Azure API Management vs. Workato

The range of policies that enable the APIs to loosely couple it with security, rate limit, retry, etc. are good. We can easily tie authentication mechanisms to external and other internal services without having to modify the backend.

Incentivized

Well Suited

• Business Process Work Flows, File Management, Small/Medium # of Records Queried (<~1000)
• Closing a sales deal in system one kicks off work flows in system two for implementation
• Notification of key events in system one via text, outlook event, etc
• While I note management of two-way integrations needs improvement, it is a strength of Workato and easier to set up here than in any other tool.
• Support for connectors business processes require (Docusign, Dropbox, Outlook, Quick Base, Salesforce, etc)

Needs Improvement -

• Management of two-way integrations. It's often a bit of a struggle to create the appropriate fields in both systems to ensure redundant jobs are not run nor infinite loops created. That said, Workato does provide some documentation to counter this.
• Working with Large Data Sets (1000+)

Incentivized

• Management of APIs
• Security of the API through Azure AD, AD B2C etc.
• Providing an outer layer through APIs

• Workato is very easy to pick up and use. You'll be creating complex recipes within days. The UI, workflow, formulas, and other features are very intuitive.
• Workato is very powerful. The native connectors it has to hundreds of software already, allows users to make substantial automation and integrations, but the HTTP connector makes it seem like it has no boundaries. If you are using software that isn't a native Workato connector but it has an API, you can use their HTTP connector to make calls to and from.
• Workato is always making improvements to its platform. This includes adding more connectors, more features, updating current connectors to be more powerful, or expanding on other tools it offers.

• Cost - the upfront cost is a bit restrictive. I've been told it is because there are a few underlying VMs that are running this service. So if you're just starting out with API management, it can be an expensive proposition. Value increases as you add additional APIs. If you're using Azure B2C for the developer portal, you'll require Standard or Premium since they support AAD integration.
• Security granularity - at time of writing, APIM doesn't support breaking out operations to products. For example, if you have an API that has a GET and a POST operation, and you want the POST operation to require a different subscription. There is a work around, but it makes management a bit messy.
• Developer and Publisher portal - it's a little weird. Microsoft hasn't migrated all the publisher portal functionality into the "native" Azure portal. So some of it feels a little weird - especially when working with the content management side of things for the developer portal.
• Scaling - while it's easy to scale up, the cost of APIM ramps up very quickly. Standard -> Premium is a 4x jump.

Incentivized

• Customization has a bit of a learning curve associated with it. Be prepared to expand your programming knowledge for any deep customization, however having the option to customize is critical
• Online training material is out there, but can be a bit cumbersome to read through and retain. More straight-forward online training material would help 10 fold

We need to develop Enterprise Application Integrations and Workato was not designed for this

Due to prebuilt recipes, Workato is easy to learn and use for non-technical users if their use case fits the existing recipes. It is not easy for non-technical users to create, modify, debug or maintain complex integrations that are outside the prebuilt recipes.

They employ an extremely knowledgeable team of problem solvers. I've never had a disappointing interaction or one that has left me still searching for answers. I know that when I ask for help, they'll partner with me until we find a solution together

Incentivized

We discovered that we could not use Workato for our more complex, large enterprise integrations. It was useful for simple workflows that matched the prebuilt recipes.

Azure APIM vs Amazon API Gateway:

1) Azure APIM was a complete package that included a developer portal.

2) We are very Microsoft centric - so the Microsoft product suite aligned very well with our business needs.

3) It was faster and easier to stand up Azure APIM for testing than it was for the Amazon API Gateway.

Incentivized

We found Workato to be easier to use, more powerful and more robust than other solutions we tested at the time. It simply does the trick and allowed us to implement all that we needed in all the precise details we needed. It gave us all the power, flexibility and autonomy we needed without bogging us down with unjustified complexity. Workato came through for us and that's why we keep using it after three intense years.

• It’s really pay as you go, so it's not that costly to get in and try it out. There’s no expensive client to buy and manage, but you do need to stay on top of the rapidly changing Azure environment to be sure you upgrade or adjust when needed.
• It’s not great having more than one API tool, but it’s ok to spread out your work, as you always want the right tool for the right job. For example, if you are a Salesforce-heavy organization, I’d go with Mule over Azure.
• It was easy getting an external consultant access to the tool to build their own API for a project they were working on for us.

Incentivized

• Workato is an unusual type of software in that it’s very much middle-wear, which means it’s extra important for stake holders in your company (especially those who won’t be interacting with Workato on a daily basis) to see the ROI that Workato can provide. Typically ROI is in developer time, as well as replacements for other SaaS tools. For our team, we move 2X as fast and need 1/2 the developers, so the ROI is just incredible.