Microsoft's OneNote is a digital note-taking app, supporting photos, annotating, web page clipping, emailing, and synchronizing notes across devices.
N/A
XWiki
Score 8.2 out of 10
Mid-Size Companies (51-1,000 employees)
XWiki is an open-source collaborative platform designed to enhance business collaboration and streamline knowledge management for companies of all sizes. As a an alternative to proprietary knowledge bases, XWiki offers a structured second-generation wiki with over 900 pre-made extensions, enabling businesses to add features and customize their XWiki instance to meet specific needs. Key features and benefits: Structured wiki concept: XWiki organizes knowledge…
$300
per year for up to 10 users
Pricing
OneNote
XWiki
Editions & Modules
Microsoft OneNote
Free
Starter
€300
per year for up to 10 users
On-Premise
Custom Pricing
(Pro Plans available for On-Premise deployment)
Basic
starting at €1443
per year for up to 25 users
Business
starting at €10890
per year for up to 250 users
Enterprise
starting at €33000
per year for up to 500 users
Offerings
Pricing Offerings
OneNote
XWiki
Free Trial
No
Yes
Free/Freemium Version
Yes
Yes
Premium Consulting/Integration Services
No
No
Entry-level Setup Fee
No setup fee
Optional
Additional Details
—
Discount available for multi-year pricing and higher user volumes. Up to a 50% discount available for NGOs and institutions of higher learning.
It is well suited for capturing weekly departmental task lists. For example, each week we create a new page in a shared departmental notebook. In this new page, each department member enters his/her top 3 accomplishments for the week and the top 3 things which the member will attempt to accomplish in the coming week. We then use this page during our Monday morning stand-up meeting and it helps provide an agenda, structure, and discussion points for the meeting.
OneNote synchronizes across platforms very quickly. I often find that notes entered, or updated, on my desktop are synchronized to my laptop and smartphone well before I ever open them up to access the information.
OneNote has apps for just every major platform available. This includes Windows, iOS, and Android. The web app has plenty of features so you won't feel let down if you have to access your notebooks through a browser.
The multimedia features of OneNote are wonderful. I can draw pictures, add sound bites, add videos, add files, and much more. This helps me capture the full context of a note, including any references that I might need, all within the note itself. I don't have to go outside of OneNote to find a video clip, logo, or soundbite.
XWiki makes it easy to manage semi-structured information, which is at the heart of every knowledge nexus of organizations. It makes it easy to manage in a single system both structured data (such as memberships, projects), and unstructured data.
XWiki offers a very rich API for creating enterprise applications quickly that are easy to maintain and evolve collaboratively.
XWiki templating and skinning system is extremely flexible and powerful.
OneNote could improve on its web clipping features. Evernote still beats it in terms of robustness, but OneNote is sufficient for most purposes.
OneNote could also improve on its tagging system. Its the other major way of categorizing notes, which Evernote uses to great effect, but OneNote de-emphasizes this in favor of a hierarchical ordering.
This is a silly point, but it drives me mad. OneNote's free-form editing on pages, meaning you can click anywhere and start editing makes for sloppier notes that aren't as well aligned. This could be an enjoyable feature for some, but for me, I like my pages orderly.
While the basic pieces are available for turning XWiki into an advanced semantic system, some features could be made available more prominently to the user for easing the use of faceted and typed links, paving the way for a new era of collaborative knowledge sharing.
As this is not a compulsory tool in our organization, I would say all depends on the decision makers, however since this is a part of MS Office, I am sure we will have it for as long as we will possibly need it. However, I would not be so sure, if it was a separate product
It is easy to use day to day and has become a common use application like Outlook or Teams. There is little to no learning curve, and you can use it in the way that is most suitable for you. Features like moving sections of text around and creating new tabs is self-explanatory.
I find OneNote to perform very well. I experience quick load times and automatic updates which are two things that are very important to our organization. I personally do not integrate OneNote with other software or systems but I do like that it can generate a sharing link for other people to view.
Since it is part of Microsoft Office and used across the globe there are a lot of support options available. It's quickest to just do a google search which will have plenty of articles to help you since there are so many OneNote users but as an Office customer you also have access to Microsoft support and I have had good experiences with their support (probably because I'm with a large company who is a large customer to them).
I’ll be honest, once I met OneNote, I knew my search was over. I found a software package that could do everything I needed and more. Pen and paper are helpful but not searchable, not private, not easily shared. Your notebook can be misplaced or stolen. You cannot use it to access websites with a click. I was a user of Lotus notes back in the day and though it had better function than pen and paper, I lost my entire notebook twice because of system issues and it didn’t have 1/10th of the function OneNote had
By giving employees this tool, each one can try to make the most out of it, and use it as they want. I know that many employees are utilizing features of OneNote every day, and it does help them to work more organized, and more efficiently.
I don't think there is any negative impact. Those who don't know how to use the tool are likely not to use it, so there is no risk for negative impact other than the cost of the license.
