Mimecast Cloud Archive provides an archive storage solution for data retention, as well as search and retrieval of email, attachments and MS Teams conversations. The cloud archiving solution offers search capabilities for employees and automated tools for administrators that simplify management of mailboxes, e-discovery and litigation support.
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Proofpoint Intelligent Compliance
Score 8.3 out of 10
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Launched in August, 2022 and replacing Proofpoint Archiving and Compliance, Proofpoint's Intelligent Compliance Platform offers enterprises regulatory compliance safeguards while simplifying corporate legal protection practices. The platform offers AI-powered collection, classification, detection, prevention, search, eDiscovery, supervision, and predictive analytics, helping companies to meet complex compliance and information governance obligations.
Given all the threats that are out there and the fact many come in via email, I think Mimecast is a great solution for any business of any size. If your business is heavily regulated then you have even more reason to use Mimecast. You might be able to do a lot of these things yourself but why would you? Mimecast employees are experts, the best in the industry, at knowing how email works and how to protect it.
Proofpoint Intelligent Compliance is well suited for organizations with a large amount of employees, in my opinion, as they have a lot of options for grouping users in various ways to send specific learning content to them. For a smaller organization, the employees might utilize all of the built-in training videos, phishing simulations, and content more rapidly, which would not justify the pricey cost of the tool.
It archives every email into and out of your enterprise including mail between internal users. This provides a legally acceptable archive that we can access at any point to find emails whether we need just one from a year ago or a lot to enter into a court case.
Since we have our MX record pointing to them first, they host all of our email in the cloud so users can access it even in the event our local email repository is down. We used this feature quite well during this past years Hurricane season.
Mimecast has a feature that allows me to sandbox all links, in emails, before users are redirected to them. This has saved us several times in that users clicked on links they should not have but Mimecast intercepted the request and stopped the user from going to the site.
Email archiving. Being able to access, on the fly, your entire email archive. Being able to filter by date, sender, attachment, etc. It can get really granular and is able to pull up records fast.
Targeted Attack Protection for all incoming emails. Having the ability to automatically scan, quarantine, or re-write URLs within emails. Comparing incoming emails to potential phishing attempts already seen by other institutions.
Email encryption & automatic encryption are based on certain rules set up on the firewall. e.g. automatically encrypt outgoing email if it has an attachment or contains a string of numbers that may be personal information.
The archive is easy to use and the searching is highly customizable. You can easily search based on timeframe, sender, recipient, words, phrases, and attachments. The ability to search keywords within attachments, body, and subject line is incredibly helpful. We're able to quickly and easily find what we're looking for.
There is never an issue. Everytime I have needed to access my own personal search archive or globally search across the whole business it works each time. I cannot recall a time where the service was down when needed to be used and all our staff use it daily.
The stability of the tool is the biggest factor, it has a fantastic uptime and the loading speed is exceptional. Long gone are the days of waiting for Outlook to open up a traditional PST archive, I can simply click, find what I need and go, usually, before outlook has opened the archive. It is an exceptionally efficient tool.
It does a good job. The support team of the product was good and responsive and was also able to fix the issues I was experiencing at the time. It isn't perfect and takes some time to set up properly in the environment but once set up the product does what it is supposed to do which is what you are paying for.
We used Mimecast professional services for the implementation and it was flawless as we were migrating from a competitor's product. The only downside was the amount of time required to ingest all the data as this was coming from a few different sources and in some cases it took months to migrate and index all the content. Apart from that the process was very well guided, with plenty of communication all throughout and without any major issues or downtime.
Mimecast gave us some extra features that we believed were beneficial to our business. Removing the archive from the Microsoft hardware was also good to allow separation. Plus, adding the optional exchange backup made Mimecast a clear choice.
It's hard to compare Proofpoint archiving and compliance to the rest of these products because I personally feel like they all integrate so well with each other. Using them all simultaneously creates a completed puzzle for our company that gives our users the power and the protection they need to stay safe in a world where threats are always around every corner. I can easily recommend the four Proofpoint products above and they all work well together.
Before we enabled our Mimecast archive, we had multiple cases of users who had 10k+ emails "disappear" and could not find them. Trying to figure this out with Microsoft is near impossible. IT spent 5-10 hours on each situation trying to find, recover, and move the emails back into the user's mailbox.
A couple term cases happened as well where the user deleted everything in their mailbox and recoverable area had be cleared automatically by the time we found out. One of them would have been 28k emails and would take days to recover.
Since having Mimecast, it is a matter of going to the mailbox in the Sync and Recover and clicking a few things and restoring all the data. Super easy and restoring the data takes less time than manually doing it with a Microsoft Content Search export.
Eventually, we will be consolidating our archives into this solution. Having all archives in one location (from various migrations over the years) will cut down on admin time for legal matters, as well as not having to worry about duplicate emails from different archives.
Admins will not have to search for emails that users deleted or can't find and now need. They can find their own emails.
We can grant access to our legal team to run their own search and gather projects, which takes a decent amount of time off IT admins' plates.
