Extensis Portfolio vs. Veeva Vault PromoMats

Extensis Portfolio is perfect for organizing photos as long as everything is keyworded correctly. If it is not part of a group's workflow to add a description or keywords to your photos, then you'd be dumping your photos into a pool with no way to search for them. Extensis Portfolio is best utilized when you give it the ability to help you search (by keywords yourself).

Incentivized

As a leading platform for the Pharma space, Veeva Vault is a fantastic option if clients/your company is maintaining a focus on continuous improvement as the tool is updated and enhancements are released. As with all things tech, if the instance you have is dated or uses older capabilities, it is a challenge to maintain competitive speed to market. “More, Faster, Cheaper” is dependent on your tech stack and your willingness to accept the challenges and pain of releasing new functionality. Veeva can offer these capabilities but executing on rolling more contemporary solutions is the keystone issue whether Veeva will be a tool or a risk to your team.

• Watch folders: Extensis allows for multiple watch folders to be commissioned on a variety of network connected data shares--NAS, direct connect external HDs, etc.. We have our workflow such that each photographer can upload their job into their own folder, and Portfolio automatically injests the image assets.
• Metadata injecting: a key component of our archiving needs are met with Portfolio's fully- customizatable and automatic metadata injection. This allows us to set standard fields across all the assets, while also allowing for custom variations in categories, keywords, and tags. Absolutely key to our workflow.
• Integration with Adobe CC is seamless through the built-in connector.
• Finally, the support team is OUTSTANDING! We absolutely LOVE our support engineer. We are a small org compared to the rest of his portfolio, but he always puts in the extra effort and takes the time to allow us to feel like we are totally supported.

Incentivized

• Annotation of reviewer comments
• Reminders to review team

Incentivized

• Learning curve. It can be very intimidating and difficult to learn for people who are not experienced with similar software.
• Ease of adding new users. It's currently a long process to bring anyone new onto the platform. We have to go through our DAM manager and only they have the ability to add or remove people.
• Thumbnail previews sometimes blank. Sometimes the thumbnails for photos don't load or need to be refreshed manually, which can be frustrating when needing to search through multiple folders and photos.

Incentivized

• I'm not crazy about how quickly I get timed out

Incentivized

In my opinion, the interface is poor and in the last 4 years never improved

Incentivized

Because our organization tends to run software on older equipment, finding someone to support our particular configuration was a challenge. Additionally, trying to explain to someone In tech support about our issues was difficult because a lot of the issues were quirks within the software that had to be seen to be understood.

Incentivized

We have been with Extensis for many years-- so the comparisons are outdated at this point. Companies like WebDAM, Adobe's Lightroom, mediavalet, and others, just don't have the robust catalogue management Portfolio does. There is a solidness and assurance of functionality we experience when using Portfolio-- nothing clunky or web-cloud shaky

Incentivized

Monday is a great organizational tool but we use Veeva for FDA products. The two products are used in entirely different ways

Incentivized

• Allows quick and easy image and asset searches.
• Has been an invaluable tool for our organization by freeing up database employees to tackle other tasks.

Incentivized

• Allowed us to free up administrative staff needs
• Allowed remote approvals
• Organized system to get through audits

Incentivized