 12 plus hours you can schedule. It also updates based off your availability in your calendar if you already use a standard digital calendar for all your events!

Samantha Crawford

Owner in Professional Services at All Occasion Photography (Photography, 1-10 employees)

Vetted Review

6 years of experience

Calendly does more — so I can do a LOT less.

Rating: 10 out of 10

Incentivized

March 27, 2024

Use Cases and Deployment Scope

I use Calendly to schedule everything for my business, from coaching sessions to prospect meetings to client consultations. It is a set-it-and-forget-it proposition: the other party finds a time on my schedule (always up to date because it's synced with my Mac calendar) that works for them; Calendly does the rest, including sending them a Zoom invite for the session. My time savings are astronomical because I am typically booked six months in advance.

Pros

Sync with multiple calendar types so my schedule is always current.
Integration with Zoom to schedule meetings, send invites, and populate my Zoom app accordingly.
Automatic email communication to all parties with all relevant details in a clear format.
Allowing team members to do the same in a way that I'm also notified of what meetings are taking place saves a lot of time in terms of coordinating to find out what other people are doing.
Well-designed interface that simplifies everything down to its clearest expression. Language instruction and interaction are wonderfully simple and clear.

Cons

My only criticism is that when accessing it from a mobile browser, the time input controls (when setting availability) don't use typical mobile controls; they're open text fields. So, instead of a pick list like most phone apps use, I must type in all numbers. The caveat to this is that I probably should be using the Calendly mobile app to do this, but I am not.

Likelihood to Recommend

Top echo what I said at the beginning; it's perfect for everything I do because they all involve coordination with other people: clients, students, team members, and prospects. The one thing in my business that I have the least amount of time or aptitude for is the thing that it does best: logistical coordination. It's no stretch to say that Calendly's scheduling and coordinating simplicity is a godsend.

Joe Natoli

UX Consultant, Author + Speaker in Corporate at Twofold LLC (Design, 1-10 employees)

Vetted Review

3 years of experience

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Calendly Works Great!

Rating: 10 out of 10

Incentivized

March 24, 2024

Use Cases and Deployment Scope

We send our Calendly to our clients so that they can easily pick an available time on our calendar that works for them. This tool has significantly reduced scheduling conflicts and improved our overall efficiency in managing client consultations.

Pros

It supports team based scheduling
Integrations
Automating scheduling so you never double book a client

Likelihood to Recommend

When you and your client are very busy and have multiple meetings per day, instead of going back and forth trying to find a good time, they can just pick one from your calendar essentially.

Jake Miller

Graphic Designer at Eyeconic (Graphic Design, 1-10 employees)

Vetted Review

1 year of experience

Your time is important! Calendly helps others realize that.

Rating: 10 out of 10

Incentivized

June 8, 2022

Use Cases and Deployment Scope

Calendly has been a great addition for my practice. I'm able to let prospective clients book a consultation call with me without my having to fumble with a calendar to find a date and time that works for the both of us. I get an email notification once a time slot has been selected which allows me to plan my work day accordingly.

Pros

Integrates with Google Calendar
Offers different types of meetings to be booked
Offers a free version to get started an familiarize yourself with the program and settings.

Cons

I'd like the option to have a separate landing page for paid consultations, so clients can choose the length of time/amount they'd like to spend.

Likelihood to Recommend

Calendly has been an excellent addition to my tech stack. I love having the capability to sync with various Google Calendars so that my other appointments don't conflict with any new appointments being made through Calendly. I'm also able to integrate with Stripe to collect money up front for my paid trainings and consultations. Then I know a client is committed to the appointment and have less cancellations when they have paid for my time up front.

Jennifer Remnet

Owner/Operator in Finance and Accounting at Navigation Bookkeeping Solutions, LLC (Accounting, 1-10 employees)

Vetted Review

1 year of experience

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Perfect for Simple Scheduling Needs

Rating: 8 out of 10

Incentivized

March 11, 2020

Use Cases and Deployment Scope

Used it to schedule appointments with consulting clients and prospective clients.

Pros

Easy to schedule calls.
Syncs to Google calendar.
Clearly mark available times for meetings.

Cons

Native Gmail integration might be cool.
Their Chrome app was a bit clunky.
Expanding their functionality, but the simplicity is also one of their best selling points.

Likelihood to Recommend

Works great for simple calendar management and scheduling needs, when synced with Google calendar or similar. Not really meant to be more than that, I don't think. Definitely more feature rich options if you're looking for a fully integrated CRM, etc.

Ryan Berg

CRO in Marketing at SaaSConversion.com (Marketing and Advertising, 1-10 employees)

Vetted Review

2 years of experience

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It will get the job done with minimal fuss!

Rating: 9 out of 10

Incentivized

February 20, 2020

Use Cases and Deployment Scope

The international nature of our business involves lots of timezones, as we deal with clients, contractors, and employees all over the world. The use of Calendly thoroughly simplifies our scheduling, whether for interviews, meetings, problem-solving, sales calls, and customer catch-ups. Knowing that availability in your own timezone can be set and viewed locally by another timezone is awesome. The integration to your calendar app is also great, reducing extra clicks and manual timezone calculation.

Pros

Automatic timezone updates
Set and change your availability

Cons

Schedule setting can be a bit cumbersome, with lots of clicks

Likelihood to Recommend

For us, the value of Calendly is brilliant since we are working in multiple timezones. Even in the same or similar timezones, Calendly reduces the time spent trying to find mutually beneficial times to connect with employees, customers, and suppliers. The ability to set your availability and let it fill up according to the availability of others means a radical boost in productivity.

Brad Price

Founder in Human Resources at Fingo HR, Inc. (Human Resources, 11-50 employees)

Vetted Review

7 years of experience

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Calendly: The best scheduling tool

Rating: 10 out of 10

Incentivized

February 13, 2020

Use Cases and Deployment Scope

Everyone in the company used Calendly. We tried a few scheduling tools but Calendly was hands down the best. It was the easiest and most effective. I feel like my number of meetings increased when I was using Calendly. I would recommend this tool to anyone. It is the software I will be using if I own a company in the future.

Pros

Easy to use
Easy to customize

Cons

Can be pricey
Can have difficulty adjusting the timezones.

Likelihood to Recommend

I have used Calendly in a handful of different ways. The most common use case for myself is through my emailing and prospecting tool. I reach out to a lot of people via email. Many people don't want to take the time to reply, so having a link in the email makes the scheduling process much easier. My number of meetings increased when I was utilizing Calendly.

Verified User

Employee in Sales (Information Technology and Services company, 51-200 employees)

Vetted Review

2 years of experience

Calendly is Awesome!

Rating: 10 out of 10

Incentivized

February 13, 2020

Use Cases and Deployment Scope

Our entire sales department uses this to help manage meetings with new and existing customers.

Pros

Schedule meetings - I am able to share a link with anyone that wants to set up a time to meet with me and they are able to see my available time on the calendar. And then schedule a time to meet with me.
Manage my schedule - I am able to set certain hours that I've never available and certain times of day that I will allow meetings. This helps me to be able to balance and manage my schedule.

Cons

UX design - I've never felt that their interface was beautifully designed. I believe they could make it a little more flashy but still stick with a simple undertone.
Email reminders - I would love it if I could have email reminders sent to my customers that are going to meet with me with details about the call.

Likelihood to Recommend

I believe Calendly is an awesome tool for any person who deals with a lot of back-and-forth emails trying to schedule a time to meet. Their free version is more than enough for a small sales team. I believe Calendly has nailed this software.

Mark Rueckert

Sales Director in Sales at Elemerce (Marketing & Advertising, 51-200 employees)

Vetted Review

2 years of experience

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Calendly is simple, effective, and worth it!

Rating: 10 out of 10

Incentivized

February 13, 2020

Use Cases and Deployment Scope

We use it to book appointments both externally, and internally, as we are a remote team. A key feature is the time-zone adjuster. I'm able to easily set up meetings with my colleagues on other continents without worrying too much about whether or not we will all have the time correctly on our calendars. It's also helpful that it automatically sends out Zoom meeting information so that people know how to join my meeting.

Pros

Easy to use.
Reliable.

Cons

Wish HTML5 worked on automated emails. Would like to add a video to ours.
I wish it integrated better with software.

Likelihood to Recommend

Calendly is perfect for setting up a meeting with people regardless of the timezone. It is less appropriate as an iPad screen for people to choose in-house appointments.

Verified User

Technician in Sales (Information Technology & Services company, 11-50 employees)

Vetted Review

3 years of experience

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Calendly does more — so I can do a LOT less.

Rating: 10 out of 10

Incentivized

March 27, 2024

Use Cases and Deployment Scope

Pros

Sync with multiple calendar types so my schedule is always current.
Integration with Zoom to schedule meetings, send invites, and populate my Zoom app accordingly.
Automatic email communication to all parties with all relevant details in a clear format.
Allowing team members to do the same in a way that I'm also notified of what meetings are taking place saves a lot of time in terms of coordinating to find out what other people are doing.
Well-designed interface that simplifies everything down to its clearest expression. Language instruction and interaction are wonderfully simple and clear.

Cons

My only criticism is that when accessing it from a mobile browser, the time input controls (when setting availability) don't use typical mobile controls; they're open text fields. So, instead of a pick list like most phone apps use, I must type in all numbers. The caveat to this is that I probably should be using the Calendly mobile app to do this, but I am not.

Likelihood to Recommend

Joe Natoli

UX Consultant, Author + Speaker in Corporate at Twofold LLC (Design, 1-10 employees)

Vetted Review

3 years of experience

View profile